Skip to main content Skip to footer site map
This Position Is No Longer Available


Job Title:  Secretary (OA)
Department:  Department Of Agriculture
Agency:  Agriculture, Office of the Chief Financial Officer
Job Announcement Number:  NFCR-13-098-ALB

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
SALARY RANGE:
$38,790.00 to $50,431.00 / Per Year
OPEN PERIOD:
Thursday, February 14, 2013 to Thursday, February 21, 2013
SERIES & GRADE:
GS-0318-07
POSITION INFORMATION:
Full Time - Permanent
PROMOTION POTENTIAL:
7
DUTY LOCATIONS:
1 vacancy in the following location:
New Orleans, LA United StatesView Map
WHO MAY APPLY:
United States Citizens

JOB SUMMARY:

 

The mission of the National Finance Center: To design, develop, implement and operate, cost-effective, financial, administrative, and management information system and services supporting the missions of the USDA and its customers.

This position is located in the Office of Chief Financial Officer, National Finance Center (OCFO/NFC),

This vacancy may be used to fill additional similar positions within OCFO/NFC.

 

THIS ANNOUNCEMENT HAS BEEN MODIFIED TO REFLECT A NEW CLOSING DATE OF 2/21/2013.

KEY REQUIREMENTS

  • U.S. Citizenship or Naturalized U.S. Citizen
  • Background and/or Security Investigation required
  • Resume' and supporting documents (See How to Apply)
  • Travel relocation and expenses will NOT be paid

DUTIES:

Back to top

This position serves as the Secretary to the Human Resources Management Staff Chief within the Office of the Chief Financial Officer, New Orleans, Louisiana. 

 

As a Secretary (OA), you will be responsible for the following:

  • Receive visitors and telephone calls and determine the nature of call or business of visitors.
  • Answer substantive questions which do not require extensive research or technical knowledge.
  • Tactfully refer other calls based on good knowledge of the programs under the supervisor's direction.
  • Serve as liaison between the supervisor, organization employees and personnel in cooperating organizations by providing accurate and timely advice on procedures, reporting requirements and other matters necessary to implement policies, directives or the supervisor's instructions.
  • Control supervisor's appointment calendar and remind of scheduled meetings, conference, telephone calls, reports or letters.
  • Use initiative, discretion and judgment in establishing priorities, making changes, refusing appointments or accepting or declining invitations to meetings.
  • Screen incoming correspondence of both a general or specific nature and action documents. 
  • Refer highly technical matters to supervisor on basis of urgency or precedent nature.
  • Make all necessary travel arrangements for supervisor, including arranging schedule of visits, prepare travel authorizations, vouchers and other associated documents.


QUALIFICATIONS REQUIRED:

Back to top

Specialized Experience: One year (12 months) of specialized experience equivalent to the GS-06 grade level in the federal government performing clerical and administrative duties such as responding to verbal and written inquiries; maintaining supervisor's appointment schedule; arranging travel and authorizations; initiating purchase orders for supplies and other office materials; preparing a variety of administrative, budget, and audit reports; organizing and maintaining files and records; preparing and reviewing written documents using knowledge of grammar, spelling, and punctuation; setting priorities and multitasking. (This must be demonstrated in your resume).

 

 


There is no education equivalent for this grade and position unless graduate education is directly related to the work of this position.

Candidates must meet qualification requirements within 30 days of the closing date of the announcement. All candidates' eligibility must remain active to receive further consideration throughout the employment process. Qualification standards are found in the Operating Manual of Qualifications Standards for General Schedule Positions which is published by the Office of Personnel Management. You may review these operating manuals in their entirety at http://www.opm.gov/qualifications/standards/indexes/num-ndx.asp and all Federal personnel offices.

HOW YOU WILL BE EVALUATED:

Category Rating: Once the application process is complete, a review of resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you meet minimum qualifications and your application demonstrates you possess the particular competencies for this position. Eligible candidates will then be placed for selection consideration into 1 of the 3 categories as described below:

1.     Best-Qualified Category.   Meets the minimum qualification requirements and demonstrates experience as an expert in the field or recognized as a senior specialist, team lead, etc.

2.     Well-Qualified Category.   Meets the minimum qualification requirements and demonstrates full-performance level experience based on responses to occupational questionnaire.

3.     Qualified Category.   Meets the minimum qualifications and demonstrates minimum experience and/or training only based on responses to occupational questionnaire.

The category assignment is a measure of the degree in which your background matches the competencies required for this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating may be adjusted and/or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

You will be rated on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) as part of the assessment questionnaire for this position.  You are NOT required to respond to these separately.

 

Knowledge of Federal regulations and/or procedures governing travel, training, personnel, time and attendance etc. 
Knowledge of grammar, spelling, punctuation, capitalization, style and required formats in order to prepare, review and edit written materials.

Knowledge of complex office filing systems and various references, handbooks and procedures including the General Accounting Office Records Control Schedule, publications and manuals in order to classify, search for and dispose of materials.  
Ability to communicate verbally and in writing with a variety of people from different backgrounds and different levels of understanding.

 


BENEFITS:

Back to top

This link provides an overview of the benefits currently offered to Federal employees. http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits


OTHER INFORMATION:

CTAP/ICTAP: Career Transition Assistance Program/Interagency Career Transition Assistance Program.  To be eligible to exercise selection priority for this vacancy, displaced Federal employees must be rated at least Well-Qualified, based upon the rating criteria for this position. Submit copy of RIF separation notice and/or SF-50 that documents the RIF separation action. For information on how to apply as an CTAP/ICTAP eligible see: http://www.opm.gov/rif/employee_guides/career_transition.asp#intro

Selective Service:   If you are a male applicant born after December 31, 1959 , you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/ .

Veterans' Preference: If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your résumé. Your veterans' preference entitlement will be verified by the employing agency.

For 5-point veterans' preference, please provide your DD-214 Member-4 copy(Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., copy of military orders, campaign documents as: or expeditionary award citation, etc.) that proves your military service was performed under honorable conditions.

For 10-point veterans' preference, please submit a Standard Form (SF) 15 , Application for 10-Point Veteran Preference and the required documentation listed on the back of the SF-15 form.

Assessed applicants will be placed in the appropriate quality category and ranked according to veterans' preference eligibility and non-preference eligibility. Within each category, all qualified preference eligibles are placed ahead of non-preference eligibles. Preference eligibles do not receive additional points under category rating procedures.  For positions other than professional and scientific at the GS-09 level or higher, qualified CPS and CP preference eligibles are placed at the top of the highest quality category.  For professional and scientific positions at the GS-9 level or higher, qualified CPS and CP preference eligibles are placed at the top of the appropriate quality category for which rated.

Survey: In order to determine if the recruitment efforts of the Office of the Chief Financial Officer are reaching the broadest possible spectrum of America's population, we request that you complete the Demographic Information on Applicants form available at the following link, http://www.nga.gov/pdf/app_bg_survey.pdf , and then print and submit the form along with their application. Submission of this form is entirely voluntary and your replies on it are highly confidential.   Your completion of the form will not impact your chances of selection but will; instead, assist us in improving our recruitment efforts in the future.

Some positions within this series may require the selectee to obtain/maintain a high-level background investigation and/or security clearance. Failure to obtain/maintain the appropriate background investigation and/or security clearance may serve as the basis for termination of employment.

This position may be eligible for Alternate Work Schedule, Flexible Work Schedule and/or Telework assignments.


HOW TO APPLY:

Back to top
To apply for this position, you must provide a complete Application Package by 11:59 PM (EST) on Thursday, February 21, 2013, which includes the documents listed below in Required Documents:

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID840278). Fax your documents to 1-478-757-3144.

Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position.

If you cannot apply online: 

 

1.     Click the following link to view and print the occupational questionnaire       View Occupational Questionnaire     and

2.     Print this 1203FX form to provide your response to the occupational questionnaire http://www.opm.gov./forms/pdf_fill/OPM1203fx.pdf and

3.     Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission. As an applicant, you are responsible for ensuring all faxed documents are transmitted and received in the system.

 


REQUIRED DOCUMENTS:

The following documents are required and must be received by Thursday, February 21, 2013:

1. Your Résumé (We encourage you to use the USAJOBS resume builder to speed the application process. Although we do not require a specific format, certain information is required to determine if you are qualified, i.e. hours worked per week for each job listed and indicate month/day/year employment began and ended).

2. A complete Occupational Assessment Questionnaire

3. Other supporting documents: (See below)

Other Supporting Documents:

The following supporting documents are ONLY required if applicable to your personal qualifications or status in how you wish to be considered for this vacancy announcement. These documents must be submitted as part of the complete application package.

3a. Veterans Preference Documentation: Member 4 Copy DD-214, SF-15 and VA Letter, if applicable (Further explained under Other Information).

3b. CTAP/ICTAP Documentation: RIF separation notice and/or SF-50 Form that documents the RIF separation action.

3c. College transcript(s), if qualifying based on education. Copies of transcripts may be submitted with application; however, upon selection official transcripts will be required.

All candidates interested in consideration must submit the appropriate legible forms as required by the type of consideration for which eligible. Failure to submit required forms will ultimately result in elimination from consideration.

WARNING: All submitted documents (application/resume, college transcripts, etc.) must support each other. Any exaggeration or misrepresentation of your experience or education, or attempt to conceal information, is cause for not hiring you, removing you from a Federal position, or barring you from Federal employment in the future. Prior to appointment or promotion, you will be asked to complete a Declaration for Federal Employment (OF-306) to determine your suitability for Federal employment. You will also be asked to sign and certify the accuracy of all the information in your application.

AGENCY CONTACT INFO:

ANDRA L. BUSBY
Phone: (504)426-0272
Email: ANDRA.BUSBY@USDA.GOV
Agency Information:
USDA OCFO National Finance Center
Attn HRMS/CCRO
13800 Old Gentilly Road
New Orleans, LA
70129
USA

WHAT TO EXPECT NEXT:

After all application packages have been received, we will review your resume and transcript(s) to ensure you meet the basic qualification requirements.  We will evaluate each applicant who meets the basic qualifications on the information provided in the Occupational/Assessment Questionnaire

and may interview the best-qualified applicants. After making a tentative job offer, we will conduct a suitability and/or security background investigation. A final job offer for this position is typically made within 40 days after the deadline for applications.


Back to top
EEO Policy Statement | Reasonable Accommodation Policy Statement | Veterans Information | Legal and Regulatory Guidance