This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:HUMAN RESOURCES ASSISTANT

Department:Department of the Army

Agency:Army National Guard Units (Title 32)

Job Announcement Number:13-T-Army-071

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$38,967.00 to $50,661.00 / Per Year

OPEN PERIOD:

Wednesday, February 13, 2013 to Friday, April 12, 2013

SERIES & GRADE:

GS-0203-07

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

4 vacancies in the following location:
Edinburgh, IN United StatesView Map

WHO MAY APPLY:

National Guard Membership is Required

JOB SUMMARY:

The mission of the Indiana National Guard Full-Time Force is to maintain properly trained and equipped units available for prompt mobilization for war, national or state emergency. For information about membership call: 1.800.GO GUARD

NATIONAL GUARD MEMBERSHIP IS REQUIRED

DUTY LOCATION:    Medical Discharge Unit, Johnson County Armory, Indiana

JOB SUMMARY:    This position is located in an Army National Guard organization/unit.Its purpose is to provide human resources services to techanicians and active Guard Reserves. The position is remote from the Human Resources Office. The primary function of this position is to provide technical support on a wide range of technician and AGR human resources matters to line supervisors, managers, technicians, and AGR members at the base or unit organizational level and to coordinate such matters with servicing HRO.

This job announcement is for employment as an Indiana Army National Guard Technician; a Federal Civil Service position.  This is a dual-status technician job whereby you are required to maintain active membership in a National Guard unit and are required to wear the military uniform at the workplace.  As members of a unit of the Indiana National Guard, you will be required to train with your unit, normally one weekend a month and 15 days of annual training each year.  Indiana Army National Guard units and members are subject to immediate call to federal or state active duty to meet national or state emergencies.

APPOINTMENT FACTORS:  This position is an Permanent Excepted Service position.

MILITARY RANK REQUIREMENTS:   E-4 thru E-6

MILITARY SPECIALITY REQUIREMENTS:  Individuals must meet the qualifications for the technician position but will have 1 year from date of hire to be assigned to a compatible MOS in a compatible unit for the technician position advertised.

Compatible Military Assignments:  42 series or 00F

AREA(S) OF CONSIDERATION:

Permanent (Tenure 1 or 2) Technicians employed by the Indiana Army National Guard

Temporary, TERM or Indefinite Federal (Tenure 0 or 3) Technicians employed by the Indiana Army National Guard
Traditional M-Day Soldiers with the Indiana Army National Guard
Guard members from another state; Reservists/IRR; and/or Active Duty Soldiers willing to join the Indiana Army National Guard
Civilians with prior military service willing to join the Indiana Army National Guard

 

KEY REQUIREMENTS

  • U.S. Citizenship Required
  • Must be in the grades: E-4 thru E-6
  • Must be a member of the Indiana National Guard or be willing to join
  • Must participate in direct deposit

DUTIES:

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As a Human Resources Assistant with the Indiana Army National Guard (ARNG), your duties will include, but will not be limited to:

  • Works with HR Specialists in the HRO to accomplish a wide range of human resources transactions, for technicians and AGRs, related to recruitment, placement, classification, employee and labor relations, benefits, entitlements, training and incentive awards.  These duties require technical understanding and knowledge of numerous human resources guidelines, regulations, instructions, directives, procedures, policies and precedent situations involving analyzing the interrelationship and impact various human resources actions in different functional areas may have on non-dual and dual status technicians and AGR personnel. 
  • Advises, and provides comprehensive procedural and technical guidance to managers and supervisors in the areas of recruitment, placement, separation, and retirement.  Coordinates, develops draft vacancy announcements and prepares requests for vacancy announcements for HRO review.  Upon receipt of announcements from HRO, makes distribution to all units/sections.  Analyzes and evaluates individuals’ basic eligibility for a variety of clerical, technical, administrative, and wage grade positions. Receives technician promotion certificates and furnishes them to selection officials for interview or selection.  Advises HRO of promotion, reassignment, and non-selection actions.  Executes necessary documents of technician personnel who deploy, mobilize, separate, retire, etc.
  • Provides information to managers and supervisors regarding issues of ARNG/ANG technician occupations and the effects of specific regulations or instructions on anticipated human resources actions.  Provides classification advice and assistance on a variety of clerical, technical, administrative and wage grade positions, which have standard career patterns. Provides assistance and guidance in processing classification appeals.  Assists with classification reviews at the organizational unit/wing/base level and ensures completed reviews are forwarded to the HRO in a timely manner.  Assists with the annual federal wage grade survey, as required.
  • Assists managers and supervisors in resolving AGR problems relative exclusively to AGR tours in day-to-day operations.  Serves as primary point-of-contact regarding AGR matters between the ARNG/ANG organization/unit, and the HRO.  Assists with processing of all military human resources actions associated with a military assignment of an AGR member. Conducts the orientation program to outline military requirements, benefits, and entitlements.  Implements and interprets AGR policies and programs.  Advises and counsels AGR members and dependents on support organizations and benefits programs.  Explains the TRICARE program and how to file claims and provides locations of servicing Health Benefits Advisors.  Schedules retirement counseling of AGR members and coordinates retirement actions with the ARNG/ANG organization/unit and HRO.  Coordinates with the local medical facility on physical examinations for current, potential AGR members, and AGR members projected for separation/retirement.  Analyzes, interprets, and clarifies policies, directives, and other issues regarding National Guard Bureau (NGB) ARNG/ANG and HRO pertaining to military human resources matters.  Monitors AGR controlled grade program and requirements at unit/wing/base level.  Monitors promotions, reenlistments/extensions, performance evaluations, reassignments, tour renewals, orders, and transfers of all assigned AGR personnel.
  • Provides assistance and information pertaining to employee relations and labor relations matters to managers, supervisors, union officials and technicians on moderately complex problems of employee conduct or reorganizations, leave problems, indebtedness, union contracts, agreements and the full range of procedural requirements for filing grievances, appeals, and complaints.  Distinguishes between human resources policy and union contracts when informally resolving complaints/grievances and explains to applicants the proper employment procedures along with comparing applicants’ experience and or education background to determine basic qualifications for vacant positions.
  • Provides detailed guidance or specific information on benefits and services including, but not limited to: thrift savings plans, life insurance, health insurance open seasons, leave and pay inquiries, uncommon tours of duty, Office of Workmen’s Compensation OWCP) claims, disciplinary actions, performance ratings.  Processes requests for training and incentive awards.  As the human resources liaison representative, coordinates human resources transactions on a daily basis with management officials, technicians, the ARNG/ANG organization/unit and HRO.
  • Reviews, indexes, and files guidance and reference material such as correspondence, requisitions, message forms, human resources regulations, instructions, manpower reports and records, utilizing appropriate code and file systems and cross-referencing when required.  Prepares file outlines, maintains records, and controls schedules to ensure proper maintenance and disposition of human resources and administrative material.  Conducts periodic surveys on active publications and correspondence files and removes rescinded and/or obsolete materials.
  • Performs substantive administrative and clerical support duties in the areas of incentive awards, training, classification, performance ratings, etc.  Monitors suspenses established by HRO and the ARNG/ANG organization/unit for performance evaluations and annual reviews, and ensures timely and complete submission by supervisors.  Reviews nominations for awards and training for completeness and accuracy prior to forwarding to the HRO.
  • Maintains data concerning technician and AGR manning documents, including listings of employees against positions.  Compiles necessary statistics to reflect current status and accurate consumption of allocated technician and AGR man-years for the purpose of accomplishing a planned hiring program that will meet programmed year end strength and future projections and requirements.   Performs analyses of necessary statistics to reflect current utilization of allocated technician and military man-years in order to accomplish a planned hiring program to meet programmed year-end strengths and for future projections.
  • Utilizes personal computers with different software applications in daily work and prepares presentations, graphs, charts, and tables.  Obtains pertinent information from the internet to accomplish work assignments.
  • Performs other duties as assigned.
  • Incumbent may be required to prepare for and support the mission through the accomplishment of duties pertaining to military training, military readiness, force protection and other mission related assignments including, but not limited to, training of traditional Guard members, CWDE/NBC training, exercise participation (ORE/ORl/UCI/MEI/OCl/I G, etc.), mobility exercise, FSTA/ATSO exercise participation, SABC training, LOAC training, weapons qualification training, participation in military formations, and medical mobility processing within the guidelines of NGB/ARNG/ANG/State/TAG rules, regulations and laws. These tasks have no impact on the classification of this position and should NOT be addressed in any technician’s performance standards.


