In order to qualify for Administrative Support Assistant (OA), GS-303-5/6/7, you must:
Be able to type at least 40 words per minute in a five minute sample with three or fewer errors.
Have experience and/or training using several computer systems and software programs to prepare word processing documents and reports.
Have at least one year of specialized experience, equivalent to the GS-04 grade level in the Federal service, that included receiving and routing incoming and outgoing correspondence; preparing documents (i.e. correspondence, forms, reports, etc.) using basic computer word processing, database programs, and other computer software; keeping appointments and schedules for supervisor; receiving callers and visitors, etc.; OR successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable. This education was obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a secretarial, or technical school; OR a combination of specialized experience and education.
Have at least one year of specialized experience, equivalent to the GS-05 grade level in the Federal service, receiving and routing incoming and outgoing correspondence; tracking controlled correspondence; editing correspondence, letters, and reports for spelling, grammar, format, etc.; managing the appointment and meeting schedules for supervisor/senior staff; receiving calls and visitors and referring, as appropriate; purchasing supplies and equipment using prescribed guidelines; responding to questions from staff on administrative policies, procedures, etc.
Have at least one year of specialized experience, equivalent to the GS-06 grade level in the Federal service, receiving/routing incoming and outgoing materials (e.g. correspondence, memoranda, reports), etc.; using a variety of automated software to prepare reports, forms, graphs, charts, tabular material, etc.; compiling, tracking, organizing statistical information; arranging appointments/meetings for supervisor; responding to telephone inquiries or appropriately referring calls; tracking expenditures; training staff and keeping them up-to-date on administrative policies and procedures; etc.
Conditions of Employment:
1. Security and Background Requirements: If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time. Applicants are also advised that all information concerning qualifications is subject to investigation. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.
2. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system. The U.S. Department of Health and Human Services is an E-Verify Participant.
3. Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
4. All qualification requirements must be met by the closing date of the announcement.
5. Financial disclosure statement may be required.
6. One-year probationary period may be required.
7. Travel, transportation, and relocation expenses will be paid: No
8. Bargaining Unit Position: Yes
9. Drug Screening Required: No
10. Recruitment incentives may be authorized: No
11. Student loan repayment incentive authorized: No
12. Annual leave for non-federal service authorized: No
HOW YOU WILL BE EVALUATED:
Once the job opportunity announcement closes, a review of your résumé and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.
If, after reviewing your résumé and supporting documentation, a determination is made that you have inflated your responses when compared to your background information, your score may be adjusted to more accurately reflect your skills and abilities. Please follow all instructions carefully. Errors or omissions may affect your eligibility.
Qualified candidates will be assigned to the following quality categories:
Best Qualified - Meets the minimum qualification requirements and excels in most requirements of the position.
Well Qualified - Meets the minimum qualification requirements and meets most requirements of the position.
Qualified - Meet the minimum qualification requirements, but does not possess the relevant competencies to a substantive degree.
The category assignment is a measure of the degree in which your background matches the required competencies listed below for this position.
- Technical Competence
- Information Management
- Oral Communication
Application of Veterans' Preference: Under Category Rating procedures, veteran preference eligibles will receive selection consideration before non-preference eligibles within each quality category.
To preview the assessment questionnaire, click the following link:View Assessment Questions