This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Correspondence Supervisor, GS-303-9 (Open to Status & VEOA Applicants) JAC

Department:Department Of Transportation

Agency:National Highway Traffic Safety Administration

Job Announcement Number:NHTSA.NPO-2013-0014

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$51,630.00 to $67,114.00 / Per Year

OPEN PERIOD:

Wednesday, February 20, 2013 to Friday, March 01, 2013

SERIES & GRADE:

GS-0303-09

POSITION INFORMATION:

Full Time - - Permanent

PROMOTION POTENTIAL:

10

DUTY LOCATIONS:

1 vacancy - Washington, DC, USView Map

WHO MAY APPLY:

  • Current or former Federal employees with status OR
  • Veterans eligible under VEOA

If you are NOT a status employee or VEOA eligible, you may wish to apply under announcement  NHTSA.NPO-2013-0013, which is open to all U.S. citizens.

JOB SUMMARY:

The National Highway Traffic Safety Administration (NHTSA) is dedicated to achieving the highest standards of excellence in motor vehicle and highway safety. The agency strives to exceed the expectations of its customers through its core values of Integrity, Service and Leadership, Saving lives, preventing injuries and reducing economic costs due to road traffic crashes, through education, research, safety standards and enforcement activity.

PLEASE NOTE: THIS VACANCY IS LIMITED TO THE FIRST 100 APPLICATIONS RECEIVED  AND WILL CLOSE  AT MIDNIGHT ON THE CLOSING DATE OR AT MIDNIGHT ON THE  DAY WE RECEIVE THE 100TH APPLICATION, WHICHEVER COMES FIRST.

Serves under the Senior Associate Administrator for Policy and Operations in the Office of Executive Correspondence (NPO·O 11 ).  Performs a variety of highly complex, sensitive and unique management-assistant duties related to: correspondence analysis, evaluation and control; arrangement of document presentations, context and authorities; dissemination of written material of varying formats and contents; and, organization and safe-keeping of official documents and records.  The work is distinctive in specialization, executive nature and far-reaching influence because this is the focal point for intake and processing of official paperwork addressed to the National Highway Traffic Safety Administration. You will be responsible for activities in a unit providing written communications between the Administrator and officials at the highest levels of government, private industry and the public.

The ideal candidate for this position possesses good organizational skills and is capable of garnering support throughout the organization to accomplish the agency goal and to implement an effective, well-managed correspondence  program.  The NHTSA is looking for someone who is highly motivated, who can facilitate processes, and who can communicate effectively, both orally and in writing, at all levels of the organization.

KEY REQUIREMENTS

  • Must be an eligible status candidate and meet specialized experience
  • Submit application and resume online by 11:59 PM EST on the closing date
  • Provide all required documents by closing date
  • Relocation expenses will NOT be paid.
  • Announcement also advertised open to US Citizens: NHTSA.NPO-2013-0013
  • Announcement may be used to fill similar positions within 30 days

DUTIES:

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The Correspondence Supervisor:

  • Manages the work flow in the Office of Executive Correspondence to ensure cohesion in work activity, sharing of workload, alternative processing methods, and maintenance of basic correspondence file and the correspondence database.
  • Is responsible for delegating work assignments to the correspondence analysts and clerks using teamwork concepts. Ensures that staff members and others outside the immediate office who are responsible for related duties receive appropriate training.
  • Plans and organizes safe-keeping processes, disposal techniques and record retention requirements. Maintains a repository of one-of-a-kind paperwork; historical literature and supporting articles and reports for the exclusive use of the Administrator and immediate staff.
  • Assists professional staff with inquiries concerning preferred style and correspondence practices, clearance, distribution and usage techniques, and establishes guidelines and standards for controversial approaches and viewpoints. Serves as a resource for review and acceptance of correspondence in a variety of formats, prepared for presentation to the Administrator for signature or concurrence, acceptance or refusal, guidance or referral.


QUALIFICATIONS REQUIRED:

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To meet the minimum qualifications for this position, you must meet the experience qualifications for the grade at which you are requesting consideration.

LEVEL To qualify, you must have at least one year of specialized experience equal or equivalent to the following:
GRADE 9
  • Experience planning and organizing work with multiple priorities.
  • Experience establishing and maintaining filing and correspondence control systems for locating, assembling and summarizing information.
  • Experience providing operational and administrative support to supervisors and staff. 
Applicants must meet all qualification requirements by the closing date of this announcement.


