This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Contract Specialist

Department:Department Of Homeland Security

Agency:National Protection and Programs Directorate

Job Announcement Number:FS-837543-AY13

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$47,448.00 to $106,369.00 / Per Year

OPEN PERIOD:

Monday, March 04, 2013 to Tuesday, March 19, 2013

SERIES & GRADE:

GS-1102-09/13

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

13

DUTY LOCATIONS:

Few vacancies in the following location(s):
Federal Way, WA United StatesView Map
Philadelphia, PA United StatesView Map

WHO MAY APPLY:

US Citizens and Status Candidates

JOB SUMMARY:

Secure the Homeland
Proud to Protect

Are you interested in a job where your primary purpose will be to perform contracts specialist work related to the acquisition of goods and services to support programs and operations of the Federal Protective Service?  Then consider joining the Office of Federal Protective Service (FPS), National Protection and Programs Directorate (NPPD), Department of Homeland Security (DHS).

 

Come work with the best to prevent and deter terrorist attacks, protect against and respond to potential threats, ensure safe and secure borders, welcome immigrants and visitors, and promote the free-flow of commerce.  This mission of the U. S. Department of Homeland Security (DHS) is carried out every day by the dedicated men and women who answer the noble calling of public service with courage and enthusiasm.  With a diverse and critical mission, we lead the unified national effort to secure America.  In today's interconnected world, our country's security challenges are constantly evolving.  To meet these challenges, DHS fosters a culture that values and promotes diversity, teamwork, flexibility, and innovation.

In Headquarters, we coordinate, plan, and guide the Department's work across all DHS components.  You could enjoy a career that includes research, administration and management, legal work, budget and finance, cyber security, infrastructure protection and intelligence analysis.  Our services touch every U.S. citizen, and our goal is to secure our country across land and sea.  Come join the team who is "Proud to Protect".  

APPLICATIONS WILL BE ACCEPTED FROM: All U.S. Citizens and Status Candidates.

More than one selection may be made from this announcement should the need arise.

KEY REQUIREMENTS

  • U. S. Citizenship is required.
  • Must be able to obtain and maintain a suitability security clearance.
  • Relocation Expenses WILL NOT be paid.
  • Overnight travel of 1-5 nights per month may be required.
  • A financial interest statement is required.

DUTIES:

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At the GS-9, 11, and 12 levels, you will perform duties under closer supervision and of less complexity.  At the full performance level GS-13, you will perform duties such as:

·   Perform contract administration functions, such as verifying evidence of contractor’s progress, negotiating modifications, issuing termination notices, reviewing contract claims, and conducting contract closeouts.

·   Ensure all actions have been taken to safeguard the interests of the FPS in its contractual relationships.  Create and maintain all required contractual documentation.

·   Conduct briefings for unsuccessful contract offers and prepare documentation in the event of a protest.  Prepare protest and termination case documents.  Prepare a variety of written correspondence to transmit information.

·   Provide guidance on Department procurements and contract administration to lower-graded specialists, program offices, field offices, and user functions.

·   Serve as a primary contact and consultant regarding a variety of extensive acquisition functions that encompass the planning, execution, administration, and termination of complex and sensitive contracts through the use of formal advertising or negotiation procedures, the evaluation of contract price proposals, and the administration, termination and close-out of contracts.


QUALIFICATIONS REQUIRED:

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BASIC QUALIFICATION REQUIREMENTS FOR THE GS-1102-9/11/12:

To qualify for this series for grades 9, 11, and 12, you must have completed one of the following:

A.  A 4-year course of study leading to a bachelor's degree with a major in any field. (Submit transcript). OR

B.  At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.  (Submit transcript). OR

C. Have been employed in a GS-1102 position at the GS-05 through GS-12 level since January 1, 2000.

 

In addition to the Basic Requirements above, you must also meet the additional minimum qualifications for a grade level:

To qualify at the grade GS-09, you must have one of the following:

A. EXPERIENCE: You must have at least one full year of specialized experience comparable in scope and responsibility to the GS-07 level in the Federal service (obtained in either the public or private sectors).  This experience must include activities such as 1) procuring supplies or services through formal advertising; 2) evaluating contracting bids or proposals; 3) and monitoring contractor progress. OR

B.  EDUCATION: Have at least 2 full academic years of progressively higher level graduate education leading to a master's degree or equivalent graduate degree with coursework in one or a combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management; or LL.B, or J.D. OR

C. COMBINATION: An equivalent combination of such education and experience.  NOTE:  To calculate your percentage of qualifying experience, divide your total number of months of qualifying experience by 12. (Only graduate education in excess of the first full year may be used in this calculation). To calculate your percentage of graduate education, first determine the total number of graduate hours that exceed 18 semester hours (or your school's definition of one year of graduate study), then divide the total number of your excess graduate semester hours by 18 (or your school's definition of one year of graduate study). Now, add the two percentages together. The sum of the percentages must equal at least 100%.

 

To qualify at the grade GS-11, you must have one of the following:

A. EXPERIENCE: You must have at least one full year of specialized experience comparable in scope and responsibility to the GS-09 level in the Federal service (obtained in either the public or private sectors).  This experience must include activities such as 1): initiating and awarding contracts for supplies, services, or construction; 2) developing procurement plans; 3) analyzing bids or proposals for compliance with advertised specifications; 4) writing requests for proposals or invitations for bids; and 5) monitoring contract administration until final delivery.  OR

B.  EDUCATION: At least 3 full academic years of progressively higher level graduate education coursework in one or a combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management; or PhD or equivalent doctoral degree. OR

C.  COMBINATION: An equivalent combination of such education and experience.  NOTE:  To calculate your percentage of qualifying experience, divide your total number of months of qualifying experience by 12. (Only graduate education in excess of the second full year may be used in this calculation). To calculate your percentage of graduate education, first determine the total number of graduate hours that exceed 36 semester hours (or your school's definition of two year of graduate study), then divide the total number of your excess graduate semester hours by 18 (or your school's definition of one year of graduate study). Now, add the two percentages together. The sum of the percentages must equal at least 100%.

 

To qualify at the grade GS-12, you must have at least one full year of specialized experience comparable in scope and responsibility to the GS-11 level in the Federal service (obtained in either the public or private sectors).  This experience must include activities such as 1) receiving and evaluating proposals in conjunction with price/cost analysts or other technical personnel; 2) conducting pre-award conferences; 3) monitoring contractor performance in relation to the completion schedule; and 4) issuing change orders after negotiating settlements for such changes or terminating contracts.

 

BASIC QUALIFICATION REQUIREMENTS FOR THE GS-1102-13:

To qualify at the grade GS-13, you must have successfully completed a full 4-year course of study leading to a bachelor's degree that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management,

AND

You must have completed all mandatory training prescribed by the head of the agency for progression to GS-13 level contracting positions, including at least 4 years of experience in contracting or related positions.

 

 

 

In addition to the Basic Requirements above, you must also meet the additional minimum qualifications for the GS-13 grade level:

 

Have at least one full year of specialized experience comparable in scope and responsibility to the GS-12 level in the Federal service (obtained in either the public or private sectors).  This experience must include activities such as: 1) conducting pre-award and post-award functions including price/cost analysis, negotiation, and administration to procure supplies or services with specialized requirements for complex equipment, services, or construction; 2) deciding on the method of contracting, milestones, and procurement plan; 3) preparing solicitation documents such as cost accounting standards, testing procedures, cost escalation factors, firm-fixed price, fixed-price-incentive, cost-plus-award-fee or cost data requirements: 4) preparing and conducting pre-proposals conferences or pre-solicitation site visits; and 5) monitoring contract performance and negotiating contract modifications.

 

Exceptions to the Qualification Requirements for the GS-1102-13:

All Federal employees in GS-1102 positions who have continuously encumbered GS-1102 positions are considered to have met the "new" standard for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at Grade 13 will be considered to have met the standard for other GS-1102 positions at their same grade, including positions at other agencies. To qualify for promotion to a higher grade, the basic and specialized experience requirements must be met.


For any college courses, graduate work, research, thesis or other non-descript courses listed on your transcript (such as "Independent Research"), please indicate through your resume or attachment memorandum from an academic professor how each course fulfills the specific education requirement, i.e., state number of semester hours credited, topic of study, grade earned.

NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement).  Applicants can verify accreditation at the following website: http://ope.ed.gov/accreditation/search.aspx.  All education claimed by applicants will be verified by the appointing agency accordingly.

Special Instructions For Foreign Education:  If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.  For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Time-in-Grade Requirements: Current Federal employees must have served 52 weeks at the next lower grade in the Federal service.  All qualifications and time-in-grade requirements must be met by the closing date of this announcement.

New employees must serve a one year probationary period.

 

Drug Test: Must submit to a drug test and receive a negative drug test result before you can be appointed into this position.  After appointment, you may be subject to random testing for illegal drug use.

 

Essential Personnel: This position may be designated as essential personnel.  Essential personnel must be able to serve during continuity of operations events without regard to declarations of liberal leave or government closures due to weather, protests, and actions of terrorism or lack of funding.  Failure to report for or remain in his position may result in disciplinary or adverse action in accordance with an applicable laws, rules, and regulations. 

 

HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position.  Please follow all instructions carefully.  Errors or omissions may affect your eligibility.  Qualified candidates will be assigned to a quality category.   The categories are defined as follows:

Best Qualified – Demonstrates better overall or key knowledge, skills, or abilities for a specific position.

Well Qualified – Possesses the knowledge, skills, and abilities which clearly exceed the minimum qualification requirements for the position, but does not necessarily meet the definition of best qualified.

Qualified – Meets the minimum qualifications standards, including any selective placement factors, for a specific position.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

 

    ·   Knowledge of contracting principles, techniques, methods, and procedures

    ·   Knowledge of contract administration concepts, principles and practices

    ·   Ability to utilize cost/price analysis techniques

    ·   Ability to develop contractual terms and conditions

    ·   Skill in planning, developing, and implement contracts

    ·   Skill in developing briefing materials, reports, and presentations

    Application of Veterans' Preference:   Category rating and selection procedures place those with veteran's preference above non-preference eligible within each category.  Veterans who meet the eligibility and qualification requirements and who have a compensable service-connected disability of at least 10 percent are listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher.


BENEFITS:

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The Federal Government offers a comprehensive benefits package.   Explore the major benefits offered to most Federal employees at

http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.



OTHER INFORMATION:

Promotion Potential: This position has promotion potential to GS- 13.

Background Investigation:

This position is a non-sensitive position and the tentative selectee must undergo and successfully complete a background investigation for a Suitability clearance as a condition of placement/retention in this position.

Other Information:  

This position has been designated as a bargaining unit representation under the national security provision of 5 USC Section 7112(B)(6).

All employees are required to participate in Direct Deposit/ Electronic Funds Transfer for salary payments.

Males born after 12-31-1959 must be registered or exempt from Selective Service (see http://www.sss.gov/).

 

HOW TO CLAIM VETERANS PREFERENCE (FedsHireVets.gov):

If you are a Discharged, Non-Disabled Veteran, you must submit a copy of your DD-214 showing character of discharge (Member 4 copy), or other Documentation of Service and Separation under Honorable Conditions, as listed on the  SF15 . If you don't have your DD-214, you may request it after discharge from the National Archives at  www.archives.gov/veterans.

If you are a veteran within 120 days of dischargeyou must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active duty service, 5) any campaign or expeditionary medals received, 6) dated within 120 days of your separation.

