This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Program Specialist(DEU)

Department:Department Of Commerce

Agency:Minority Business Development Agency

Job Announcement Number:MBDA-OND-2013-0014

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$62,467.00 to $97,333.00 / Per Year


Thursday, February 14, 2013 to Thursday, February 21, 2013




Competitive Service - This is a Term Appointment NTE 13 months.




2 vacancies - Washington, DC, USView Map


All qualified United States citizens. This vacancy is being advertised under Delegated Examining procedures & is open to all U.S. citizens. This vacancy is being concurrently advertised under merit promotion procedures for status candidates (those currently serving on a career/career-conditional appointment, reinstatement eligibles, or those eligible under special appointing authorities) under vacancy announcement# MBDA-OND-2013-0015.


Come be a part of the only federal agency solely dedicated to promoting the growth and global competitiveness of the Nation's 5.8 million minority-owned firms. The Minority Business Development Agency (MBDA) is addressing the challenges and opportunities faced by these firms by developing programs that provide the keys to entrepreneurial success. You will join an entrepreneurially focused and innovative organization committed to building a new generation of minority-owned corporations for the purpose of job creation and economic prosperity.

This is a Term Appointment NTE 13 months, however this appointment may be extended, for no more than 4 years total.


The Minority Business Development Agency (MBDA) at the U.S. Department of Commerce is a job creating, globally-focused, transaction-oriented agency that fosters the growth and global competitiveness of businesses owned and operated by members our nation’s minority, diaspora communities. MBDA accomplishes its mission by providing economic input that stimulates the creation of new jobs. Specifically, MBDA offers access to contracts, capital, and new international and domestic markets. In addition, the agency manages a national network of MBDA Business Centers staffed with business experts who provide targeted clients with sophisticated strategic business consulting services designed to assist the business owner in growing their businesses to size and scale.  This position is located in the Office of the National Director (OND), head of the agency and its senior management team and fulfills a critical role in these efforts by managing the administrative activities of the office, while assisting with the coordination of multiple initiatives that encompass various agency international and domestic goals.  The convergence and intersection of agency goals across multiple MBDA offices requires the incumbent to serve in an executive support role on behalf of the National Director or the National Deputy Director, taking leadership in streamlining communication between senior staff and individual offices to meet the needs of staff, customers, and stakeholders. The incumbent will be a primary liaison in  the development of relationships with international and domestic stakeholders, including CEO’s of Fortune 500 and substantial client companies, private equity and venture capital firms, family office representatives and sovereign wealth funds, foreign delegations, ambassadors, Secretaries of federal government agencies, Commerce Bureau Assistant Secretaries and others.  In addition, the incumbent will manage specific projects, official schedules, executive travel and other responsibilities of the National Director.


  • Must be a United States Citizen,
  • Must be suitable for Federal employment,
  • Relocation expenses are not authorized,
  • Registered for Selective Service if applicable (,
  • One year of specialized experience at the next lower grade,
  • One year probationary period may be required.


Back to top

Incumbent must have a high level of discretion and possess the ability to manage confidential information. The incumbent will effectively communicate with senior level executives, members of boards of director, foreign dignitaries, and senior level personnel from other federal agencies. The successful candidate will serve as a lead regarding OND administrative operations. A successful incumbent will effectively work with staff to manage/organize workflow of priorities and objectives as directed by Office of the National Director.  The successful candidate will, ensure assignments are completed in accordance with agency standards and established deadlines.  OND assignments to operating units will be monitored with a system for issuing follow-up actions required. The candidate will prioritize issues requiring immediate attention of MBDA senior leadership, and communicates those issues in a timely manner. The directives of the National Director and National Deputy Director will be effectively communicated to subordinate staff, ensuring an uninterrupted streamline of information and required deliverables. The incumbent will establish and maintain internal procedures for tracking information, documentation, and correspondence routed thru OND. The incumbent will effectively and efficiently prepares draft documentation, speeches, or articles for OND approval/signature in accordance with appropriate format, style, and agency/departmental standards. The successful candidate will organize recurring management staff meetings, including: agenda preparation; invitations; distribution of supplemental documents; and preparation/dispersal of post-meeting minutes/reports/information necessary for follow-up action.  The incumbent will direct telephone  inquiries; greet high-ranking officials; and coordinate travel arrangements, such as; briefing materials, itinerary/visas/reservations/etc. The incumbent will conduct research. The efforts of the agency cross international, public, private, state & local business and institutional interests. The programs impact heavily on job creation & wealth creation in order to reduce the national wealth gap, as well as increase regional, national and global competitiveness.


Back to top

This position is being advertised at the GS-11/12 levels. You must possess 1 year of specialized experience at the next lower grade level as follows:

For the GS-11, one year of specialized experience at the GS-09 or equivalent pay band. Specialized experience is defined as experience serving in an executive support role; experience with global and domestic business development affairs; experience conducting research and analysis in the business development sector; experience managing the coordination of cross-cutting initiatives;  experience contributing and/or leading in a team-oriented environment; experience building and maintaining collaborative business relationships; and experience working with travel regulations. For the GS-12, one year of specialized experience at the GS-11 or equivalent pay band. Specialized experience for the GS-12 includes all experience listed above, as well as, experience serving in a senior executive assistant support role within “Fortune 500” international business firm/organization; experience interacting and supporting business affairs with foreign and/or multi-lingual international “Fortune 500” firms.


