This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Office Automation Assistant

Department:Department Of Justice

Agency:Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys

Job Announcement Number:13-SDTX-844877-MP

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$34,907.00 to $45,376.00 / Per Year

OPEN PERIOD:

Tuesday, February 19, 2013 to Monday, March 04, 2013

SERIES & GRADE:

GS-0326-06

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

6

DUTY LOCATIONS:

1 vacancy in the following location:
Brownsville, TX United StatesView Map

WHO MAY APPLY:

Government-wide (All) - Current/former permanent competitive service employees in the federal government, including well-qualified surplus and displaced federal employees (CTAP and ICTAP) in the local commuting area. Persons eligible for non-competitive appointment under a special hiring authority or certain veterans may also apply (See "Benefits and Other Information").

JOB SUMMARY:

If you are looking for an exciting and challenging career, this is the position for you! With a diverse and talented workforce of over 100,000 men and women, Justice leads the Nation in ensuring the protection of all Americans while preserving their constitutional freedoms. You will be part of a dedicated team helping to enforce Federal criminal and civil laws that protect life, liberty, and the property of citizens.

 

The United States Attorneys Office is a great place to work. The Department of Justice ranked #11 out of 33 large Federal cabinet agencies and the Executive United States Attorneys Office/United States Attorneys Offices ranked #17 out of 240 agency subcomponents in a study, "The Best Places to Work in the Federal Government, 2011 Rankings" published by the Partnership for Public Service. See www.bestplacestowork.org.

Brownsville's semi-tropical climate is recognized as one of the most delightful in the nation. The comfortable year-round semi-tropical climate, palm trees, ever-blooming bougainvilleas, exotic birds and warm Gulf breezes has been luring visitors year after year. Brownsville's population is quickly approaching 200,000 and growing. We are a city rich in history and one of the fastest growing areas in the United States.

For more information on the Department of Justice and the United States Attorneys Offices, visit http://www.justice.gov/usao/.

As needed, additional positions may be filled using this announcement. 

To view the entire announcement, including instructions on how to apply, click on tabs above.

KEY REQUIREMENTS

  • You must be a U.S. Citizen or National.
  • Background investigation, credit check, and drug test required.
  • You must be registered for Selective Service, if applicable.

DUTIES:

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If selected for this position, you will join a well-respected team of individuals providing a variety of office automation, receptionist, and clerical support duties for the United States Attorney's Office, Brownsville South Texas Division. Typical work assignments will include:
•Selects and integrates a variety of office automation software in support of Division’s activities.
•Provides office clerical and administrative support to attorneys and legal support staff members utilizing typing skills and a knowledge of office automation hardware and software systems.
•Produces a variety of written documents utilizing varied and advanced functions in each of several types of office automation software.
•Receives incoming telephone calls and visitors to the office.
•Responds to inquiries from the courts, general public, defense attorneys, Probation and Public Defenders Offices, and provides general information regarding office programs.
•Serves as a timekeeper responsible for time and attendance (T&A) for assigned personnel.
•Receives, reviews, and distributes incoming mail.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Travel Required: 1 - 5 days per month

 


QUALIFICATIONS REQUIRED:

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Applicants must possess 1 year of specialized experience equivalent to at least the GS-5 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: receiving visitors/phone calls, directing caller to appropriate staff; maintaining files; maintaining office supplies; arranging equipment repair, and/or office moves; performing time and attendance duties; utilizing automated systems and software applications, inputting information into databases, assisting with providing logistical support for program staff,  etc.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

 


 

If selected, you may be required to complete a one year probationary period.

Time-in-Grade:Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.

You must meet all qualification requirements within 30 days after the closing date of this announcement and before placement in the position.

HOW YOU WILL BE EVALUATED:

Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

 

You will be rated on the following Competencies:
Customer Service

Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.

Interpersonal Skills

Considers and responds appropriately to the needs, feelings, and capabilities of others; adjusts approaches to suit different people and situations.

Technical Competence

Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

Applies Technology to Tasks

Selects and understands procedures, machines, or tools that will produce the desired results; identifies or solves problems in machine, computers, or other technologies as they are related to performing tasks.

Organizational Awareness

Knows the organization’s mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

The Occupational Questionnaire will take you approximately 20 minutes to complete. To preview the Occupational Questionnaire, click the following link View Assessment Questions


BENEFITS:

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Payment of relocation expenses will not be authorized.

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees

http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits 



OTHER INFORMATION:

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/ctap/index.asp

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: http://www.opm.gov/ctap/index.asp.

Veterans Employment Opportunity Act (VEOA) -VEOA allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible for a VEOA appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If you are applying for a Merit Promotion announcement and wish to be considered under VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement.

Special Employment Consideration- Persons with disabilities, veterans with a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the armed forces, and returning Peace Corps volunteers are examples of individuals who are potentially eligible for non-competitive appointments. For further information, click here:Special Hiring Authorities . You must specify in your questionnaire under what authority you wish to be considered and submit appropriate documentation to verify your eligibility.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.

Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement:The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, status as a parent, genetic information, disability, age, membership or nonmembership in an employee organization, or on the basis of personal favoritism.



HOW TO APPLY:

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You may apply online or fax in your documents. Applying online is the quickest and most convenient way to process your application and track your status.

The complete Application Package to include all required documents listed below must be submitted by 11:59 PM Eastern Standard Time on Monday, March 04, 2013.

To begin the online process, follow these steps:

  1. Click the Apply Online button at the upper right hand corner of this screen.  You will either need to create an Application Manager account or log in with your current user id and password.  Once you log in, follow the prompts to complete the Occupational Questionnaire. You must click the Submit My Answers button at the end of this process.
  2. To fax supporting documents that you are unable to upload, complete this cover page,http://staffing.opm.gov/pdf/usascover.pdf and use the following Vacancy ID, 844877 Fax your documents to 1-(478)-757-3144. You can verify that your uploaded documents are attached to your application by checking the Details tab of your Application Manager account for this vacancy announcement. Your documents will display under the Details tab in the Document area. Faxed documents will take 2-3 business days to process. Documents submitted with missing information may not be processed.

If you cannot apply online, follow these steps:

  1. Print a copy of this vacancy announcement.
  2. Print the Occupational Questionnaire using the link here so that you can read the questions offline.View Occupational Questionnaire.
  3. Print the OPM Form 1203-FX, in order to provide your responses to the Occupational Questionnaire. You may obtain the form by using this URL link, http://www.opm.gov/Forms/pdf_fill/OPM1203fx.pdfYou may omit any optional information; however, you must provide responses to all required questions.
  4. Be sure to double check your application before submission. Fax the completed 1203-FX, resume, and supporting documents to 1-(478)-757-3144. Your 1203-FX will serve as a cover page for your fax transmission. Faxed documents will take 2-3 business days to process. Documents submitted with missing information may not be processed.


REQUIRED DOCUMENTS:

You must provide a complete Application Package, which includes:

Required: Your responses to the Occupational Questionnaire. (Online or 1203-FX)
Required: Your resume showing relevant experience and dates of employment (cover letter optional).
Required if you are a current or former Federal employee: a recent copy of an SF-50, Notification of Personnel Action, showing title, series, grade, and full performance level (FPL); AND a copy of your most recent performance appraisal
Required, if applicable: CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.)

AGENCY CONTACT INFO:

Melissa D. Newbell
Phone: (713)567-9000
Email: MELISSA.NEWBELL@USDOJ.GOV
Agency Information:
Executive Office for US Attys
Do Not Mail Applications
You Must Apply Online
Washington, DC
20530

WHAT TO EXPECT NEXT:

We will notify you of the outcome after each step of the recruitment process has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation, to include a credit check, and drug test by urinalysis. We expect to make a final job offer within 80 days after the closing date of the announcement.

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Job Announcement Number:

13-SDTX-844877-MP

Control Number:

338060900