This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Contract Specialist

Department:Department Of Housing And Urban Development

Agency:Office of the Chief Procurement Officer

Job Announcement Number:H13-DE-838673-2IS

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$87,292.00 to $113,478.00 / Per Year


Wednesday, February 13, 2013 to Thursday, February 28, 2013




Full Time - Permanent




1 vacancy - Philadelphia Metro Area, PA United States


United States Citizens


Join the Department of Housing and Urban Development (HUD) Team, if you are looking for a challenging career opportunity and want to be an impact player helping individuals achieve the American Dream!  HUD is an integral partner in revitalizing and improving communities across America.

HUD offers a broad array of benefits and program activities to develop your career, such as:  professional development opportunities; work assignments that may consist of projects related to different housing program; advanced technology; networking opportunities; and recognition and award for creativity, exceptional performance, and teamwork.

Our mission is to create strong, sustainable, inclusive communities and quality affordable homes for all.  HUD is working to strengthen the housing market to bolster the economy and protect consumers; meet the need for quality affordable rental homes; utilize housing as a platform for improving quality of life; build inclusive and sustainable communities free from discrimination; and transform the way HUD does business.  For more information about HUD's mission, activities, and careers, please visit our website at: .

This position is in the Office of the Chief Procurement Officer (OCPO) of the Department of Housing and Urban Development (HUD), Philadelphia Contracting Operations Branch located:  The Wanamaker Building, 100 Penn Square East, Philadelphia, PA  19107-3380.

You may apply to this position if you are a United States Citizen.

Federal Status Candidates (and those eligible to be considered under HUD's merit promotion procedures) may apply for this position under announcement H13-MP-838689-2IS.

Relocation expenses will not be paid.

One or more selections may be made using this vacancy announcement.


  • You must be a U.S. Citizen to apply for this position.
  • You must successfully pass and maintain a background investigation.
  • Selective Service Registration is you are a male born after 12/31/1959.


Back to top

  • Plans, negotiates, leads, and or administers complex procurement of goods, systems, and services with specialized, state-of-the-art, critical or scarce requirements. 
  • Develops and/or reviews complex contractual pricing arrangements and incentives characterized by multiple incentives requiring sophisticated contracting techniques, sharing arrangements such as cost-plus-incentives-fees or fix-price-incentive-fees where the agency and the contractor share cost risk, or economic price adjustment clauses for adjusting labor and material costs where price cannot be reasonably predicted at time of negotiation.
  • Audits or reviews major acquisitions of similar complexity.  Presents findings, recommends corrective actions, and make policy or procedure improvements.  Reviews, advises on, develops and recommends operation-wide or agency-wide procurement processes and systems, procedures and policies


Back to top

Applicants must meet the training, experience, and educational requirements listed in (A), (B), and (C) below.  Applicants may also qualify for this position if they meet the exception requirements described in (D) or the Waiver requirements listed in (E) below. 

(A) Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years experience in contracting or related positions.  At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the positions. Examples of specialized experience is having expert knowledge of Federal contracting law, regulation, policies, and precedents, and related principles, policies and procedures to plan, lead, review, or audit the most complex procurement functions.  The work must have consisted of developing and implementing or reviewing complex contracting plans for pre-award, post-award, price cost analysis; leading, performing, or reviewing activities relating to procurement of goods or services with specialized, critical or scare requirements using formal advertisement of negotiations, where competition is limited and/or market conditions are unfavorable, and which require inclusion of special contract provisions.

(B). A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

(C). HUD’s minimum training requirements to be eligible for the position include all courses necessary to achieve a FAC-C II or DAWIA II certification and including 80 CLPs in acquisition-related coursework every two year period from the date of level II certification.  However, HUD’s Acquisition Career Management Plan (ACMP) requires GS-13 personnel to achieve a FAC-C III certification as part of their career progression. If you attained a FAC-C III or a DAWIA III certification within the past two years, or an earlier FAC-C/DAWIA III certification and completed 80 CLPs in acquisition-related coursework in the past two years, your training is fully qualifying for HUD's minimum training requirement.  If you are FAC-C II or DAWIA II certified and have maintained 80 CLPs in acquisition-related coursework over the past two years, or if you are level III certified but have not maintained the 80 CLP/2 years requirement, you qualify for the position but are required to complete requirements for FAC-C III certification/recertification within 9 months of appointment.  Failure to do so could lead to dismissal or downgrade to the next lower grade. You must provide a copy of your current certification and evidence of CLPs with your application.

HUD Prescribed Training Courses:  These are the current prescribed training courses required by the Department of Housing and Urban Development to qualify for positions at the GS-1102 series at the GS-13 level and above.  Acceptance of courses equivalencies extend only to those courses recognized by the Federal Acquisition Institution (FAI).  Information on FAI equivalent courses and training providers offering equivalent courses can be found on the FAI website at  Please note:  If you have a FAC-C II or a DAWIA II certification, your training is fully qualifying for HUD's Training requirement.

