This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Secretary

Department:Department Of The Interior

Agency:Bureau of Land Management

Job Announcement Number:WO-DEU-2013-0016

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$56,857.00 to $73,917.00 / Per Year

OPEN PERIOD:

Tuesday, February 19, 2013 to Monday, March 11, 2013

SERIES & GRADE:

GS-0318-10

POSITION INFORMATION:

Permanent. - This position will be filled on a full-time permanent basis, 40 hours a week.

PROMOTION POTENTIAL:

10

DUTY LOCATIONS:

1 vacancy in the following location:
Washington DC Metro Area, DC, US

WHO MAY APPLY:

All U.S. Citizens – No previous Federal Service is required.

JOB SUMMARY:

BLM is seeking a dynamic and energetic individual to join the team to provide professional expertise as a Secretary (OA). This position is located in the Assistant Director (AD), National Landscape Conservation System and Community Partnership (NLCS&CP) Directorate. 

Explore a new career with the BLM - where our people are our greatest natural resource.

The BLM manages more land – approximately 245 million acres - than any other Federal agency.  This land, known as the National System of Public Lands, is primarily located in 12 Western states, including Alaska.  The Bureau, with a budget of about $1 billion, also administers 700 million acres of sub-surface mineral estates throughout the nation.  The BLM's multiple-use mission is to sustain the health and productivity of the public lands for the use and enjoyment of present and future generations.

For additional information about Bureau of Land Management, please visit OUR WEBSITE

For additional information about the National Landscape Conservation System and Community Partnership Directorate, please visit OUR WEBSITE

This position is also being advertised under Merit Promotion procedures, to be considered under both announcements, you must also apply to vacancy number WO Merit-2013-0035.

KEY REQUIREMENTS

  • U.S. Citizenship is required. Direct Deposit Required.
  • Security Clearance/Background Investigation is required.
  • Be sure to read the "How to Apply" and "Required Documents" Sections
  • You cannot hold an active real estate license; nor can you have an interest
  • or hold stocks in firms with interest in Federal Land.
  • Must Type 40 words per minute.

DUTIES:

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The incumbent acts as office manager for the AD and ensures that the practices and procedures used by other office support and subordinate offices are consistent with those of the AD's, NLCS&CP, and the BLM; recommends changes in administrative policies and procedures; devises and installs office procedures and practices to be used to support staff in subordinate offices. Prepares agenda for and conducts periodical staff support training sessions such as correspondence, telephone procedures, publications, directives, congressional reports, automated tracking applications and public relations responsibilities; establishes office procedures for new requirements and ensures compliance; responds to inquiries and administrative problems by members of the staff or other officials of the Bureau; notifies the appropriate staff officials of the need for information or recommendations, or prepares the response or follows up to ensure a timely response by others.

The incumbent is the final line of quality control with respect to correspondence and other written products; sets standards for office performance; screens all telephone calls, emails and visitors for the AD, NLCS&CP; determines which calls should be answered personally and which can be directed elsewhere; also directs visitors to other support staff or organizations in a professional and courteous manner; all calls are handled with an extremely high level degree of discretion, tact and diplomacy; this is particularly necessary due to the position and responsibilities of the AD. Based on incumbent's knowledge and experience, disposes of inquiries resourcefully thereby only referring calls that requires the personal attention and/or pertain to the personal affiliations of the AD; answers most questions and completes most business involving established policy/or routine matters without referring people to the AD.

The incumbent responds directly to many of the AD's emails and/or redirects many of them to other staff for response. Keeps AD informed of overall email topics. Obtains needed background information when referring calls to the AD, or other support staff. The incumbent is often in a position to speak to the public, the Department, or other top executives for the Directorate; appointments and travel: maintains exclusive control over the AD's appointments, determining key meetings the AD should attend and which staff should be involved in meetings on particular subjects and arranging. Incumbent is totally responsible for arranging meetings, appointments and private discussions with reference to sensitive actions of a confidential nature. Decides upon the precedence of various actions, meetings, appointments, etc. Assists in travel arrangements including all pertinent details such as reservations, times, places, subject of speeches and high-ranking officials to be met. Keeps the AD fully informed of outstanding commitments, decisions to be made or actions to be taken.

Performs a variety of administrative and related duties: arranges conferences and meetings including space, time, attendees, staff, guest speakers and arranges luncheons, break snacks, etc. and understands procurement policy and procedures for workshops and conference to ensure they are conducted within the established Departmental and Office of Management and Budget (OMB) guidelines.

Conducts research for and/or obtains information, documents and data from other staff; provides supplementary guidance/information or interpretations as requested by those in attendance; anticipates needs of AD for material for conferences and meetings, and informs participants of topics to be discussed and composes drafts of introduction and talks to be presented.


QUALIFICATIONS REQUIRED:

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Specialized Experience Requirements: In order to be rated as qualified for this position, we must be able to determine that you meet the specialized experience requirement-please be sure to include this information in your resume. To be creditable, this experience must have been equivalent in difficulty and complexity to the next lower grade of the position to be filled.

Examples of specialized experience:

For the GS-10 grade: Applicant must have one year of specialized experience equivalent to the GS-09 grade level, qualifying specialized experience includes experience in providing organizational support in an executive level office environment; reviewing, editing, analyzing, and tracking incoming and outgoing correspondence; researching, gathering, and organizing background materials for use in reports and meetings; writing reports and final documents for an executive's signature.

You must meet all qualification requirements by the closing date of the announcement.


There is no substitution of education for experience at this grade level.

A qualified typist is required.  Applicant must be able to type 40 words per minute.

HOW YOU WILL BE EVALUATED:

Upon receipt of your complete application package, a review of your application will be made to ensure you meet the basic qualification requirements. Your rating will be based on your responses to the Job Specific Questionnaire and the information stated in your resume.

Basis for Rating: Your application will be evaluated and rated using Category Rating Procedures. Candidates will be ranked into 3 categories: 

Best Qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position. 

Highly Qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the requirements of the job.

Qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all of the requirements of the job.

Within these categories, applicants eligible for veteran's preference will receive selection priority over non-veterans. In addition, interviews may be conducted for this position. The interviews may be conducted on a pass/fail basis or may be scored. The job specific questions relate to the following knowledge, skills and abilities required to do the work of this position.

1. Knowledge of administrative processes and procedures.

2. Skill in establishing priorities and meeting tight deadlines in a frequently stressful and pressured environment.

3. Knowledge of grammar, spelling, punctuation, required correspondence procedures and formats, preferred style, tone, etc., of the organization.

4. Ability to communicate orally and in writing with individuals of all levels of the organization.

5. Ability to prepare briefing materials.

6. Ability to recognize and effectively handle sensitive and confidential issues. 


To preview questions please click here.


BENEFITS:

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To explore the major benefits offered to most Federal employees, visit the Office of Personnel Management's website at Federal Benefits at USAJOBS

OTHER INFORMATION:

Travel and relocation expenses will not be paid by the Department of the Interior. Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the responsibility of the selected employee.

SELECTIVE SERVICE:  Male applicants born after December 31, 1959, must certify that they have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.  To register or verify your registration go to the Selective Service System website.

Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Program (ICTAP):  CTAP provides eligible surplus and displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. Information about CTAP/ICTAP eligibility is available from OPM's Career Transition Resources website at CTAP or ICTAP.  If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration or that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) This vacancy is within your CTAP/ICTAP eligibility; 2) You apply under the instructions in this announcement; and 3) You are found well-qualified for this vacancy. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of CTAP/ICTAP eligibility, or a copy of your separation personnel action form.

For Category Rating:  CTAP and ICTAP eligibles will be considered well qualified if they fall within the Highly or Best Qualified categories on the rating criteria for this position. 

Government facilities are required to provide a smoke free environment for their employees. Smoking will be permitted only in designated areas



HOW TO APPLY:

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To receive consideration for this position, you must provide a complete Application Package, which includes ALL of the following items: 1. Your responses to the Assessment Questionnaire; 2. Your resume; and 3. Applicable supporting documents specified in the Required Documents section of this job announcement. Click on the button "Apply to this Vacancy" at the bottom of this Screen and login to MY USAJOBS. If you haven't already registered with USAJOBS, the system will require you to create a user name and password, complete a questionnaire and paste or type a resume into USAJOBS. If you have already registered with USAJOBS and forgot your login information, select the "Did you forget your username and/or password" link from the right side menu. Your application package must be submitted by 11:59 PM Eastern Time by the closing date of this announcement. If you need assistance in applying on-line, please contact Shanina McRae on (202) 912-7031 or SMcRae@blm.gov.

If applying on-line poses a hardship for you (i.e. you do not have access to the internet) you must contact us prior to the closing date of the announcement for an alternative method of applying.



REQUIRED DOCUMENTS:

In addition to the online application (resume and responses to the questionnaire), you are required to submit the following forms:

Veterans' Preference: If you are entitled to veterans' preference, you should indicate the level of veterans' preference you are claiming on your resume.  Your veterans' preference entitlement will be adjudicated (verified) by the employing agency using the documents you provide.

- For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions.

- For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation.

For more information on which type of preference is applicable please visit VetGuide.

- Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP)eligibles: documentation verifying your CTAP/ICTAP eligibility - this includes a copy of the agency notice and your most recent SF-50 noting current position, grade level and duty location. You may submit your documents either via Auto-Requested Fax or by uploading your documents from your USAJOBS Profile.

You may submit your documents either via Auto-Requested Fax or by uploading your documents from your USAJOBS Profile. 

AUTO-REQUESTED FAX: allows you to submit required documentation that will be electronically displayed along with your resume. The opportunity to do this will be provided during the application process by a pop-up message option to generate an auto-requested fax cover sheet.

UPLOADING DOCUMENTS: instead of faxing your documents you may use the uploading procedures thru Applicant Manager.   Do not use both options.

Hard copy paper supplemental documents, submitted without prior Human Resources approval, will be considered as an incomplete application.  Required documentation must be submitted by 11:59 p.m. Eastern Time, on the closing date of this announcement.

AGENCY CONTACT INFO:

Arlene Bell
Phone: 202 912-7031
Fax: 202 912-7121
Email: smcrae@blm.gov
Agency Information:
Bureau of Land Management
Bureau of Land Management
WO-710
1620 L Street NW, Ste 700
Washington, DC
20036
US
Fax: 202 912-7121

WHAT TO EXPECT NEXT:

You will be notified of the status of your application as the qualification review process is conducted.

You may also check the status of your application by viewing your MY USAJOBs account 


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Job Announcement Number:

WO-DEU-2013-0016

Control Number:

338046200