This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Contract Specialist

Department:Department of Defense

Agency:Washington Headquarters Services

Job Announcement Number:WHS-13-EH-840275-DE

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$74,872.00 to $115,742.00 / Per Year


Wednesday, February 13, 2013 to Monday, February 25, 2013




Full Time - Permanent




2 vacancies in the following location:
Arlington, VA United StatesView Map


United States Citizens


Washington Headquarters Services (WHS)

Acquisition Directorate

Enterprise Analysis & Studies Division, Services Branch


The Acquisition Directorate (AD), formerly known as the Acquisition & Procurement Office, is a Directorate within Washington Headquarters Services (WHS), a Department of Defense field activity.  AD plans, coordinates, and manages the procurement programs essential to the mission of WHS, ODA&M, and OSD.  The program encompasses Pentagon Renovation, construction, professional and other services, commodities and supplies, major communication and information technology systems, and special programs totaling over $900 million a year.
Our shared vision in WHS is to transform our organization into a creative, results-driven service provider recognized for excellence.  AD has a critical and central role in helping WHS provide its customers outstanding services and timely results at reasonable costs. AD achieves the results and meets the expectations WHS and the federal acquisition community have defined for us.  We enthusiastically embrace our stewardship responsibilities and optimize our policies, processes, tools, and metrics to achieve intended results. 


This position is located in the Acquisition Directorate (AD), Washington Headquarters Service.  The employee serves as a senior team member and will be responsible for aquisitions to support the requirements of AD consisting of complex contracts for all types of services including construction and specialized equipment and supplies.


This position may be filled at either GS-12 or GS-13 grade level, please indicate the grade for which you want to be considered, incumbent may be non-competitively promoted to the next grade level in the time frame allowed by regulations and upon management's request. Promotion is contingent upon satisfactory completion of required training, regulatory requirements and demonstrated ability to perform the duties. Promotion is not guaranteed or implied.


For more information see:

WHO MAY BE CONSIDERED: This announcement is open to: All U.S Citizens


This position may be filled under the Acquisition Expedited Hiring Authority (EHA) using OPM’s Direct Hire Authority.



  • Must be a U.S. citizen.
  • Use Print Preview (below) for a complete copy of this announcement.
  • Application materials must be received by 11:59PM EST on the closing date.
  • Permanent Change of Station (PCS) costs ARE NOT authorized.
  • Relocation/Recruitment Incentives May Be Authorized.


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As a Contract Specialist the major duties include the following:

  • You will be responsible for pre-award functions for procurements involving complex contracts of highly specialized, extensive new or innovative equipment systems, construction projects and services of significant importance to AD as follows: 

    • Ensure appropriate funding and required waivers, certifications, approvals and compliances have been obtained for purchase requests. Handles any problems associated with funding and coordinates actions through legal counsel as required. Coordinates Determinations and Findings for deviations to the Federal Acquisition Regulation.
    • Selects type of contract, method of solicitation and determines if options or bonding is required.
    • Develops complex acquisition plans and source selection plans as required to meet the needs of the customers. Coordinates with technical personnel and assists with the development of intricate evaluation criteria. Chairs meetings with technical personnel to insure procedures are being followed and milestones met.
    • Develops and issues solicitations with appropriate clauses and statements of work. Utilizes performance work statements and design/build concepts whenever possible. Performs market research to determine the use of commercial items when possible to meet needs of customers and determines sources to be solicited. 
    • Evaluates responses to solicitations, including process reasonableness, adequacy of competition, compliance with solicitations, and probability of meeting requirements.
    • Coordinates both the technical evaluations, the pricing evaluation, and serves as the Chairperson for any oral presentations relating to Source Selection project.
    • Administer long-term, complex contracts for procurements of extensive, highly specialized or innovative equipment systems, construction projects, and building services affecting major agency  programs and having significant impact on contractor's operation and local geographic area.




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Applicants must meet the BASIC EDUCATION REQUIREMENTS as follows:


For GS-12 Grade Level: A.) I possess a 4-year course of study leading to a bachelor's degree with a major in any field; or B.) I have at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitativemethods, or organization and management. For positions at the GS-12 grade level, applicants who are qualifying based on experience must possess at least one year of specialized experience at or equivalent to work at the next lower level, that provided the knowledge, skills, and abilities to perform successfully the work of the position, in addition to meeting the basic requirements in paragraph A or B, above. I possess the following specialized experience: reviewing and creating contracts, conducting procurement analysis, negotiating contracts and reviewing awards.


For the GS-13 Grade Level: A.) I have completed all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years experience in contracting or related positions and I have at least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position AND B.) I possess a 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.  OR


A current DoD civilian employee who has continuously occupied a GS-1102 position on or before September 30th, 2009, and/or 10 years of acquisition experience prior to October 1st, 1991.


C. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions
they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or
other agencies if the specialized experience requirements are met. However, they will have to meet the basic
requirements and specialized experience requirements in order to qualify for promotion to a higher grade,
unless granted a waiver under Paragraph D.

D. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at
his or her discretion, may waive any or all of the requirements of Paragraphs A and B above if the senior
procurement executive certifies that the applicant possesses significant potential for advancement to levels of
greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job
performance, and qualifying experience. With respect to each waiver granted under this Paragraph D, the
senior procurement executive must document for the record the basis of the waiver. If an individual is placed
in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another
position at the same grade within that agency without additional waiver action.



Transcripts must be provided. Failure to provide transcripts will result in you being rated ineligible for this position. We accept unofficial transcripts, as long as they contain the applicant’s name, the name of the school, the date and degree that was awarded, and the list of classes and credits earned. Transcripts must be received in this office by 11:59PM EST on the closing date in order to be considered.


To qualify, you must possess one year of SPECIALIZED EXPERIENCE equivalent to the next lower pay band that equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position and that is typically in or related to the position to be filled. Examples of specialized experience are: experience using the Federal Acquisition Regulations (FAR); experience in analyzing current price trends and cost factors applicable to the review and evaluation of contract proposals; and experience in using negotiation techniques. 

The experience described in your resume will be evaluated and screened for the Office of Personnel Management's (OPMs) basic qualifications requirements and other competencies needed to perform the duties of the position as described in the MAJOR DUTIES section of this announcement. The QUALITY of experience relates to how closely or to what extent your experience, education and training are relevant to the duties and responsibilities of the announced position. Your resume must show you have the competencies necessary to successfully perform the work of the position at the appropriate level.

Specifically you will be evaluated on the following competencies:


  1. Knowledge of contracting laws, principles, and regulations.
  2. Knowledge of procurement process.
  3. Ability to communicate orally and in writing.


Substitution of education in lieu of specialized experience is not applicable at this grade level.




OVERTIME: Occasionally

TRAVEL: Occasionally

(You must successfully pass a pre-employment drug test for this position. If you decline to take the drug test, it will be considered a declination for employment.)



TELEWORK:  This position is Telework Eligible


Other Notes:


Applicants selected from this announcement may be required to serve a one-year probationary period.


Incentives: Recruitment and relocation incentives may be paid.

DEFENSE ACQUISITION WORKFORCE IMPROVEMENT ACT (DAWIA) CRITICAL ACQUISITION POSITION REQUIREMENTS. Selectee must meet the following requirements for Acquisition Corps Membership or have an approved waiver prior to placement in the position. The Acquisition Corps Membership requirements are a degree in any field AND 24 semester hours of study from an accredited institution in any of the following disciplines; accounting, business finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, and organization and management (may substitute 24 semester hours in career field and 12 semester hours in DAWIA disciplines),OR 10 years acquisition experience prior to 10/1/91; AND 4 years acquisition experience and requisite training.

This is an Acquisition Position coded Level II in Contracting. Incumbent must obtain and maintain certification within 24 months of Entrance on Duty (EOD). Incumbent must complete 80 continuous learning points every two (2) years.


Your application will be evaluated and rated under the Category Rating and Selection Procedures. We will review your resume and supporting documentation and compare this information to the competencies listed above to determine if you meet the minimum qualifications for this job.


Eligible candidates will then be placed for selection consideration into one of the 2 categories as described below.


1 – Qualified Category – meets the minimum qualifications and demonstrates minimum experience and/or training only.


2 – Highly Qualified Category – meets the minimum qualifications requirements and demonstrates full-performance level experience.



Application of Veterans Preference: The Category Rating Method does not add veterans' preference points or apply the "rule of three," but protects the rights of veterans by placing them ahead of non-preference eligibles within each category.  Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. A selecting official may make selections from the highest quality category (Best Qualified) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C 3317(b) or 3318(b) are satisfied.






Individuals who have special priority selection rights under the ICTAP must be well qualified to receive consideration.

ICTAP candidates MUST submit:


  1. A copy of the agency reduction-in-force notice,

  2. A copy of their most recent Performance Rating, and

  3. A copy of their most recent SF-50 noting current or last position held, the grade level, and the location.

  4. More information on this program can be found in Title 5 CFR 330, Subpart G.

     This announcement may be used to fill any number of vacancies, from few to many, during the next 90 days.




If claiming Military Spouse Preference, mail or fax the following required documentation by the closing date of the announcement.


  1. Copy of the sponsor’s permanent change of station orders showing the spouse as an authorized dependent;
  2. Date of marriage to the military sponsor;
  3. Statement that the spouse preference is requested for this vacancy and has not previously been used to obtain a position in the commuting area.