·         CON 100:  Shaping Smart Business Arrangements

·         CON 110:  Mission Support Planning

·         CON 111:  Mission Strategy Execution

·         CON 112:  Mission Performance Assessment

·         CON 120:  Mission Focused Contracting

·         CON 214:  Business Decision for Contracting

·         CON 215:  Intermediate Contracting for Mission Support

·         CON 216:  Legal Considerations in Contracting

·         CON 217:  Cost Analysis and Negotiation Techniques

·         CON 218:  Advance Contracting for Mission Support

·         Three electives courses (must be acquisition/procurement related)

(D). Exceptions:  Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000.  This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met.  However, they will have to meet the basic requirement and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph D. 

(E). Waiver. When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements of Paragraphs A and B above if the senior procurement executive certifies that the applicant possess significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience.  With respect to each waiver granted under this Paragraph D, the senior procurement executive must document for the record the basis of the waiver.  If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action. 

NOTE:  It is HUD Policy to not grant waivers to minimum educational or experience requirements.  Applications that do not meet the requirements will not be considered.

Additional information on qualification requirements is outlined in the OPM Qualifications Standard Handbook of General Schedule Positions.  It is available for your review on OPM's website at


Human Resources will review your resume and supporting documentation to ensure you meet the minimum qualification requirements.  If you meet the minimum qualifications, your knowledge, skills, and abilities (KSAs) will be rated between 70 and 100 based on your responses to the online assessment questionnaire.  If you are eligible for placement under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) eligibility, you must earn a score that places you in the Best Qualified group to be considered qualified.  The KSAs for this position are:

  • Skill in local, state, or Federal contracting methods, contract types, contracting principles and procedures applicable to the full range of pre-award and post-award activities.
  • Knowledge of business practices and acquisition strategies relative to purchase of general goods and services.
  • Skill in the use of negotiating techniques and evaluation of cost and/or price proposals.
  • Ability to deal effectively with individuals at all levels, both within and outside the organization.
  • Ability to communicate orally and in writing.

If you meet the minimum qualifications, you will be placed in one of the following categories:

  1. Best Qualified:  Applicants possessing a background that demonstrates a superior level of all evaluation criteria. 
  2. Better Qualified:  Applicants possessing a background that demonstrates a satisfactory level of the evaluation criteria.   
  3. Qualified:  Applicants possessing the basic qualifications, with general knowledge, skills, and abilities.   

If you are best qualified, you may be referred to the hiring manager for consideration and may be called for an interview. 

Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) Eligibles:  If you have never worked for the Federal government, you are not CTAP/ICTAP eligible.  Information about ICTAP or CTAP eligibility can be found at: .  To be considered qualified under CTAP/ICTAP, you must be placed in the Best Qualified category for this position, as described above.  In addition, you must submit supporting documentation listed in the "Required Documents" section of this announcement.

Veterans:  Veterans with 5 point preference who meet the eligibility and qualification requirements are placed above non-preference eligibles within the category in which they qualify.  Veterans who have a compensable service-connected disability of at least 10% are listed in the best qualified category, except when the position being filled is scientific or professional at the GS-09 grade level or higher.  For information on veterans' preference, please see: .


Back to top
HUD offers competitive starting salaries and an attractive benefits package, including: health insurance, Thrift Savings Plan (similar to a 401(k)), Flexible spending Account, retirement plan, life and long-term care insurance, Employee Assistance Program, personal leave days and paid Federal holidays.  Other benefits may include:  flexible work schedules, telework, tuition reimbursement, transportation subsidies, health and wellness programs, and fitness centers.  HUD is committed to employee development and offers a variety of employee training and development opportunities.  For more information, go to


Background Investigation:  To ensure the accomplishment of our mission, HUD requires every employee to be reliable and trustworthy.  To meet these standards, selected applicants must successfully complete and maintain a background investigation.  Failure to meet these requirements will be grounds for termination.

Travel:  Occasional travel may be required.

Promotion Potential:  There is no obligation to provide future promotions to you if you are selected.  Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and supervisory approval. 

Probationary Period:  All employees new to the Federal government must serve a one year probationary period during the first year of his/her initial permanent Federal appointment to determine fitness for continued employment.  Current and former Federal employees may also be required to serve or complete a probationary period.

Fair Labor Standards Act (FLSA):  Exempt 

Bargaining Unit Position:  Yes

Financial Disclosure:   If selected, you may be required to complete OGE From 450, Confidential Financial Disclosure Report, to determine if a conflict or an appearance of a conflict exists between your financial interest and your prospective position with HUD 

Selective Service Registration:  All male applicants born after December 31, 1959 must be registered with the selective service system.  Please visit for more information.

Time After Competitive Appointment:  Applicants applying under Merit promotion must have completed three months of civilian service after a competitive appointment by the closing date of the announcement in order to be considered. (Regulation 5 CFR 330.501).

HUD employees are prohibited from owning Fannie Mae and Freddie Mac securities and from owning or acquiring property subsidized by Section 8 tenancies.  HUD employees are also prohibited from the active participation in a business dealing with or related to real estate.  This includes the sale and management of real estate.  These interests are prohibited under the HUD Supplemental Standards of Conduct regulation at 5 CFR 7501.  Certain HUD employees are required to file a financial disclosure report.

HUD provides reasonable accommodation to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Representative listed on the vacancy announcement.  The decisions on granting reasonable accommodation will be on a case-by-case basis.

The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability and genetic information, age, membership in an employee organization, or other non-merit factor.


Back to top

To begin your online application, click the "Apply Online' button and follow the prompts to register or sign into Application Manager.  Your application packet must include a completed assessment questionnaire, a resume, and any applicable and/or required supporting documentation.  Please see the "Required Documents" section below for additional information.  All application materials must be submitted by 11:59pm Eastern Standard Time (EST) on Thursday, February 28, 2013.

You are not required to submit official documentation as part of your application package.  However, if selected, you must provide the required official documentation prior to appointment.

We strongly encourage you to apply online.  If you are unable to upload your supporting documents, please complete and use the cover page located at and fax them to 1-478-757-3144.  Please include on the cover sheet the following information:  the vacancy ID 838673, your SSN, the name you used to complete your assessment questionnaire, and your address.  If your documents were successfully uploaded into Application Manager, it is not necessary for you to fax those documents. 

If you are unable to apply online, please follow the steps below.

  1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire
  2. Print this 1203 FX form, , and provide your responses to the assessment questionnaire
  3. Fax the completed 1203 FX form along with any required and supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.

If any part of your application is not received, it will be evaluated solely on the information available.


  • Resume:  A resume describing your job-related qualifications is required and must be in English.  It must contain your full name, address, phone number, the last four digits of your Social Security Number, a detailed description of your duties and the dates you performed them (MM/DD/YY), as well as your work schedule and salary.
  • Completed online self-assessment questionnaire.
  • Transcripts are required if basing any part of your qualifications on education or there is a positive education requirement.  Education must be from an institution accredited by an agency recognized by the U.S. Department of Education.  Education obtained from a foreign university or college is not creditable unless it has been evaluated by an organization that specializes in interpretation of education credentials.  If selected, an official/sealed transcript will be required prior to appointment.  For a listing of accrediting agencies, please see
  • HUD Mandatory Training:  Submit proof of completion of required training class.  Submit either each course certification, or a list of completed courses detailing official course title, course number, training provider, training hours completed, and the date completed, or a copy of your FAC-C II or III or DAIWA Level II or III certification.
  • Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) eligibility:  You must submit a separate notice; SF-50; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; or a Military Department of National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456. Information about ICTAP or CTAP eligibility can be found at

  • Veterans Preference:  To apply veteran's preference you must submit the following proof of eligibility:
  1. Five Point Preference:  DD Form 214 showing dates you served, type of discharge, and any campaign badges or expeditionary medals you may have earned.
  2. Ten Point Preference:  DD Form 214, as described above, and supporting documentation as listed on the Standard Form 15 (application for 10-Point Veteran's Preference).  Click this link for a copy of the SF-15:
  3. If you are currently serving on active duty.  A statement of service from your unit identifying the branch of service, period(s) of service, campaign badges or expeditionary medals earned, and the date you will be separated or be on approved terminal leave.  If selected for this position, your preference will be verified using your separation DD Form 214, as described above.  For more information about Veteran's Preference, please click this link:

It is your responsibility to verify that information entered, uploaded, or faxed (i.e., resume, veterans documentation, completed assessment, and SF-50's) is received and accurate.    Human Resources will not modify or change any part of your application.  Pleas ensure that all documents are legible.  

Applications and supporting documentation will not be accepted by mail or e-mail.  The address below is for inquiries only.  You may apply more than once; however, only your most recent application will be used.


Ivelisse Sepulveda
Phone: (212)542-7369
Fax: (212)264-1821
TDD: (202)708-1455
Agency Information:
HQ EPMD Delegated Examining Unit
451 7th Street SW
Washington, DC
Fax: (212)264-1821


Once the job announcement has closed, Human Resources will assess your experience and training, identify the best qualified applicants, and refer those applications to the hiring manager for further consideration and/or interviews.  You will be notified by e-mail upon completion of each step.  Your status will also be updated on USAJOBS throughout the process.  To check your status, log on to your USAJOBS account, click on "Application Status" and then click "More Information".  If you are referred, you will receive a final notification of the disposition of the vacancy.

Back to top
Print Preview

Job Announcement Number:


Control Number: