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This Position Is No Longer Available

Job Title:  National Digital Stewardship Resident
Department:  Legislative Branch
Agency:  Library of Congress
Job Announcement Number:  Fall Resident 2013

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$33,956.00 to $33,956.00 / Per Year
Friday, February 15, 2013 to Friday, April 05, 2013
Open - Nine month resident program.
10 vacancies in the following location:
Washington, DC, USView Map

Applicants must be U. S. citizens who have graduated from an accredited degree-granting Master’s program between Spring 2011 and Spring 2013.



The Library of Congress is the nation's oldest federal cultural institution and the world's largest library, with more than 151 million items in its physical collections (including books, manuscripts, prints, photos, film, video, and sound recordings) and more than 19 million items online at its award-winning Web site. Located on Capitol Hill in Washington, D.C., the Library is also the home of the U.S. Copyright Office, the Congressional Research Service, and the Law Library of Congress and is leading the worldwide effort to preserve digital material through the National Digital Information Infrastructure and Preservation Program.

The National Digital Stewardship Residency (NDSR) is a collaborative field experience program developed by The Library of Congress Office of Strategic Initiatives and the Institute of Museum and Library Services (IMLS).  The program aims to develop a community of professionals in the dynamic field of digital stewardship.


  • All projects require basic knowledge of Microsoft Office programs.
  • Relocation to the Washington, D.C. area from September 2013 to June 2014.


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This program will provide qualified post Master’s candidates the opportunity to acquire knowledge and skills involving the collection, selection, management, long-term preservation, and accessibility of digital assets.  The 2013-2014 cohort will enable ten residents to work on projects at one of ten prominent Washington, D.C. institutions for nine months.  NDSR participants will get a first-hand look into the preservation issues and topics surrounding these institutions. 


Through collaboration with other interested organizations, NDSR hopes to uphold best practices while achieving a standardized practice among field experience programs in digital stewardship.  


Residents will each be assigned one of the following institutions and corresponding projects. Applicants should specify their top three choices from the list below in their cover letter and video (see video requirement below). More in-depth descriptions of the projects and application instructions are available at


1.  World Bank- eArchives: Memory of the World Bank- Facilitate and coordinate the World Bank Group’s eArchives digitization project, under the direction of World Bank Staff, resulting in the creation of an institutional asset – a digitized and catalogued historical collection of key archival materials representing over 60 years of global development work and experience.    


2.  Maryland Institute for Technology in the Humanities and UMD Libraries- Accessing Born-Digital Literary Materials- To prototype access points to born-digital materials (including their physical carriers) to better enable researchers to discover and work with the Libraries’ born-digital collections.


3.  Smithsonian Institution Archives- Time-based Media Art: Specialized Requirements for Trustworthy Digital Repositories- To identify the specialized digital curation requirements of time-based media art (TBMA) and establish a benchmark of best practices in order to produce a recommendation of modified specifications for trustworthy digital repositories that will meet the needs of time-based media art and conform to the established national and international standards for trustworthy digital repositories (TDR).


4.  Public Broadcasting Service (PBS)- Broadcast Media Archive: Appraisal and Evaluation of At-Risk Media to Support Digitization Initiative- Develop and apply evaluation tools, define selection criteria, and outline recommended workflows needed to execute a successful analog digitization initiative for a moving image collection resulting in a project plan that will serve as a replicable model and best practices guide for other institutions.


5.  National Library of Medicine- Developing a Thematic Web Archive Collection- The Resident will create a collection of Web content on a specific theme or topic of interest to the Resident and relevant to NLM collecting strategies, such as medicine and art or the e-patient movement.  The project will involve developing a new Web collection from start to finish, and will include testing and refining anticipated workflows and timeframes for the development of a new Web collection.  Documentation by the Resident of the processes of creating a new thematic collection will aid in the development of effective workflow and quality control review procedures to optimize the quality of Web collecting at the National Library of Medicine.  The work of this project may serve as a case study for the development of a new Web collection and will likely be of great interest to other institutions considering Web collecting initiatives within their own organizations.


6.  Library of Congress- Taking Action to Mitigate Format Obsolescence- Survey and interview Library of Congress staff from several departments about the digital formats in use, analyze the risk to formats. Study format action plans in use at other organizations. Work with Library staff to develop a template for an action plan for the most at-risk formats. Develop actual format action plans with Library staff.


7.  Folger Shakespeare Library- Born-Digital Preservation at the Folger Shakespeare Library- To establish local routines and best practices for archiving and preserving two types of born-digital material: 1) born-digital content created by Folger Shakespeare Library staff in support of the institution’s mission and 2) born-digital content collected by the Folger including primary source materials related to Shakespeare productions, interpretations, editions, and criticism to the present.


8.  Dumbarton Oaks Research Library and Collection- Management and preservation of digital assets at Dumbarton Oaks- To compile a detailed inventory of existing digital assets to define scope and inform requirements, To draft an institutional policy for the appraisal and selection of digital content for long-term preservation, To identify system requirements for a digital asset management system (DAMS) through information gathering sessions with key staff across the organization, To evaluate software systems and recommend a DAMS solution based on requirements and reference interviews.


9.  Association of Research Libraries- Developing and Promoting Policies and Services to Make Digital Assets of Research Libraries Accessible- To strengthen and expand a new initiative on digital accessibility in research libraries by incorporating a universal design approach to library collections and services. A suite of solutions, organizational models, and best practices for the research library community will be compiled so that the research library community may collect, produce, curate, preserve, and make available their digital assets in a fully inclusive and accessible way.


10. National Security Archive- The Digital Dissemination Challenge- Carry out a diagnostic of and propose improvements to the National Security Archive’s digital assets ingestion, management and dissemination processes.


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1. Possess a master’s degree with graduation between Spring 2011 and Spring 2013 in one of the following fields (or other discipline engaged in the stewardship of digital materials).

  1. Library Science
  2. Information Science
  3. Archival Science
  4. Records Management
  5. Computer Sciences
  6. Museum Studies
  7. Art History
  8. Engineering
  9. Digital Media
  10. Master of Fine Arts in New Media

2. Must be available for the entire nine-month period in Washington, D.C. from September 3, 2013 through May 30, 2014.
3. Appointment/retention is subject to a favorable evaluation of a personnel security/suitability investigation.
4. Completed Federal Resume.

5. Completed Form OF-306 (Declaration for Federal Employment) available at: Submit the form at the time of application.
6.  Latest undergraduate and graduate transcripts.  Unofficial transcripts are acceptable, however you may be asked to provide official transcripts if necessary. 

7.  Cover letter that states professional objectives and explains why you selected your top 3 project choices. 

8.  Three (3) letters of recommendation, one professional and two academic (from professor, academic head, and/or advisor), that attest to the applicant's proficiency, reliability, and interest in digital stewardship.  See instructions below for submitting the letters of recommendation.
9.  Application video - The video should answer the question: "What makes you the best candidate for the program and specifically for your top project choice?"  Applicants should use this opportunity to show us their personality, work, academic experiences, and communication skills.  Project proposal descriptions can be found at  The video does not need to be of professional quality, but it should show the applicant's ability to communicate through spoken language and/or visual images.  The video can use original footage, stock footage, still images, text, screen casts, animations or any other moving image medium the applicant would like to communicate their message. Videos should be between two and three minutes in length and should be shot in an easily accessible format. Submit a web link to this video in the 'Questionnaire' portion of your USAJOBS NDSR application.  Do not submit a video file via email or other correspondence.  Your application is not complete until we can view the link for your video.  Applications submitted without videos will not be considered. 


Letters of recommendation must be emailed from the recommending individuals’ email account to by 11:59 p.m., April 5, 2013. The subject line MUST READ: Recommendation letter for [full name of applicant/student]. All other documents (including cover letter, resume, and link to video) must be submitted through USAJOBS.



IMPORTANT NOTE: Once selected and hired for the residency, every effort will be made to accommodate project selections. Due to the popularity of some areas of interest, preferred host placement cannot be guaranteed. All hosts may not be available at the time applicants are selected. Applicants should be sure to indicate three host areas of interest on their applications.

No additional requirements to those listed above.


Completed application packages will be forwarded to selecting officials on the National Digital Stewardship Residency Selection Committee and the National Digital Stewardship Residency’s partnering host institutions. Promising applicants may be contacted for phone interviews, depending on host preferences.

To preview questions please click here.


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Note:  Pay for this position is $653 per week for the nine month period.  Salary listed is an annualized representation of that amount. 


Residents are temporary employees of the Library of Congress and are not eligible for most Federal Employee benefits and privileges. However, they are protected by worker's compensation laws and eligible for the transportation subsidy program for qualified individuals who use the Metro System, Virginia Rail Express, MARC commuter trains, and county and commercial buses and qualified commercial van pools to commute to their jobs at the Library.


The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply. Applicants must submit a complete application package that is received by the closing date of this announcement. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The date of certification must be within one year of the vacancy closing date. For more information contact the selective placement program coordinator at 202-707-6362 or email The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service. Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation. The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.


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Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position. You are required to apply online for this announcement. Except for letters of recommendation, mailed or e-mailed documents WILL NOT BE ACCEPTED. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps. Step 1: If you do not already have one, create a resume on USAJOBS. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress. Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your USAJOBS resume to ensure that it supports your responses to these questions. Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account and submit your resume. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements. Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly. Step 5: Hiring Management offers three options that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement. (1) You may select a document that you have already uploaded to USAJOBS for a previous announcement. (2) You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation the document uploaded and click on "Finished" to be returned to USAJOBS. (3) You may follow the "Faxing Supporting Documentation" instructions within the online application, which will provide the necessary cover sheets for each of your documents so that they will be correctly submitted. The fax number will be available on the cover sheet. Please note that each cover sheet and corresponding document must be faxed separately. Be certain to review your complete fax transmittal confirmation to ensure that all pages have been received. IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer or in your USAJOBS profile before uploading them. If you try uploading them individually, only the last one sent will be visible in our system. Likewise, if sending them by fax, be sure and include both of them behind the respective fax cover sheet and send them as one fax. If you send them individually with the same cover sheet, the last one sent will overwrite the first one. Finally, if you upload a document, e.g. your undergraduate transcript, do not also fax that same document (or fax another undergraduate transcript), because whichever one you send last will be the only one that is visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date. Step 6: Click on "Submit" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement. If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact, no later than 4:30pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.


1. Completed Federal Resume. 2. Three (3) letters of recommendation, one professional and two academic.  3.  Undergraduate and graduate transcripts.  We will accept an unofficial copy. 4. Cover letter stating professional objectives; include language abilities if relevant. 5. Complete form OF-306 (Declaration for Federal Employment) available at:


Kris Nelson
Phone: 000-000-0000
Fax: 000-000-0000
Agency Information:
101 Independence Ave. SE
Washington, DC
Fax: 000-000-0000


Please review our evaluation process under "How You Will Be Evaluated." You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications". You will receive final notification via e-mail when this vacancy has been filled.

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