Job Title:Administrative Office Assistant (OA), ZS-303-IV
Department:Department Of Commerce
Agency:National Institute of Standards and Technology
Job Announcement Number:NISTEL-2013-0018
This position is closed and no longer accepting online applications through USAJOBS.
The contents of the announcement can still be viewed.
/ Per Year|
|Tuesday, February 12, 2013 to
Tuesday, February 19, 2013|
SERIES & GRADE:
|Career or Career-Conditional Appointment -
|1 vacancy in the following location:|
Gaithersburg, MD, USView Map
WHO MAY APPLY:
|All qualified U.S. citizens and status candidates. |
Founded in 1901, NIST is a non-regulatory federal agency within Commerce. NIST's mission is to promote U.S. innovation and industrial competitiveness by advancing measurement science, standards, and technology in ways that enhance economic security and improve our quality of life.
To learn more about working at NIST, please visit Careers at NIST.
In this position, the Selectee will serve as an Administrative Office Assistant to the Fire Research Division Office in the Engineering Laboratory.
- You must be a U.S. citizen.
- You must be registered for Selective Service (see Other Information).
- You must be suitable for Federal Employment.
- You must be able to type 40 words per minute.
DUTIES:Back to top
Duties of this position include, but are not limited to, the following:
- Serve as an Office Manager by establishing and/or implementing new office procedures; receiving and referring visitors and incoming calls, receiving, reviewing, and organizing supervisor's emails; managing priorities and daily workflow among actions on administrative and clerical matters required by staff; coordinating with other offices; interacting and communicating across all levels of management, staff, and high level officials; distributing and balancing the workload among administrative office assistants within the Laboratory; collecting program or administrative information from staff and, providing research support to staff by retrieving information from a variety of sources and integrate it into reports, presentations, spreadsheets, etc. using Microsoft Office Suites.
- Organize, control, establish and maintain paper file systems and electronic records. Maintain data of contacts for correspondence and mailings.
- Manage appointment calendars and schedule meetings.
- Prepare agendas and make arrangements for conferences and meetings.
- Prepare travel documents for domestic and international travel, interact with the travel office; and, reconcile travel vouchers.
- Purchase and/pr procure office supplies, equipment and service as required.
- Prepare and process fire research grants and cooperative agreement packages.
- Administer and manage Controlled Correspondence.
- Administer Time and Attendance.
QUALIFICATIONS REQUIRED:Back to top
To qualify, applicants must posses one year (52 weeks) of specialized experience equivalent to at least the ZS-III (GS-6). Specialized experience is defined as experience providing guidance and assistance to staff on clerical procedures; experience managing appointment calendars and scheduling meetings for senior staff; experience procuring office supplies, equipments, or services; experience preparing and processing grants; experience managing paper and electronic filing systems; experience using automated travel systems to make sure reservations and itineraries for staff members; and experience applying time and attendance procedures using automated systems.
Qualification requirements in the vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: http://www.opm.gov/qualifications.
Applicants must meet requirements by the closing date of this announcement.
HOW YOU WILL BE EVALUATED:
We will review your resume and cover letter to determine if you meet the minimum qualification requirements for the position. If you meet the qualification requirements stated in the vacancy announcement, we will then compare your resume and supporting documentation to your responses to the job questionnaire (which will be scored) and place you in one of the three pre-defined categories. Your responses to the job questionnaire will serve as the basis for your initial rating in one of three pre-defined categories "gold," "silver," and "bronze." Within each category, those eligible through veterans preference will be listed at the top of the category. More information about the three categories can be found at: http://www.nist.gov/hrmd/staffing/categoryrating.cfm.
The candidates in the highest category will be certified for referral to the selecting official. If you are applying as a MERIT candidate, we will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, operational cover letter and supporting documentation to your responses on the scored occupational questionnaire. However, your resume or optional cover letter must support your responses to the self-assessment questions, or your score may be lowered. The best-qualified candidates will be identified for referral to the hiring manager and may be invited to an interview. ICTAP and CTAP candidates will be eligible if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. The job questionnaire covers the following knowledge, skills and abilities/competencies:
- Ability to type 40 wpm
- Skill in office management
- Skill in reporting
- Ability to manage and maintain electronic calendar
- Knowledge of travel procedures, rules, regulations and travel systems
- Skill in using automated systems
- Skill in applying time and attendance procedures using automated systems
- Skill in managing controlled correspondence
- Knowledge of procuring office supplies, equipment, and services
- Knowledge of preparing and processing grants and cooperative agreements
- Ability to arrange conferences and meetings
- Ability to interact and communicate with senior management executives.
Your responses to the job questionnaire are subject to evaluation and verification. Later steps in the selection process are specifically designed to verify your responses. Deliberate attempts to falsify information will be grounds for disqualifying you or for dismissing you from employment following acceptance. Please review your responses before submitting your application to ensure the responses are accurate. To preview questions please click here.