The incumbent maintains schedules and arranges meetings. The incumbent reviews and tracks incoming documents. The incumbent finalizes in required format a variety of materials that consist of memoranda, letters, reports, legal opinions, and legal documents. The incumbent types charts, graphs, statisticaltables, training forms, travel orders, and travel vouchers. Material is often required to be typed in final form and completed under immediate and demanding time constraints. Photocopies, scans, collates, and performs other administrative functions as assigned.
Receives,reads, logs, and distributes all incoming and outgoing correspondence handling significant documents in a timely manner, such as receipt of legal service and materials otherwise marked urgent. Maintains an automated correspondence log and tracking system that identifies work assigned to staff, relevant dates, and status of assignments, as well as disposition of final action. Arranges for messenger services, as appropriate.
Establishes and maintains OGC filing systems, including chronological and subject matter files adapted to the particular needs of the areas for which OGC is responsible. Periodically surveys those files for purposes of consolidating,expanding, retiring or destroying material upon request of OGC management or in compliance with NARA recordkeeping requirements.
Organizes and arranges meetings and conferences, including location, participants, time,audio/visual needs, transportation and, on occasion, food and beverages.Advises participants of the date, subject, and extent of their participation.Without instruction, obtains materials required by the supervisor for such meetings or conferences, forwarding materials as necessary.
Prepares,completes, and maintains time and attendance records and forms; monitors entries on the electronic time and attendance system to ensure entries are made in accordance with governing directives and are completed in a timely fashion.
Receives visitors and calls, ascertains the purpose of the visit or call, and directs each to the appropriate person for assistance. Participates in expediting the work of the office, including assistance to other offices within FHFA when assigned,and ensuring that all assistance provided is clearly reflective of the mission of OGC.
Prepares travel arrangements and authorizations and prepares travel vouchers upon completion of trips.
Maintains appointments and meetings for multiple OGC calendars keeping staff abreast of pending and upcoming assignments or due dates.
Acts as liaison between the General Counsel and other offices outside of and within FHFA. Keeps familiar with agency programs and procedures in order to maintain a working knowledge of the status of substantive work assignments and the supervisor'sinvolvement therein.
Keeps abreast and makes use of technological advances in word processing and other software applications and offers assistance to OGC staff on using such applications.Trains OGC staff on using computer, printer, fax, and other office equipment.
Orders supplies, subscriptions, and other material for OGC using FHFA automated purchasing systems.
Proofreads,when requested, documents for attorneys and paralegals.
May serve as COR for OGC or FHFA contracts.