If you are a Disabled Veteran, Purple Heart Recipient, or Mother or Spouse of a Disabled or Deceased Veteranyou must submit all additional proof required by the  SF15 , and if applicable, a completed  SF15. If you don't have your Department of Veterans Affairs letter establishing proof of disability, you may request it at  http://www.ebenefits.va.gov/ or call 1-800-827-1000.

 



HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package which includes:

  1. Your Résumé and other supporting documents specified in the Required Documents section below.
  2. A complete Assessment Questionnaire 

A complete Application Package must be received by 11:59 PM, Eastern Time, on the closing date of Tuesday, March 19, 2013.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the assessment questionnaire.  Please ensure you click the Submit My Answers button at the end of the process.

Note: To return to a previously Saved or Incomplete application you may use the following link: https://applicationmanager.gov/.

To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID FS837543.  Fax your documents to 1-478-757-3144.

If you cannot apply online:

  1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, and
  2. Print this 1203FX form to provide your response to the assessment questionnaire

    http://www.opm.gov./forms/pdf_fill/OPM1203fx.pdf and

  3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.



REQUIRED DOCUMENTS:

The following documents are required and must be received by the closing date of this announcement:

1.          Your Résumé

2.          A complete Assessment Questionnaire

3.          Other supporting documents

         -      Veterans Preference Documentation, if applicable

-      College transcript(s), if qualifying based on education

-      SF-50, Notification of Personnel Action (if applying as a status candidate with current or former Federal service)

Current or former Federal employees MUST submit a copy of their SF-50 Form which shows competitive service appointment, tenure group, grade, and salary.   If you are applying for a higher grade, please provide the SF-50 Form which shows the length of time you have been in your current/highest grade (examples of appropriate SF50s include promotions, With-in Grade/Range Increases, and SF-50s over one year old).   If you have promotion potential in your current position, please provide proof.  Employees applying with an interchange agreement must provide proof of their permanent appointment.  IF YOU DO NOT SUBMIT ALL OF THE REQUIRED DOCUMENTATION, YOU WILL NOT RECEIVE CONSIDERATION AS A STATUS CANDIDATE.

If you are a displaced Federal employee within in the local commute area of this announcement, you must include ALL the following documents to receive ICTAP consideration for this vacancy:

1.     Proof you are a displaced Federal employee under 5 CFR 330.702 . (e.g., one of the following:  RIF Separation Notice;  Notice of Proposed Removal for Declining a Transfer of Function; Agency certification of inability to place after  termination of work-related disability compensation; OPM Notice of Termination of Disability Annuity; or certification of a Military Reserve Technician or National Guard Technician special disability retirement annuity.) 

2.   SF-50s (Notification of Personnel Action) sufficient to show all of the following : 1) that you held career/career-conditional competitive status in your position of record; 2) the promotional potential of your position of record; and 3) the duty location of your position of record. (NOTE: You may need to submit more than one SF-50.)  

3. Most Recent Performance Appraisal (This requirement does not apply if you qualify for ICTAP due to injury compensation or disability annuity).

 

Interagency/Career Transition Assistance Plan (I/CTAP):  To exercise selection priority for this vacancy, displaced or surplus Federal employees must be rated well-qualified or above (or rated at 85 or above under merit promotion procedures) on the rating criteria for this position. For information on how to apply as a CTAP or an ICTAP eligible see www.opm.gov/rif/employee_guides/career_transition.asp

AGENCY CONTACT INFO:

Alvina Yan
Phone: (415)281-7072
Email: ALVINA.YAN@OPM.GOV
Agency Information:
USOPM San Francisco Services Branch
San Francisco Federal Building
90 Seventh Street Suite 13-300
San Francisco, CA
94103

WHAT TO EXPECT NEXT:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful.  Based upon your score, you may be referred to the hiring official.  If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview.

You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).


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Job Announcement Number:

FS-837543-AY13

Control Number:

337480400