Information can be obtained from the following website:




MALE APPLICANTS BORN AFTER 12/31/1959 must certify prior to job offer that they have registered with the Selective Service System, or are exempt from having to do so under Selective Service law.




The Department of Defense (DoD) policy on employment of annuitants issued December 10, 2008 will be used in determining eligibility of annuitants. The DoD policy is available on:


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The Federal government offers a number of exceptional benefits to its employees. The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.

Flexible Spending Accounts - The Federal Flexible Spending Accounts Program (FSAFeds) allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit:

Health Insurance - The Federal Employees Health Benefits Program offers over 100 optional plans. For additional information visit:

Leave - Most Federal employees earn both annual and sick leave. For additional information visit:

Life Insurance - The Federal Employees' Group Life Insurance Program (FEGLI) offers: Basic Life Insurance plus three types of optional insurance, for additional information visit:

Long Term Care Insurance - The Federal Long Term Care Insurance Program (FLTCIP) provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children. For additional information visit:

Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, and Thrift Savings Plan. For additional information visit:

This link provides an overview of the benefits currently offered to Federal employees.


Other Information:


Deliberate attempts to falsify your application information, such as copying portions of this job announcement into your resume, may result in being removed from consideration for this position.


This announcement may be used to fill additional vacancies with various security clearances. This could result in a few or many vacancies being filled from this announcement.


Position(s) may be filled by displaced Department of Defense (DoD) employees through the Priority Placement Program.


REGARDING INTERVIEWS: Interviews may be required for this position. Accommodations may be made to conduct telephonic interviews to preclude travel hardships for applicants. NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment.


In accordance with 5 CFR 2635.704, applications will not be accepted in a postage paid government envelope.


Questions concerning this announcement should be directed to:


TAG:Contact Name

TAG:Contact Phone

Fax: (478) 757-3144
TDD: 800-654-5984

TAG:Contact E-mail


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This announcement is used to build an inventory of resumes and is opened indefinitely. Resumes will be added to the inventory in the order received.


To apply for this position, you must provide a complete Application Package, which includes the following parts:

1. Résumé

2. Required Documents (Specified in the Required Documents section of this job announcement. An applicant may not be considered if proper documentation is not received.)


Your Application Package status must be Complete by Monday, February 25, 2013,the closing date of this announcement.

Option A:  Application Manager (preferred method)

To begin, choose one of these options:

1.  If your résumé is going to come from the USAJOBS Resume Builder, you begin the process by clicking the Apply Online button near the bottom of this page. Your résumé will be attached only to the Application Package you complete and Submit immediately after you click the Apply Online button for this job announcement, not to any Application Packages you may already have created.

2.  If your résumé is going to be one you prepared outside of USAJOBS Résumé Builder, click this link to begin the process: Online Questionnaire


Option B:  Fax

If it is not possible for you to use Application Manager (you have a disability or do not have access to the internet), you can write your answers on paper.  Follow these steps:

1.  You may submit the resume, and/or any supporting documents by fax.

.       If you are faxing any documents, always use the official cover sheet which is here -- -- and be sure to fill it out completely and clearly.  The fax number is 1-478-757-3144.  Feed all documents into your fax machine top first so that we receive them right-side up.

·    If you do not have access to the internet or have other concerns please contact our Teamline or WHS HR Servicing Team at (614)692-0252or email DHRS-DWHS@DLA.MIL for further assistance.





  • Resume
  • Transcripts
  • Veterans Preference Documentation (if applicable)
  • Miscellaneous (ICTAP, SF-50, and Military Spouse documentation, if applicable) 


To submit the documents requested follow the instructions below. Your resume, the Optional Application for Federal Employment (OF 612), or any other written form you choose to describe your job-related qualifications can be submitted electronically through the document upload process, fax, or mail. Please ensure that your resume contains your full name, address, phone, and at least the last four digits of your social security number.


NOTE: Please ensure that your resume contains the basic information outlined under the Applying for a Federal Job link:


WHS HR Servicing Team
Phone: (614)692-0252
Fax: (614)693-1689
TDD: (800) 750-0750
Agency Information:
Washington Headquarters Service
Human Resources Directorate
4800 Mark Center Drive
Suite 03D08
Alexandria, VA
22350-3200 Fax: (614)693-1689


Once you successfully complete the application process, you will receive a notification of receipt. Your application package will be reviewed to ensure you meet the basic eligibility and qualification requirements, and you will receive a notification. A review will be made of your online questionnaire and the documentation you submitted to support your responses. A list of qualified applicants will be created and sent to the selecting official. All applicant reviewed and/or referred will receive a notification letter. The selecting official may choose to conduct interviews. Once the selection is made, you will receive a notification of decision.


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