This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Assistant (Legal)

Agency:Federal Housing Finance Agency

Job Announcement Number:OGC-13-01

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$52,020.00 to $93,465.00 / Per Year

OPEN PERIOD:

Tuesday, February 12, 2013 to Tuesday, February 26, 2013

SERIES & GRADE:

EL-0303-08/09

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

09

DUTY LOCATIONS:

1 vacancy in the following location:
Washington DC Metro Area, DC United States

WHO MAY APPLY:

Status Candidates (Merit Promotion and VEOA Eligibles)

JOB SUMMARY:

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The Federal Housing Finance Agency (FHFA) is a small, dynamic, fast-paced federal agency whose work has far-reaching impact. If selected, you will be part of an integrated team playing a key role in the current and future U.S. housing market. 

At FHFA, every employee is critical in meeting our mission. Our team primarily consists of examiners, accountants, economists, financial analysts, information technology specialists, and attorneys – which make up our Mission Critical Occupations (MCO).  However, we also employ budget and procurement specialists, human resources specialists, administrative, facilities and space management professionals and student interns.

We offer competitive salaries and a great benefits package.

FHFA:  MORE THAN A JOB - MAKING A DIFFERENCE!

KEY REQUIREMENTS

  • U.S. Citizenship is required.
  • Open to Status candidates in the local community area

DUTIES:

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The incumbent maintains schedules and arranges meetings. The incumbent reviews and tracks incoming documents. The incumbent finalizes in required format a variety of materials that consist of memoranda, letters, reports, legal opinions, and legal documents. The incumbent types charts, graphs, statisticaltables, training forms, travel orders, and travel vouchers. Material is often required to be typed in final form and completed under immediate and demanding time constraints. Photocopies, scans, collates, and performs other administrative functions as assigned.

 

 

Receives,reads, logs, and distributes all incoming and outgoing correspondence handling significant documents in a timely manner, such as receipt of legal service and materials otherwise marked urgent. Maintains an automated correspondence log and tracking system that identifies work assigned to staff, relevant dates, and status of assignments, as well as disposition of final action. Arranges for messenger services, as appropriate.

   

Establishes and maintains OGC filing systems, including chronological and subject matter files adapted to the particular needs of the areas for which OGC is responsible. Periodically surveys those files for purposes of consolidating,expanding, retiring or destroying material upon request of OGC management or in compliance with NARA recordkeeping requirements.

 

Organizes and arranges meetings and conferences, including location, participants, time,audio/visual needs, transportation and, on occasion, food and beverages.Advises participants of the date, subject, and extent of their participation.Without instruction, obtains materials required by the supervisor for such meetings or conferences, forwarding materials as necessary.

 

Prepares,completes, and maintains time and attendance records and forms; monitors entries on the electronic time and attendance system to ensure entries are made in accordance with governing directives and are completed in a timely fashion.

 

Receives visitors and calls, ascertains the purpose of the visit or call, and directs each to the appropriate person for assistance. Participates in expediting the work of the office, including assistance to other offices within FHFA when assigned,and ensuring that all assistance provided is clearly reflective of the mission of OGC.

 

Prepares travel arrangements and authorizations and prepares travel vouchers upon completion of trips.

 

Maintains appointments and meetings for multiple OGC calendars keeping staff abreast of pending and upcoming assignments or due dates.

 

Acts as liaison between the General Counsel and other offices outside of and within FHFA. Keeps familiar with agency programs and procedures in order to maintain a working knowledge of the status of substantive work assignments and the supervisor'sinvolvement therein.

 

Keeps abreast and makes use of technological advances in word processing and other software applications and offers assistance to OGC staff on using such applications.Trains OGC staff on using computer, printer, fax, and other office equipment.

 

Orders supplies, subscriptions, and other material for OGC using FHFA automated purchasing systems.

   

Proofreads,when requested, documents for attorneys and paralegals.

   

May serve as COR for OGC or FHFA contracts.

