This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Student Trainee (Archival Science) Internship

Agency:National Archives and Records Administration

Job Announcement Number:JD842133GL

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$14.39 to $14.39 / Per Hour


Thursday, February 14, 2013 to Thursday, February 21, 2013




Part Time 32 hours - Internships NTE One year




1 vacancy in the following location:
Broomfield, CO United StatesView Map


Student/Internship Program Eligibles


As a Student Intern, you will perform work on archival records, which may include reference service, arrangement, processing, description, preservation and holdings maintenance, sorting, retrieval, relocation, and re-filing of records.

Incumbent will work at the National Archives at Denver located at 17101 Huron Street, Broomfield, CO 80023


Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives.  Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government - more than 10 billion of them.


Visit our Employee Gallery at to see the kinds of dynamic projects our staff are undertaking.  If you want a career where you can see the difference your work makes, then join the National Archives!


For more information visit: 

Who May Apply: Student Program Eligibles 


Student Intern Program:  This position is being filled under the new Pathways – Internship Program which provide opportunities for high school, vocational and technical, undergraduate, graduate, and professional students to be exposed to the work of the Federal government.


Student Definition:  Students must be accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc,) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which you are enrolled) throughout the duration of the appointment, including awardees of the Harry S. Truman Foundation Scholarship Program under Public Law 93-842.


Position Duration/Expectation:  Positions will be temporary not-to-exceed 1 year.  


Tour of Duty: Preferable tour of duty to include working Fridays. 


  • U.S. Citizenship
  • Must be at least 16 Years of Age
  • Background Investigation or Security Clearance
  • Relocation Expenses Will Not Be Paid
  • More than 1 job may be filled if additional vacancies occur within 90 days


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Typical duties may include:


·         Provides support work for the accession, allocation, arrangement, storage, maintenance, and servicing of records. The major portion of the records involved represent major bodies of records received from operating governmental organizations.


·         Assists higher grade employees by reviewing documentation accompanying newly accessioned records to ensure that the forms are completed in accordance with standards.


·         Provides reference surveillance of the textual research room, following all NARA guidelines relating to research room rules and the protection/ security of records.  Keeps abreast of all new NARA regulations on the security and physical protection of archival materials and their use by researchers.

·         Assists in preparation of appropriate cross-reference for records previously filed in a different series or record group. Prepares new folders as needed and re-files misplaced folders in proper order.  Prepares indexes to records holdings.

·         Work may involve the handling of documents requiring basic preservation, appropriate repair, rehabilitation and conservation processes. Incumbent may be required to work on special projects as needed.


·         The incumbent may serve in the capacity of, or perform duties related to office administration, reception and mail room functions and may assist with archival projects, processing, and creating container lists and finding aids.


·         Greets visitors, answers phones and directs calls to the appropriate staff person, as necessary. 


·         Performs various other duties in servicing and maintaining a number of related bodies of records.




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You must meet all qualification requirements by the closing date of the announcement.  Do not overstate or understate your level of experience and demonstrated capability.  You should be aware that your ratings are subject to evaluation and verification based on the resume and other relevant documents you submit, as well as through verification of reference as appropriate.  Later steps in the selection process are specifically designed to verify your stated level of experience and demonstrated capability.  Deliberate attempts to falsify information may be grounds for not selecting you or for dismissing you from the position following acceptance.


Basic Qualifications:  You must be a student accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which the student is enrolled).


For GS-4:  One year of general experience which is progressively responsible for clerical, office, or other work which shows that you have the ability to obtain the particular knowledge and skills needed to perform the duties of the position to be filled.


Substitution of Education for Experience:  Education may be substituted for experience.  Two years of education above the high school level or an associate degree from an accredited educational institution.


Combination of Experience and Education:  You may use a combination of post high school and experience to meet the total experience requirements at the grade 4 level.


