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This Position Is No Longer Available

Job Title:  Administrative Program Specialist, ZA-0301-2 (DE/TERM)
Department:  Department Of Commerce
Agency:  National Oceanic and Atmospheric Administration
Job Announcement Number:  NMFS-SWC-2013-0015

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$51,617.00 to $73,899.00 / Per Year
Monday, February 11, 2013 to Tuesday, February 19, 2013
Term/Full Time - Term Appointment NTE 13 months and may be extended for up to 4 years.
1 vacancy - San Diego, CA, US  View Map

All qualified United States citizens.


THIS ANNOUNCEMENT HAS BEEN EDITED TO REFLECT THIS POSITION IS BEING ADVERTISED AT THE GS-9 LEVEL EQUIVALENT WITH A SALARY RANGE OF 51,617.00 - 73,899. NMFS is dedicated to stewardship of our nation's living marine resources, and the habitat on which they depend, through scientific research, management and enforcement.  NMFS provides effective stewardship of these resources to  benefit the nation, through domestic and international programs supporting coastal communities that depend upon them, while  providing safe and healthy seafood to consumers and recreational opportunities for the public.

This position will be located in the National Marine Fisheries Service (NMFS), Southwest Fisheries Science Center (SWFSC), located in San Diego, California. 

This position will be filled under the DOC Alternative Personnel System (CAPS).  This system replaced the Federal GS pay plan and structure. Under CAPS, positions are classified by career, pay plan, and pay band. The ZA-2 is equivalent to the GS-9/10. 


Relocation expenses are NOT authorized. 

A one-year probationary period may be required.

This position is a non-bargaining unit position. 


  • Must be a U.S. Citizen
  • Must serve a probationary period.
  • Must be suitable for Federal employment.
  • Must be registered for Selective Service, if applicable. (See Other Info).


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The individual selected for this position will:

  • Ensure that all necessary travel arrangements are made for foreign & domestic trips by Protected Resources staff;
  • Assist with monitoring of travel expenses in budget databases, including completing data entry, deobligations and providing reports to the Division Deputy;
  • Collect and analyze information provided Division Deputy, Research Program Leaders and principal investigators to understand administrative burdens that negatively affect productivity and develop suggestions for training, centralization of responsibilities and other remedies to improve scientific studies;
  • Maintain thorough understanding of Federal Travel Regulations and applicable policies;


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Qualification requirements in vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards.  This handbook is available on OPM's website at:

There is no positive education requirement.

Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level (GS-7/8) in the Federal service.  Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position.  This experience need not have been in the federal government.


For the ZA-2 level:  Specialized experience at this level includes: Experience evaluating or analyzing program operations, performing administrative and technical support for an organization, (such as, making travel arrangements, preparing conferences), reviewing technical manuscripts/publications to ensure they adhere to regulatory procedures or requirements, assisting with the revision and composition of office policies and procedures. 

NOTE: Your resume must document specialized experience and support your responses to the vacancy questions.


Applicants must meet all qualification requirements by the closing date of this announcement.


We will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position.  If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/ No, Multiple Choice questions) and place you in one of three pre-defined categories.  These categories are "gold," "silver," and "bronze."  However, your resume and/or optional cover letter must support your responses to the self-assessment questions, or your score may be lowered. Candidates placed in the "gold" category will be identified for referral to the hiring manager and may be invited for an interview.


How you will be evaluated for preference eligibility: Within each category, those entitled to veterans' preference will be listed at the top of the pre-defined category for which they are placed.  Preference eligibles with a service-connected disability of 10% or more will be listed at the top of the highest quality category (gold) depending on the position and grade level of the job. 


The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:

  • Skill in evaluating program operations to identify organizational inefficiencies.
  • Ability to review and provide feedback on ways to improve existing policies an procedures.
  • Ability to prepare travel vouchers and authorizations in accordance to travel policies and procedures.
  • Knowledge of administrative processes to provide organizational support and guidance to office staff.
  • Skill in reviewing scientific publications to ensure they meet specified standards for publishing.



To preview questions please click here.


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NOAA offers a comprehensive benefits package. Explore the benefits offered to most Federal employees at


More than one selection may be made from this announcement.


ICTAP candidates will be eligible if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100.  Information about ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at:


ICTAP applicants MUST submit the following documents:


1. A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, certification from the National Guard Bureau of Military Department that you are eligible for disability retirement.

2. A copy of your SF-50 "Notification of Personnel Action", documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc.;

3. A copy of your last performance appraisal including your rating; and

4. Any documentation from your agency that shows your current promotion potential.

The following links provide information on how you may be eligible for various hiring authorities:

* - VRA

* - VEOA

* -30% or more disabled veteran



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Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.


To apply on-line, you must complete and submit an application by accessing the USAJOBS website at  To begin, click the Apply Online button near the bottom of this screen and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents.


To return to your saved application, log in to your USAJOBS account at and click on "Application Status."  Click on the position title, and then select Apply Online to continue.


If you have problems completing your on-line application, including problems submitting your supporting documents, please contact the Help Desk by e-mail at or phone at 866.656.6831.  The help desk is available Monday-Friday, 7:00 a.m. to 7:00 p.m. ET.


For instructions on submitting your application in another format please contact the HR Personnel listed in this announcement.


A complete application consists of the following:


* Resume showing relevant experience; cover letter optional.  Your resume must indicate your citizenship and if you are registered for Selective Service if you are a male born after 12/31/59.  Your resume should also list your educational and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week.  For work in the Federal service, please include the grade level for the position(s).  Your resume may be used to validate your responses to the assessment tool(s). 

* Veterans' Preference documentation. Please indicate on your resume the type of veterans' preference you are claiming and provide the appropriate supporting documentation (DD-214 stating disposition of discharge or character of service, VA letter, SF-15, etc.) to validate your claim. For more information regarding eligibility requirements, please go to:

*  Interagency Career Transition Assistance Plan (ICTAP) documentation,  if applicable (see other information).

* Education.  If this position requires proof of higher education, you must submit an unofficial transcript or a list of courses that includes the following information:  name of accredited institution, grades earned, completion dates, and quarter and semester hours earned.  Education completed in foreign colleges or universities may be used to meet the requirements.  Please refer to for more information.


You are not required to submit official documents at this time; copies are sufficient.


Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities.  Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree.  A listing of these accredited organizations can be found on the Department of Education's website -  You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation by the closing date of the announcement will result in lost consideration.


Marci Troyer
Phone: 816-426-3044
Fax: 000-000-0000
Agency Information:
WFMO/Kansas City Staffing Division
601 E. 12th Street
Kansas City, MO
Fax: 000-000-0000


You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable.  You can check the status of your application by accessing the USAJOBS website at and clicking on "Track Your Online Application." The four points of notification are:


1. Application Received or Application Incomplete;

2. Minimum Qualification Requirement Met or Minimum Qualification Requirement Not Met;

3. Eligible (Application Referred to the Selecting Official) or Eligible (Application Not referred to the Selecting Official); and

4. Selected or Not Selected.


By submitting your application, you are certifying the accuracy of the information contained in your application.  If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed.  After making a tentative job offer, we will conduct a suitability/security background investigation.


You will be required to submit official documentation prior to appointment.  The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.).


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