 


QUALIFICATIONS REQUIRED:

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Qualifying experience for the EL-08 (GS-08) level includes one year of specialized experience at least equivalent to EL-07 (GS-07) which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.

Qualifying experience for the EL-09 level includes one year of specialized experience at least equivalent to EL-08 which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.

Examples of specialized experience include the following: 

  • (1) Providing administrative support to a legal office;

  • (2) Using office automation, including Microsoft Office applications;

  • (3) Managing calendars, scheduling meetings and conferences;

  • (4) Preparing travel orders and vouchers;

  • (5) Ensuring proper format, grammar, spelling, punctuation, and clarity of text.


 

Applicants must meet all qualifications requirements (listed above) by Tuesday, February 26, 2013 to be eligible for further consideration. Eligibility will be based on clear documentation indicating that the applicant's training and experience are of the scope, quality and level of responsibility sufficient to successfully perform the duties and responsibilities of this executive position.

 

All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, status as a parent, sexual orientation, political affiliations, national origin, age, disability, or any other non-merit factor.

HOW YOU WILL BE EVALUATED:

Candidates will be rated based on your responses to the questionnaire and assigned a score ranging from 70 to 100 points. The top ten candidates, and those tied for the tenth spot, will be referred for selection.

All of the information you provide will be verified by a review of the work experience and/or education as shown on your application forms, by checking references or through other means, such as the interview process. This verification could occur at any stage of the application process. Any exaggeration of your experience, false statements, or attempts to conceal information may be grounds for rating you ineligible.


BENEFITS:

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The Federal Housing Finance Agency (FHFA) offers a comprehensive benefits package that includes all of the standard federal benefits plus additional agency specific benefits.  Our unique benefits package includes the following:

FHFA offers a wide array of benefits as reflected below:

DENTAL COVERAGE – FREE comprehensive dental coverage to employees and their family members.  Annual deductibles apply.
VISION COVERAGE – FREE vision care coverage.  This benefit covers the employee and all eligible dependents.  Co-pay applies.

COMMUTING EXPENSES – 100% cost of your public transportation commuting expenses.  These include vanpool, metro bus/train, Virginia Rail Express, and commuter buses.

FLEXIBLE WORK SCHEDULES – We offer an Alternative Work Schedule (AWS) and Telework to which both require supervisory approval.

LIFECYCLE PROGRAM – FHFA’s Life Cycle Program provides a taxable distribution each fiscal year for various health and wellness related expenses.  This benefit is based on your employment status on October 1st of each fiscal year.

HEALTH INSURANCE – You may choose from a variety of Federal Employee Health Benefit (FEHB) plans ranging from PPOs to HMOs.  FHFA pays 90% of the bi-weekly premium.

THRIFT SAVINGS PLAN (TSP) – The TSP is a 401(k) plan offered to Federal employees.  As a FERS employee, you may contribute up to $17,500 per year (in combination with the below T. Rowe Price plan) and employees age 50 and older may contribute and additional $5,500.  There is 5% agency matching.   

T. ROWE PRICE (TRP) – The TRP is an additional 401(k) offered by FHFA only.  Employees may contribute up to $17,500 per year (in combination with the above mentioned TSP plan).  There is 3% agency matching.

LIFE INSURANCE - The Federal Employee Group Life Insurance Program offers numerous term life insurance options covering employees and dependents.
VACATION AND OTHER LEAVE - The federal leave program offers exceptional time-off benefits, including vacation leave, sick leave, Family Friendly Leave and ten (10) paid holidays per year.  For the first 3 years of service, employees receive 4 hours of vacation leave per 2 week pay period.  After the 3rd year, employees receive 6 hours per pay period, and after the 15th year, employees receive 8 hours of vacation leave per pay period.   Employees earn 4 hours of sick leave per pay period, regardless of length of federal service.

EMPLOYEE COUNSELING - The Employee Assistance Program (EAP) provides free confidential counseling and referral services to you and your family members.

LONG TERM CARE – The Federal Long Term Care Insurance Program (FLTCIP) provides long term care insurance to help pay for costs of care when you can no longer perform everyday tasks by yourself.

FLEXIBLE SPENDING ACCOUNT – The Flexible Spending Account (FSA) Program provides pre-tax, employee-funded accounts to pay for medical and/or dependent care expenses.

TRAINING - Career development and enrichment training is available in job-related areas.

FITNESS CENTER – We have a free on-site fitness center for all employees with various fitness classes available.

Please visit http://usajobs.gov/EI/benefits.asp#icc for more detailed information on the federal benefits programs.



OTHER INFORMATION:

Interagency Career Transition Program: The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.  If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if:  1) this vacancy is within your ICTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. Well-qualified candidates are those who have a score of 85 or higher. You must provide proof of eligibility with your application to receive selection priority.  Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.  Information about ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/ctap/index.asp

Selective Service:  If you are a male applicant born after December 31, 1959 , you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.   See www.sss.gov.

Veterans' Preference:  If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your résumé.  Your veterans' preference entitlement will be verified if selected.

Veterans who have been separated from the armed forces under honorable conditions after three (3) or more years of continuous active duty service may compete under merit promotion procedures.

 

REASONABLE ACCOMMODATION: This agency provides reasonable accommodations to applicants with disabilities, except when doing so would pose an undue hardship on the employing agency. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency at (202) 649-3009. The decision on granting reasonable accommodation will be made on a case-by-case basis.

 

Ethics: FHFA employees are subject to government-wide ethical standards of conduct, financial disclosure requirements, and post-employment prohibitions. In addition, certain FHFA employees are prohibited from accepting compensation from Fannie Mae and Freddie Mac for a two-year period after terminating employment with FHFA. Furthermore, to avoid financial conflicts-of interest or the appearance of conflicts-of-interest, FHFA employees may need to divest or sell certain assets they, their spouse, or minor children own or control, including securities issued by Fannie Mae, Freddie Mac, or the Federal Home Loan Banks. Employees who work on Federal Home Loan Bank issues may need to sell or divest financial interests with any of the Federal Home Loan Bank members, which may include stock in bank holding companies, insurance companies, and other financial services firms. Questions regarding these requirements and prohibitions should be directed to the Office of General Counsel at (202) 649-3064.

Additional Information:

New federal employees are required to fulfill a one-year probationary period.

Favorable adjudication of the appropriate level of background investigation is a condition of employment at FHFA.

All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.

There is currently only one vacancy available. However, should additional vacancies become available within three months from the opening date of this announcement, eligible applicants for this position may be referred for consideration for the additional position(s).



HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package which includes:

 

1. Your Resume or CV                                                                                  

 2. A complete occupational Questionnaire

The complete Application Package must be submitted by 11:59 PM (EST) on Tuesday, February 26, 2013.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process. 
 
Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select Application Status, and click on the MORE INFORMATION link under the application status for this position. 

To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID  837949.  Fax your documents to 1-478-757-3144.

If you cannot apply online:

1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire               2. Print this 1203FX form to provide your response to the occupational questionnaire http://www.opm.gov/forms/pdfimage/opm1203fx.pdf
3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.



REQUIRED DOCUMENTS:

  • Resume, CV or application
  • Responses to the occupational questionnaire

AGENCY CONTACT INFO:

Janice Obeido
Phone: (202)649-3742
Email: JANICE.OBEIDO@FHFA.GOV
Agency Information:
Federal Housing Finance Agency
400 7th Street SW
Washington, DC
20024

WHAT TO EXPECT NEXT:

After all application packages have been received, we will review your matreirals to ensure you meet the basic qualification requirements.  We will evaluate each applicant who meets the basic qualifications on the information provided in his/her resume and the completed Occupational Questionnaire.  Applicants deemed best-qualified may be contacted for an interview.  We anticipate making a final job offer for this position within 45 days after the deadline for applications.  All candidates will be notified of the final disposition.


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Job Announcement Number:

OGC-13-01

Control Number:

337584200