Candidate must be highly organized; possess keen business acumen outstanding business writing skills, oral communication skills, are proficient in Microsoft Office Products (Excel, PowerPoint, and Publisher) and have a high degree of professional judgment.  Bi-lingual capability is strongly encouraged.

GRADE 11  

EDUCATION:  Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree that provided you with the knowledge, skills, and abilities to perform the work of a Public Affairs Specialist. 

GRADE 12 Education cannot be substituted for experience at this grade level.

You will be required to provide proof of U.S. citizenship if selected for this position. Applicants must meet requirements by 11:59pm EASTERN STANDARD TIME on the closing date of this announcement. Security Clearance: This position will require a security clearance. Any required investigations and clearances must be completed before the selectee can be placed in the position.


We will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position.  If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/ No, Multiple Choice questions) and place you in one of three pre-defined categories.  These categories are “gold,” “silver,” and “bronze.”  However, your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered.  Candidates placed in the “gold” category will be identified for referral to the hiring manager and may be invited for an interview. 

How you will be evaluated for preference eligibility: Within each category, those entitled to veterans’ preference will be listed at the top of the pre-defined category for which they are placed.  Preference eligibles with a service-connected disability of 10% or more will be listed at the top of the highest quality category (gold) depending on the position and grade level of the job.  The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response: 

1. Knolwedge of the basic principles related to business and business development.

2. Ability to interpret administrative requirements and regulations as provided (formal or informal).  

3. Ability to coordinate diverse tasks for the purpose of streamlined efficiency.

4. Ability to manage physical and electronic records. 

5. Ability to manage office inventory, and notify appropriate staff personnel during shortages, malfunctions, or needs for additional equipment. 

6. Ability to communicate effectively both orally and in writing.

7. Ability to analyze results of studies and communicate results to management.

For more information on category rating, please go to:

To preview questions please click here.


Back to top
The Department of Commerce offers a comprehensive benefits package. Explore the benefits offered to most Federal employees at


ICTAP candidates will be eligible if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100.  Information about ICTAP eligibility is on the Office of Personnel Management’s Career Transition Resources website at:

ICTAP applicants MUST submit the following documents:

  1. A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement.
  2. A copy of your SF-50 “Notification of Personnel Action”, documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL.
  3. A copy of your latest performance appraisal including your rating; and
  4. Any documentation from your agency that shoes your current promotion potential.

The following links provide information on how you may be eligible for various hiring authorities:


Back to top
Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. To apply on-line, you must complete and submit an application by accessing the USAJOBS website at To begin, click the Apply Online button near the bottom of this screen and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents. To return to your saved application, log in to your USAJOBS account at and click on "Application Status." Click on the position title, and then select Apply Online to continue. If you have problems completing your on-line application, including problems submitting your supporting documents, please contact the Help Desk by email at or by phone at 866-656-6831. The help desk is available Monday-Friday, 7:00 a.m. to 7:00 p.m. ET. For instructions on submitting your application in another format, please contact: Christine Covington, at 202-482-3041 or email at


A complete application consists of the following:


  • Resume showing relevant experience; cover letter optional.  Your resume must indicate your citizenship and if you are registered for Selective Service if you are a male born after 12/31/59.  Your resume should also list your educational and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week.  Your resume may be used to validate your responses to the scored occupational questionnaire.
  • Veterans’ Preference documentation.  Please indicate on your resume the type of veterans’ preference you are claiming and provide the appropriate supporting documentation (DD-214 stating disposition of discharge or character of service, VA letter, SF-15, etc.) to validate your claim.  For more information regarding eligibility requirements, please go to:
  • Interagency Career Transition Assistance Plan (ICTAP) documentation, if applicable (see other information).
  • Education.  If this position requires proof of higher education, you must submit an unofficial transcript or a list of courses that includes the following information:  name of accredited institution, grades earned, completion dates, and quarter and semester hours earned.  Education completed in foreign colleges or universities may be used to meet the requirements.  Please refer to for more information.
  • Two writing samples (i.e., press article, speech, or blog content.) 

You are not required to submit official documents at this time; copies are sufficient.

Special Instructions for Foreign Education:  Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website - You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation when requested will result in lost consideration.


Christine Covington
Phone: 202-482-3041
Fax: 571-258-4052
Agency Information:
1401 Constitution Ave NW
Rm 7417
Washington, DC
Fax: 571-258-4052


You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable. You can check the status of your application by accessing the USAJOBS website at and clicking on "Track Your Online Application." The four points of notification are: 1. Application Received or Application Incomplete; 2. Minimum Qualification Requirement Met or Minimum Qualification Requirement Not Met; 3. Eligible (Application Referred to the Selecting Official) or Eligible (Application Not Referred to the Selecting Official); and 4. Selected or Not Selected By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed. After making a tentative job offer, we will conduct a suitability/security background investigation. You will be required to submit official documentation prior to appointment. The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.).

Back to top
Print Preview

Job Announcement Number:


Control Number: