To qualify for this position, applicants must meet all requirements by the closing date of the announcement.
GS-04: One year of general experience; General Experience is progressively responsible clerical, office, or other work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. Such experience may include; performance of routine and non-routine assignments with supervision; receive and process mail, documents, folders and other materials; maintain adequate stock levels of supplies; processing mail, establishing and maintaining files, and performing clerical assignments as requested; utilizing a personal computer (PC) to obtain and transmit information; ensuring distribution lists, operating procedure, telephone directories, and postal regulations are maintained.
GS-05: One year of specialized experience equivalent to the GS-04 grade level within the federal service. Specialized Experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Examples of specialized experience include, but are not limited to: performance of routine and non-routine assignments independently; receive and process mail, documents, folders and other materials; maintain adequate stock levels of supplies; processing mail, establishing and maintaining files, and performing clerical assignments as requested; utilizing a personal computer (PC) to obtain and transmit information; ensuring distribution lists, operating procedure, telephone directories, and postal regulations are maintained; use of proper grammar, spelling and punctuation; and the use of personal computer's for scanning documents, typing reports, correspondence, and creating/maintaining electronic folders.
Applicants may substitute education for the experience required.
GS-04: Two (2) years (60 credits) of education above high school.
GS-05: Four (4) years (120 credits) of education above high school.
Education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.
Applicants may also combine education and experience to qualify. To calculate, first identify the percentage of required education you have earned. Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify. Example: for the GS-5 level position, only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.
A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
You will be rated on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) as part of the assessment questionnaire for this position. This training and/or experience MUST be reflected by descriptions of your experience in your resume.
- Knowledge of the clerical procedures and tasks to include sorting, routing and distributing documents.
- Ability to analyze information and make recommendations.
- Ability to work independently.
- Ability to plan and complete tasks with attention to detail.
- Skill in operating equipment in order to process mail and reproduction material.
If you are referred for consideration, you may be asked to submit additional job related information.
For more information on these qualification standards, please visit OPM's web site at http://www.opm.gov/qualifications/standards/indexes/alph-ndx.asp.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Note: Evidence of your experience must be supported by detailed documentation of like duties performed in the positions listed on your resume. You will also need to provide work experience information such as hours per week, salary, and starting/ending dates of employment (month and year format) to establish that you possess one or more years of the required experience at the appropriate level sought. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).
HOW YOU WILL BE EVALUATED:
After the vacancy announcement closes, applicants are evaluated against the questionnaire responses and placed in one of the three quality categories; Best-qualified, Well-qualified, or Qualified. Qualifying Veterans with a service-connected disability of 10% or more will be placed at the top of the best qualified group. All other qualified veterans will be placed at the top of the appropriate quality group, based on responses to the questionnaire.
Veterans Preference: When applying for Federal Jobs, eligible Veterans should claim preference, for 5pt (TP) or 10pt (CP/CPS, XPP, XP) ...etc, on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation. Documentation is required to award preference. (See "Required Documents" section)
Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as listed on page two (2) of the form. For more information, please review the information for disabled Veterans in the application checklist or visit http://www.fedshirevets.gov/job/vetpref/index.aspx.