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This Position Is No Longer Available

Job Title:  Human Resources Assistant (Military)
Department:  Department of the Air Force
Agency:  Air National Guard Units (Title 32)
Job Announcement Number:  KSAF-841724-13

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$38,790.00 to $50,431.00 / Per Year
Tuesday, February 12, 2013 to Tuesday, February 26, 2013
Full Time - Permanent
1 vacancy in the following location:
Topeka, KS United StatesView Map
Open to current members of the Kansas Air National Guard


A respected and honored agency unmatched in providing emergency response, recovery, safety and security to the people of Kansas and our nation, anytime, anywhere and under any conditions.


NATIONAL GUARD MEMBERSHIP IS REQUIRED: This is an excepted position that requires membership in a compatible military skill in the Kansas National Guard and wear of the military uniform.  Acceptance of an excepted position constitutes concurrence with these requirements as a condition of employment.  Applicants who are not currently serving in the Kansas National Guard must be eligible for immediate enlistment or appointment.  For enlistment/appointment information, contact 1-800-GO-GUARD (1-800-464-8273 for Army) or 1-800-TO-GO-ANG (1-800-864-6264 for Air Force). 

POSITION LOCATION:  190th ARW at Topeka, Kansas 

***This position is in the excepted federal civil service "under the authority of 32 U.S.C. 709."***

PERMANENT CHANGE OF STATION (PCS): PCS is not authorized based on a determination that a PCS move is not in the government's best interest.

BONUS/INCENTIVE PROGRAM:  Individuals on bonuses and/or incentives may be subject to recoupment. Contact your education office (Army) or retention office manager (Air Force), for further information. 

GRADE/RANK INVERSION:  Grade and/or rank inversion is strictly prohibited.


  • Must be a current U.S. citizen
  • Under 5 USC 2108 & CFR 211, Veteran's Preference criteria does not apply
  • Kansas adheres to all Equal Employment Opportunity laws


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This position is located within an Air National Guard Military Personnel Flight (MPF), Mission Support Group at an Air National Guard flying wing. The primary purpose is to assist a higher graded specialist in researching/studying/analyzing and administering all aspects of the assigned function(s). Performs duties in one or more program areas as described below. Incumbent identifies the scope or nature of a situation and determines the need for and obtains additional information through research of pertinent records, identifying trends and patterns, and/or review of technical reference material in order to resolve problems or controversies pertaining to human resources matters.

Provides technical assistance to all reporting officials. Quality reviews reports for compliance with current directives and standards. Assists in the management of the military awards and decorations program. Coordinates, monitors, and ensures accountability of annual tour participation. Monitors Line of Duty (LOD) determinations and incapacitation pay requests. Ensures compliance with suspense requirements.  Researches Unit Personnel Record Group (UPRG) and various source documents pertinent to service data discrepancies. Computes service dates as required. Monitors administration of the officer/enlisted promotion program. Provides assistance in administering and managing the enlisted retention program. Provides procedural guidance to commanders, supervisors, and staff members on the Weight Management Program (WMP). Provides advice and assistance to commander and staff on various Career Enhancement programs.

Ensures accuracy of information input in the Defense Enrollment Eligibility Reporting System (DEERS), and the Real Time Automated Personnel Identification System (RAPIDS). Participates in development of procedures and establishment of policy for building, updating, auditing, and for accountability and disposition of automated and manual records. Ensures records are accurately maintained and updated.  Provides assistance to higher-grade employee with the Point Credit Accounting and Reporting System (PCARS) program. Verifies information and prepares or ensures preparation of ID card requests for all eligible personnel. Assists in the management of the Servicemen’s Group Life Insurance (SGLI) program. Ensures unit members are aware of various benefits available through TRICARE medical/dental programs, Survivor Benefits, Thrift Savings Plan (TSP), etc. Fully participates in administration of the Casualty Service Program and in monitoring of the Family Care Program. Ensures action is taken to correct military records when required. 

Authenticates prior and non-prior service enlistments, and prepares and processes enlistment and appointment documents. Participates in processing activities for accessions. Reviews the Unit Personnel Management Roster and coordinates federal recognition boards as required. Assists unit commanders in resolving excess and over-grade conditions. Prepares reports on strength accountability and provides statistics to senior staff on projected and actual losses. Coordinates with NGB on over-grade or excess waivers, and suspense records to ensure appropriate codes have been updated. Verifies accuracy of Unit Manpower Documents (UMD) and Extended UMD (EUMD), and compares UMDs against local products/Manpower Data System. Participates in classification actions for wing personnel and performs audits in conjunction with record reviews/audits. Participates in officer and enlisted indirect conversion through conducting research and reviews of members’ qualifications.  Maintains suspense and updates duty status and deployment availability codes.  Participates in managing all aspects of the NGB Selective Retention Program at the Wing level.

