This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Office Assistant (OA), ZS-303-IV

Department:Department Of Commerce

Agency:National Institute of Standards and Technology

Job Announcement Number:NISTEL-2013-0018

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$42,209.00 to $60,765.00 / Per Year

OPEN PERIOD:

Tuesday, February 12, 2013 to Tuesday, February 19, 2013

SERIES & GRADE:

ZS-0303-04

POSITION INFORMATION:

Career or Career-Conditional Appointment - Full-time Permanent

PROMOTION POTENTIAL:

04

DUTY LOCATIONS:

1 vacancy in the following location:
Gaithersburg, MD, USView Map

WHO MAY APPLY:

All qualified U.S. citizens and status candidates. 

JOB SUMMARY:

Founded in 1901, NIST is a non-regulatory federal agency within Commerce. NIST's mission is to promote U.S. innovation and industrial competitiveness by advancing measurement science, standards, and technology in ways that enhance economic security and improve our quality of life.

To learn more about working at NIST, please visit Careers at NIST.

In this position, the Selectee will serve as an Administrative Office Assistant to the Fire Research Division Office in the Engineering Laboratory.

 

KEY REQUIREMENTS

  • You must be a U.S. citizen.
  • You must be registered for Selective Service (see Other Information).
  • You must be suitable for Federal Employment.
  • You must be able to type 40 words per minute.

DUTIES:

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Duties of this position include, but are not limited to, the following:

 

  • Serve as an Office Manager by establishing and/or implementing new office procedures; receiving and referring visitors and incoming calls, receiving, reviewing, and organizing supervisor's emails; managing priorities and daily workflow among actions on administrative and clerical matters required by staff; coordinating with other offices; interacting and communicating across all levels of management, staff, and high level officials; distributing and balancing the workload among administrative office assistants within the Laboratory; collecting program or administrative information from staff and, providing research support to staff by retrieving information from a variety of sources and integrate it into reports, presentations, spreadsheets, etc. using Microsoft Office Suites.
  • Organize, control, establish and maintain paper file systems and electronic records.  Maintain data of contacts for correspondence and mailings.
  • Manage appointment calendars and schedule meetings.
  • Prepare agendas and make arrangements for conferences and meetings.
  • Prepare travel documents for domestic and international travel, interact with the travel office; and, reconcile travel vouchers.
  • Purchase and/pr procure office supplies, equipment and service as required.
  • Prepare and process fire research grants and cooperative agreement packages.
  • Administer and manage Controlled Correspondence.
  • Administer Time and Attendance. 


QUALIFICATIONS REQUIRED:

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Specialized Experience:

 

To qualify, applicants must posses one year (52 weeks) of specialized experience equivalent to at least the ZS-III (GS-6).  Specialized experience is defined as experience providing guidance and assistance to staff on clerical procedures; experience managing appointment calendars and scheduling meetings for senior staff; experience procuring office supplies, equipments, or services; experience preparing and processing grants; experience managing paper and electronic filing systems; experience using automated travel systems to make sure reservations and itineraries for staff members; and experience applying time and attendance procedures using automated systems.

 

Qualification requirements in the vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: http://www.opm.gov/qualifications.


Applicants must meet requirements by the closing date of this announcement.

HOW YOU WILL BE EVALUATED:

We will review your resume and cover letter to determine if you meet the minimum qualification requirements for the position. If you meet the qualification requirements stated in the vacancy announcement, we will then compare your resume and supporting documentation to your responses to the job questionnaire (which will be scored) and place you in one of the three pre-defined categories. Your responses to the job questionnaire will serve as the basis for your initial rating in one of three pre-defined categories "gold," "silver," and "bronze." Within each category, those eligible through veterans preference will be listed at the top of the category. More information about the three categories can be found at: http://www.nist.gov/hrmd/staffing/categoryrating.cfm.

The candidates in the highest category will be certified for referral to the selecting official. If you are applying as a MERIT candidate, we will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, operational cover letter and supporting documentation to your responses on the scored occupational questionnaire. However, your resume or optional cover letter must support your responses to the self-assessment questions, or your score may be lowered. The best-qualified candidates will be identified for referral to the hiring manager and may be invited to an interview. ICTAP and CTAP candidates will be eligible if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. The job questionnaire covers the following knowledge, skills and abilities/competencies:

  • Ability to type 40 wpm
  • Skill in office management
  • Skill in reporting
  • Ability to manage and maintain electronic calendar
  • Knowledge of travel procedures, rules, regulations and travel systems
  • Skill in using automated systems
  • Skill in applying time and attendance procedures using automated systems
  • Skill in managing controlled correspondence
  • Knowledge of procuring office supplies, equipment, and services
  • Knowledge of preparing and processing grants and cooperative agreements
  • Ability to arrange conferences and meetings
  • Ability to interact and communicate with senior management executives.  