QUALIFICATIONS REQUIRED:

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In order to meet the Minimum Qualifications for this Human Resources Assistant position at the GS-07 grade level, you must have at least 12 months of:

    • general administrative or clerical experience, education, or training which demonstrates the candidate’s ability to perform the duties of the position. Experience using computer and automation systems.
    • specialized experience in the interpretation and application of regulations, procedures or laws.  Experience that provided a working knowledge of administrative functions.  Experience performing personnel transactions.  Experience working independently and setting priorities with very little supervisory control. 
     Knowledge, Skills and Abilities that will be evaluated for this position include:
  • Knowledge of wide range of NGB and OPM recruitment and placement regulations, policies and procedures including the local merit promotion plan, and an understanding of numerous AGR, GS, WG, WL, WS occupational qualifications requirements.
  • Practical knowledge of employee classification rules and regulations and procedures.
  • Knowledge of employee relations, labor relations, and equal opportunity principles and practices and counseling techniques required to resolve minor conflicts.
  • Knowledge of office automation programs sufficient to manipulate database and spreadsheet information in a format as required by the organization. 
  • Ability to use automated or manual systems in the preparation of reports and correspondence required by the organization.
  • Knowledge of English, grammar, and composition.


Educational Requirements and/or Substitution of Education for Experience:  High school graduate or the equivalent may be substituted for 3 months of specialized experience.  Education in schools above the high school level may be substituted for experience on the basis of one academic year of study (i.e. 36 weeks of substantially full time study, or 30 semester hours, or the equivalent) for 12 months of the required experience.  For experience required in excess of 24 months, education in schools above the high school level may be substituted at the rate of one academic year of education for 6 months experience.

Must participate in Direct Deposit

A criminal history check will be completed on all selectees before hire date.  

Permanent Change of Station (PCS) funds are not available for this position.

ENLISTMENT CASH BONUSES:   Acceptance of technician position may affect any bonus and/or educational assistance that may be payable.  

WORKING CONDITIONS:  Work is performed in a typical office setting.  Special safety precautions are not required.

PHYSICAL EFFORT:  Work is sedentary.  No special physical demands are required to perform the work.If you are not a member of the Indiana Army National Guard, but are interested in applying for this position, please call the Indiana Army National Guard Recruiting Office at 800-GO-GUARD.  You can also view our website at http://www.in.ng.mil/Recruiting/tabid/1041/Default.aspx.

If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.


HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position.  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. 

Please follow all instructions carefully.  Errors or omissions may affect your eligibility.


BENEFITS:

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Explore the major benefits offered to most Federal employees at http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.


OTHER INFORMATION:

Under 32 USC 709, Veterans Preference does NOT apply. 

For a complete list of Job Vacancy Announcements available at the Indiana National Guard, please visit our website at Joint Forces Headquarters, Human Resources.




HOW TO APPLY:

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The complete Application Package must be submitted by 11:59 PM (EST) on Friday, April 12, 2013. 

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process.
Note: To return to a previously Saved or Incomplete application you may use the following link:
https://applicationmanager.gov/.
To fax supporting documents you are unable to upload, complete this cover page
http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID: 836873.   Fax your documents to 1-478-757-3144.
If you cannot apply online:
1. Click the following link to view and print the assessment questionnaire
View Occupational Questionnaire, and
2. Print this 1203FX form to provide your response to the assessment questionnaire
http://www.opm.gov/forms/pdf_fill/opm1203fx.pdf and
3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission. 

Please do not send/fax/courier/email any applications or supporting documentation to the Indiana National Guard Human Resource Office, you must apply on-line or fax your application to the fax number listed on this announcement with the prescribed Cover Letter. The Human Resource can only process materials received through USA Jobs.



REQUIRED DOCUMENTS:

To apply for this position, you must provide a complete Application Package which includes:
1. Your Résumé (Your resume MUST detail your length of basic and specialized experience that pertains to the job you are applying for)
2. A complete
Assessment Questionnaire (Your assessment questionnaire MUST contain an email address)
3. Other supporting documents:

  • Transcripts (Only required if you are substituting education for experience)

AGENCY CONTACT INFO:

Nicholas Parks
Phone: (317)247-3299
Email: NICHOLAS.PARKS@NG.ARMY.MIL
Agency Information:
Indiana National Guard
Joint Forces Headquarters-Indiana
Human Resource Office
2002 South Holt Road
Indianapolis, IN
46241
USA

WHAT TO EXPECT NEXT:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. Based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview.  You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).  

You will be notified via email during the following phases of this announcement:

  1. Immediately after your application has been submitted.
  2. After the announcement has closed.
  3. After qualifications review, which will inform you if you have been referred to the selection official or not.
  4. Once a selection has been made. 

If at any time you have questions concerning this Job Vacancy Announcement, please contact the Human Resources Specialist by email.  You email should contain the following information:  13-T-Army-071, HUMAN RESOURCES ASSISTANT, and 836873.  The email can be sent to NICHOLAS.PARKS@NG.ARMY.MIL.



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Job Announcement Number:

13-T-Army-071

Control Number:

337749600