Performs personnel relocation actions pertaining to voluntary and involuntary reassignments, separations, retirements, conditional release programs, separations based upon Medical Evaluation Board/disability separations and retirements, Stop Loss waiver requests, Selective Retention separations, and inter and intra service transfers.  Processes retirement requests. Conducts quality reviews of discharge documents, and advises supervisors and commanders on proper processing procedures for administrative discharges. Provides information to members on options and benefits; advises unit commanders of status; and prepares, processes, and places suspense on the documentation until the member is reinstated or discharged and/or retired. Prepares Certificate of Release or Discharge from Active Duty (DD Form 214’s), and monitors the accuracy and reliability of all data entered into and maintained within the personnel data systems.

Provides input in development of plans for administration of contingencies and mobilization, maintaining accountability for all assigned deployed personnel, and Partial Mobilization (PM) management of activation orders in the event of Presidential Reserve Call Up (PRC), and in coordinating with wing Plans Office to support all unit deployments and wartime tasking. Works to resolve passport issues and processing and assists in carrying out the Military Personnel Appropriations (MPA) man-day program. Supports Contingency and Exercise deployments and provides procedural guidance to wing/unit commanders, supervisors, staff members, and unit deployment managers (UDMs) concerning deployment process. Participates in management of deployment systems and assists with Personnel Support for Contingency Operations (PERSCO) mission readiness and training. Ensures TDY processing meets requirements for deployments, and participates in developing, establishing, and maintaining of work center training programs. Participates in staff visits and trains personnel within the unit on Personnel Readiness programs for which they are responsible. Participates in preparation of and presents periodic briefings/orientations on mobilization procedures to commanders required to support deployments.

Performs other duties as assigned.


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General Experience:  Administrative or clerical experience, education, or training which demonstrates the candidate’s ability to perform the duties of the position. Experience using computer and automation systems.

GS-07 Specialized Experience: Applicant must have at least 12 months experience in the interpretation and application of regulations, procedures or laws. Experience that provided a working knowledge of administrative functions. Experience performing personnel transactions. Experience working independently and setting priorities with very little supervisory control.   

Knowledge, Skills and Competencies: Applicants who meet the eligibility requirements will be further evaluated by the selecting supervisor based on the following competencies considered essential to perform the duties and responsibilities of the position. 

  • Knowledge of, and skill in applying a comprehensive body of military human resources rules, guidelines, and instructions to provide technical support in the assigned program area and to research, study and analyze all aspects of the assigned military function(s).
  • Ability to communicate effectively, both verbally and in writing.
  • Analytical skill and judgment as well as knowledge of the mission of the wing and other units serviced. 
  • Ability to analyze information, to determine it’s relevance, and to provide options to management/supervisors/military members regarding appropriate course of action. 


Substitution of Education for specialized experience – High school graduate or the equivalent may be substituted for 3 months of specialized experience. Education in schools above the high school level may be substituted for experience on the basis of one academic year of study (i.e. 36 weeks of substantially full time study, or 30 semester hours, or the equivalent) for 12 months of the required experience. For experience required in excess of 24 months, education in schools above the high school level may be substituted at the rate of one academic year of education for 6 months experience.


Selected applicant must meet the following security requirement option:  2

  1. Applicant must successfully pass a National Agency Check (NAC).
  2. Applicant must successfully obtain/maintain a Secret Security Clearance.
  3. Applicant must successfully obtain/maintain a Top Secret Clearance.
  4. Applicant must successfully obtain/maintain a Top Secret Clearance/SCI.

RANK/GRADE REQUIREMENTS: Open to military ranks/grades of E-2 through E-6.


*Assignment to a compatible military position is NOT required for application, but required for appointment.

  • AFSC:  3S0X1, 3S2X1, 3S3X1


This position is for the following categories:  1

  1. Enlisted   2. Warrant Officer   3. Officer   4. Non-Dual Status

This position is:  2

  1. Supervisory position   2. Non-Supervisory position


  1. Permanent   2. Indefinite/Reimbursable   3. Indefinite NTE Deployment + 30 days   4. Indefinite NTE 30 SEP 13   5. Temporary


Applications for all positions will be evaluated against the basic qualifications for the position as stated in the general and specialized experience listed above.

Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The rating you receive is based on your responses to the questionnaire and supporting documents. If, after reviewing your resume and/or supporting  documentation, a determination is made that you have inflated your qualifications and/or experience, your rating can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. 


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The federal government offers a comprehensive benefits package. Explore the major benefits offered to most federal employees at


  • Selecting Supervisor:  SMSgt Chad Bellquist - (785) 861-4790



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To apply for this position you must provide a complete application package which includes:
1. Your resume describing your military/civilian work history and experience in your own words (plagiarizing will eliminate your application from further consideration).
2. A signed (digital signatures will NOT be accepted) Optional Form (OF) 306, Declaration for Federal Employment (not required for current PERMANENT Kansas technicians).  
3. Your responses to the Occupational Assessment.
4. Any other documents specified in the Required Documents section of this job announcement.
5. Kansas Air National Guard AGRs applying for this vacancy must apply as instructed in "Option 3" below.

NOTE: If you are using education to qualify for this position OR education is a mandatory requirement to meet qualifications, YOU MUST submit copies of official college transcripts issued by the university or universities.


Please follow the instructions listed below for submitting the Occupational Assessment, View Occupational Questionnaire, and the required documents (read all instructions before you begin). You are solely responsible for the delivery of your materials. We are not responsible for incompatible software, illegible fax tranmissions, etc.

There are three options available to apply for our positions:
To begin, choose one of these options:


  • To begin the process, click the Apply Online button to create an account or login to your existing USAJOBS account. Follow the prompts to complete your application package and the Occupational Assessment.
  • If your resume is going to come from USAJOBS Resume Builder, you begin the process by clicking the Build New Resume button. NOTE: Your resume will be attached only to the online Occupational Assessment you complete and submit from this session, not to any questionaires you may already have saved or submitted.
  • If your resume is going to be one you prepared outside of USAJOBS Resume Builder, it will need to be uploaded.
  • You will be re-directed to Application Manager to begin the Occupational Assessment.
  • When logging into Application Manager you will see two options. These are "Existing Account" or "Create an Account." If this is the first time you have used Application Manager, please select "Create an Account."
  • To return to Application Manager at any time, simply go to
  • You must submit a separate application package for each position you wish to apply for.
  • Follow the instructions to complete your application package.

How to upload documents after you have completed the Occupational Assessment and have logged out (this must be done prior to submitting your application):

  • If you want to upload additional documents at a later time, click on or insert this link into your internet browser Login with your user name and password. This will take you to a screen displaying the vacancies you have applied for. Under "My Application Packages" Click on the position you are uploading to. Select "Upload Documents" from the list to the left. Upload your documents. You will see "Upload Successful" when you are finished.
  • To ensure successful uploads to USAJOBS, please ensure your documents are saved in an accepted file format and are not password protected. Accepted file formats include: JPG, PDF, TXT, RTF, DOC, WPD, XFD, FDF, XFDF or HTM/HTML.



  • Current Kansas Air National Guard AGRs applying to become a technician and leave the AGR program must use Option 1 or Option 2 as indicated above.
  • For current Kansas Air National Guard AGRs wishing to apply and retain their current AGR status, the following procedures are required for application. ***AGR applicants missing any of the required steps below cannot be forwarded to the selecting supervisor for further consideration.***
  •          - Applications (following the guidance in ANGI 36-101 for required documents) must be uploaded in USAJOBS under the title "Resume" (as this is a required form). Follow the directions in "Option 1" to submit your application and upload your supporting documentation under the title "Resume."

             - Ensure you FULLY comply with the instructions outlined in the assessment questionaire. Be sure to read the information/instructions in the assessment completely.


    • Resume
    • Signed Optional Form (OF) 306 ( - digital signatures will NOT be accepted. (The OF 306 is not required for current PERMANENT Kansas technicians).
    • Kansas Air National Guard AGRs wishing to apply for this vacancy must apply as instructed in "Option 3" under the "How to Apply" section.


    Diane Collins
    Phone: (785)274-1184
    Agency Information:
    Kansas National Guard
    Human Resources Office
    2800 SW Topeka Blvd
    Topeka, KS


    Once the online questionnaire is submitted, you will receive an acknowledgement email that your submission was successful. After HRO reviews your application, if you are found qualified, your application will be forwarded to the selecting supervisor who will, in turn, contact you to schedule an interview. If you are found not qualified, you will receive an email indicating your non-qualification.

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