Please refer to the Office of Personnel Management’s, Operating Manual:  Qualifications Standards for General Schedule Positions for further information




Once you complete and submit your application package, a review of your application will be made to ensure you meet the minimum qualification requirements for the job. Qualified students will be referred to the hiring manager in unranked order by veteran preference status: (1) Preference eligibles having a compensable, service-connected disability of 10 percent or more; (2) all other candidates eligible for 10-point veteran preference; (3) candidates eligible for 5-point veteran preference; and (4) candidates not eligible for veteran preference.


To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your response(s) to the occupational questionnaire. Your resume must specifically and clearly show your possession of the required specialized experience and your possession of the required competencies. We will evaluate each applicant who meets the basic qualifications on the competencies/knowledge, skills and abilities related to the position.


NOTE: If, after reviewing your resume and supporting documentation, a determination is made that you have inflated your qualifications and/or responses are not supported by your resume or transcript, your eligibility will be adjusted. Please follow all instructions carefully.



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Student Interns are eligible to earn annual and sick leave.  For more information visit the following websites: or 


This job opportunity announcement may be used to fill additional vacancies.


Qualifications by Closing Date: You must meet all qualification requirements by the closing date of the announcement. Please note that qualification claims will be subject to verification.


Schedules:  Work schedules may vary.  Part-time hours may be up to 32 hours per work.  


Participant Agreement:  All students must complete a written Participant Agreement with National Archives that clearly identifies expectations of the appointment such as duties, work schedule, length of appointment, etc.


Veterans' Preference:  If you are a veteran with preference eligibility and you are claiming 5-point veterans’ preference, you must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty or other proof of eligibility (The member 4 copy of your DD-214, or other copies that indicate character of discharge is preferable).  If you are claiming 10-point veterans’ preference, you must also submit an SF-15, “Application for 10-Point Veterans’ Preference” plus the proof required by that form.  For more information on veterans’ preference see Veteran’s Information Page, USAJOBS - Veterans.



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To apply for this position, you must provide a complete Application Package, which includes:


1.  Your Resume

2.  A complete Occupational (self-assessment) Questionnaire

3.  Additional Required Documents (see Required Documents section below)


The complete Application Package must be submitted by 11:59 PM (EST) on Thursday, February 21, 2013.


To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the occupational questionnaire.  Please ensure you click the Submit My Answers button at the end of the process.


To fax supporting documents you are unable to upload, complete the cover page using the following Vacancy ID 842133. 


Fax your documents to 1-478-757-3144.


Note:  To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select Application Status, and click on the more information link under the application status of this position.


If you cannot apply online:


1.     Click the following link to view and print the occupational questionnaire View Occupational Questionnaire, and

2.     Print this 1203FX form to provide your response to the occupational questionnaire and

3.     Fax the completed 1203FX form along with any supporting documentations to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.


NARA provides reasonable accommodations to qualified applicants with disabilities on a case-by-case basis.  If you need a reasonable accommodation for any part of the application and hiring process, please contact the Human Capital Specialist listed below for this vacancy.




The following documents must be received by the closing date of this announcement:


·         Resume - Relevant work experience must include: Job title, duties, hours worked per week, starting and ending dates of employment (month and year), and salary.


·         Response(s) to Occupational Questionnaire.


·         Copies of your current college transcripts.  "Unofficial" transcripts are acceptable.  (Prior to appointment an official college transcript will be required).  


·         Letter from your educational institution that reflects 1) the degree/diploma program in which you are enrolled; (2) you are enrolled on at least a half-time basis, and 3) your anticipated graduation date.


·         Veterans Preference documentation (DD-214 - member 4 copy or other copies that indicate character of discharge or equivalent, SF-15 and VA Letter as appropriate).


·         Form – Demographic Information on Applicants, OMB No. 3046-0046.  This form is available at (Optional).



Gerry Letourneau
Phone: (314)801-0879
Agency Information:
Office of Human Capital
Staffing and Classification Branch
1 Archives Dr - Room 370
Saint Louis, MO


Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful.  We will review your résumé and transcript(s) to ensure you meet the basic qualification requirements.  We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the referred candidates.  After making a tentative job offer, we will conduct a suitability and/or security background investigation.  A final job offer for this position is typically made within 40 days after the closing date of the announcement.


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