CONDITIONS OF EMPLOYMENT:

  • Males born after 12/31/1959 must be registered for the Selective Service.
  • You must complete a one-year supervisory probationary period (unless already completed).
  • Government Travel Card - You must be able to obtain and retain a Government contractor-issued travel card to be used for official business as a condition of employment. If unable to obtain and/or retain a card, you may be subject to removal. Those who fail to meet this condition of employment will have our offer of employment rescinded.
  • TIME-IN-GRADE: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade requirements contained in 5 CFR 300, Subpart F.

HOW YOU WILL BE EVALUATED:

The Automated Staffing Office is ultimately responsible for determining your final rating.  Please ensure that your resume and application provide enough detail to support your answers to the Vacancy Specific Questions.  Your application will be rated on the extent and quality of your experience, education and training relevant to the position. Your answers to the Vacancy Specific questions, your self-determined rating, resume and supporting documentation are reviewed. If your resume and supporting documents do not support your answers to the Vacancy Specific Questions, your final rating may be modified.


To preview questions please click here.


BENEFITS:

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Benefits include health and life insurance, annual and sick leave, and retirement benefits. Explore the major benefits offered to most Federal Employees here. This position is telework eligible.

OTHER INFORMATION:

Displaced employees may be eligible for ICTAP or CTAP priority consideration. For more information, please review the OPM Employee's Guide to Career Transition

NHTSA is a Local 3313 bargaining unit agency.



HOW TO APPLY:

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You must submit a complete application package (including resume, vacancy questions and supporting documents) no later than midnight Eastern Time on the closing date of the announcement.
  • To begin, click the Apply Online button on the job announcement.
  • Follow the directions to register, submit all required documents and complete the assessment questionnaire.
  • You may review your saved application(s) at https://my.usajobs.gov.
If you are having difficulty applying online, send an email to transjobs@dot.gov or call us at (202)366-1298.

REQUIRED DOCUMENTS:

The following documents must be provided by the close date:
  • RESUME - Showing relevant experience and education and fully supporting the required specialized experience.
  • COMPLETED QUESTIONNAIRE
  • SF-50 - Which verifies grade, full performance level of position, and eligibility for consideration as a status applicant
  • DD214 - Verifying military service and eligibility for consideration under the Veterans Employment Opportunity Act.
  • SPECIAL APPOINTING AUTHORITY DOCUMENTS - If requesting concurrent consideration for Non-competitive (NC) appointment eligibility (e.g. military spouse or persons with disabilities), you must provide appropriate supporting documentation such as PCS orders describing move & marriage certificate; letter from VA or DD214 describing 100% disability of spouse; letter from State Vocational Office certifying disability, etc. For more information, visit military spouse NC appointments or Persons with Disabilities NC appointments. Documents are only required if requesting non-competitive consideration.
  • DISPLACED EMPLOYEE PLACEMENT DOCUMENTS - Only required if requesting priority consideration under CTAP/ICTAP. You must submit ALL of the following: (1) your most recent performance appraisal, (2) the proof of eligibility letter from the Agency, and (3) your most current SF-50, displaying current series and grade. In addition, you must meet the well qualified standards for this vacancy (meeting minimum requirements for position and scoring at least an 85).

Failure to submit any of the required documents by the closing date of the vacancy will result in your removal from consideration for this position.

AGENCY CONTACT INFO:

Automated Staffing Office
Phone: 202-366-1298
Fax: 571-258-4052
Email: TRANSJOBS@dot.gov
Agency Information:
DOT, NATIONAL HIGHWAY TRAFFIC SAFETY ADMIN
Submit Application and Documents Online
1200 New Jersey Ave SE / HAHR - 50
Washington, DC
20590
US
Fax: 571-258-4052

WHAT TO EXPECT NEXT:

You may check your application status by logging into your USAJOBS account. Within two weeks of the closing date, your application will be reviewed and rated. The most highly qualified candidates in the top group will be referred to the hiring manager for further consideration. If you are selected for an interview, the hiring manager will contact you directly. Once a hiring decision is made, we will notify all applicants of their final status.

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Job Announcement Number:

NHTSA.NPO-2013-0014

Control Number:

338072100