 

Your responses to the job questionnaire are subject to evaluation and verification. Later steps in the selection process are specifically designed to verify your responses. Deliberate attempts to falsify information will be grounds for disqualifying you or for dismissing you from employment following acceptance.  Please review your responses before submitting your application to ensure the responses are accurate.


To preview questions please click here.


BENEFITS:

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NIST offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. NIST also offers a broad array of work-life flexibilities and services to employees such as flexible work schedules, teleworking, transit subsidies, on-site child care, fitness center, credit union, employee assistance programs, and free parking. Learn more about NIST's work-life programs by visiting http://www.nist.gov/hrmd/worklife.cfm The following web address is provided for you to explore the major benefits offered to most Federal employees. To learn more please click on: http://www.nist.gov/hrmd/benefits/summarychart.cfm.

OTHER INFORMATION:

A probationary period may be required. Payment of relocation expenses is NOT authorized. This position is covered by an Alternative Personnel Management System (APMS). This system replaces the General Schedule (GS) pay plan and grades with career paths and pay bands. For information regarding how the pay bands correspond to the General Schedule, visit http://www.nist.gov/hrmd/compensation/upload/nistscareerpathchart.pdf If you are a male born after December 31, 1959 you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Please see http://www.sss.govfor more information. At NIST we are striving to make the application process as easy and efficient as possible. With that in mind, the resume and corresponding responses of successful candidates may be shared with other selecting officials at NIST with opportunities like the one you are applying to. Additional selections may be made through this vacancy announcement.

 

The Department of Commerce provides reasonable accommodation to applicants with disabilities where appropriate.  If you need reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Specialist identified in this vacancy. The decision on granting reasonable accommodation will be made on a case-by-case basis. TTY users can contact Office of Workforce Management via the Federal Relay Service, 1-800-877-8339.



HOW TO APPLY:

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A complete application package includes the following: Your resume; Your answers to the job questions; AND The supporting documentation required (click on Required Documents ). You MUST apply on-line through WWW.USAJOBS.GOV. Your application must be received by 11:59 p.m. Eastern Time on the closing date of this announcement.

Uploaded resumes must include the following: applicant contact information and educational and professional background information including dates of employment and education, salary (and Federal grade level, if appropriate), and work schedule (i.e., FT/PT).  Please also include in your resume a list of all publications and patents/patent applications on which you are a named inventor and provide the title and patent/patent application number for each. Incomplete applications will not be considered and you will not be contacted to provide any missing information.

If you do not have access to the internet: You may mail your application package (please contact the HR Specialist identified for this vacancy). All mailed resumes and/or supporting documents MUST be received by the closing date of this announcement. Please allow enough time for United States Postal Service delivery. Problems Completing Your Application: If you have problems completing your on-line application, including problems submitting your supporting documents, please contact the Help Desk by email at mgshelp@monster.com .The help desk is available Monday - Friday, 7:00 a.m. to 7:00 p.m. ET.



REQUIRED DOCUMENTS:

What documents do I need to submit?
In addition to your resume, the documents needed for this position are subject to how you apply.  You must refer to the following site when determining documents required: Required Documents ( if you are an active duty service member, to receive tentative preference you must submit certification of service) The “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed. 

 

How do I submit my documents:
You may submit required and/or supplemental documents through any ONE of the following methods:

  •    Upload you file(s)
  •    Download from your USAJOBS account
  •    Fax using the on-line fax cover sheet
  •    Mail your documents, ONLY IF YOU DO NOT HAVE INTERNET ACCESS


All required supporting documentation mentioned in this vacancy announcement, and all vacancy applications submitted electronically or via fax must be submitted and received by 11:59 pm ET on the closing date of this announcement.  You are not required to submit official documents at this time; copies are sufficient.

NOTE:  Once a document has been uploaded or faxed to a particular category (i.e., transcript), you cannot refax or upload additional documents to the same category (i.e., transcript) without overriding the original documents.  In this case, please submit the additional documents to the "other" category.

The following links provide information on how you may be eligible for various hiring authorities:
VRA VEOA 30% or more Disabled Veteran People with Disabilities CTAP ICTAP

AGENCY CONTACT INFO:

Raha Lee
Phone: 301-975-3028
Fax: 571-258-4052
Email: Raha.Lee@Nist.gov
Agency Information:
NATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGY
100 Bureau Drive
Gaithersburg, MD
20899
US
Fax: 571-258-4052

WHAT TO EXPECT NEXT:

After all application packages have been received, your application package will be reviewed to determine if you meet the minimum qualification requirements. Best qualified candidates will be forwarded to the selecting official for consideration and may be interviewed. By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or you may be fined or jailed. In considering you for this position, we will conduct a suitability/security background investigation. Status of Your Application: You can check the status of your application by accessing the USAJOBS website at http://www.usajobs.gov/ and clicking on "Track Your Online Application."

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Job Announcement Number:

NISTEL-2013-0018

Control Number:

337666800