This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Staff Assistant

Department:Department Of Labor

Agency:Veterans Employment and Training Services

Job Announcement Number:DE-13-HRC-VETS-138

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$51,630.00 to $81,204.00 / Per Year

OPEN PERIOD:

Thursday, February 07, 2013 to Friday, February 22, 2013

SERIES & GRADE:

GS-0301-09/11

POSITION INFORMATION:

Fiull-Time - Permanent

PROMOTION POTENTIAL:

11

DUTY LOCATIONS:

Few vacancies in the following location:
Washington DC Metro Area, DC, US

WHO MAY APPLY:

U.S. Citizens; ICTAP and CTAP eligibles in the local commuting area. Also being advertised as job #MS-13-HRC-VETS-138 for status & "Veterans Employment Opportunity Act (VEOA)" eligible applicants and the following non-competitive authorities: Veterans' Recruitment Act (VRA) up to grade 11; Veterans 30% or more compensable; persons w/disabilities; present/former Peace Corps personnel and former Peace Corps volunteers.  To be considered for each, apply to BOTH jobs.

JOB SUMMARY:

Opportunities are Open! Begin a challenging career with the U.S. Department of Labor (DOL), and you will help shape the workforce of tomorrow. DOL offers rewarding opportunities to contribute to a noble mission; to serve and protect American workers, prepare them for new and better jobs, and to ensure the safety and fairness of American workplaces.

The Department of Labor (DOL) fosters and promotes the welfare of job seekers, wage earners and retirees of the United States. The Assistant Secretary for Veterans Employment and Training ( OASVET) serves as the principal advisor to the Secretatry of Labor on veterans' employment and training functions and issues, and formulates and implements all Departmental policies and programs designed to provide such veterans' employment and training services; protect and advance reemployment rights of the veterans and members of the Armed Forces; ensure proper veterans employment emphasis under Federal contracts; assist veterans in obtaining their right to preference in employment from Federal agencies; operate an effective transition assistance program for active duty service members; and ensure that veterans receive their legislatively mandated rights and benefits in all other Departmental employment, unemployment and training programs.

This position has promotion potential to the GS-11.

This position is outside the bargaining unit.

No Relocation expenses will be paid.

KEY REQUIREMENTS

  • Requires a probationary period if the requirement has not been met.
  • Must be at least 16 years of age.
  • U.S. Citizenship.
  • Appointment to this position may require a background investigation.
  • Supplemental documents must be submitted by closing date of vacancy.
  • This Vacancy is being extended to 2/22/2013 due to an administrative error.

DUTIES:

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At the full performance:

The incumbent performs a full range of administrative duties for the Assistant Secretary, Deputy Assistant Secretaries, and Chief of Staff, such as scheduling appointments and meetings, screening calls and visitors, arranging travel and answering inquiries based on knowledge of Departmental/VETS policy and guidance relative to program goals.

Receives, reviews and tracks all incoming paper and electronic communications and any other official documents (e.g., mail of a political nature, daily labor reports, etc.) addressed to the Assistant Secretary and disseminates to appropriate Office Director for production of a draft response for the Assistant Secretary.  In this regard, the incumbent is responsible for logging and managing all communications using the Secretary’s Information Management System (SIMS).

The incumbent also assists the VETS executive staff in managing live and virtual meetings through the VETS conference room.  This includes transmitting briefing materials and other relevant information to the executive staff in a timely fashion and coordinating the usage of audio/video tools necessary for executive staff meetings.  The incumbent organizes meetings and events on behalf of Assistant Secretary, Deputy Assistant Secretaries, and Chief of Staff, which may involve conducting preliminary research, preparing agendas, notifying participants, selecting event sites and confirming logistical arrangements for conferences and interagency clearances.

This work requires the incumbent to maintain awareness of VETS priorities, policies, correspondence, and other materials related to day-to-day program activities.  The incumbent works with complex, controversial issues and events; and in consultation with the Assistant Secretary must exercise initiative in the Assistant Secretary's absence.  This includes assisting Office Directors with projects as assigned, maintaining and updating database information and files, and receiving specific assignments to monitor special projects pertaining to sensitive subject matters of a confidential and/or political nature. Represents the Assistant Secretary and VETS with the Executive Secretariat of the Office of the Secretary.  Reviews all documents prepared for the Assistant Secretary, Deputy Assistant Secretaries, or Chief of Staff for proper form, grammar, consistency, and appropriate attachments for conformance to established Federal/Departmental procedures.  Many assignments are vitally important to the Assistant Secretary and require the personal consideration of the Assistant Secretary, which warrants confidentiality of the highest nature.  The incumbent may also be tasked to work on unique projects assigned by the Assistant Secretary, Deputy Assistant Secretaries, and Chief of Staff.  

The incumbent performs other duties as assigned, such as tracking and reporting on the administrative process involving day-to-day operations and the effectiveness and efficiency with which VETS carries out its assigned functions; serving as a resource and providing support to supervisory staff and other agencies as determined by the Assistant Secretary; and assisting with requesting personnel actions.


QUALIFICATIONS REQUIRED:

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The Group Coverage Qualifications Standards for General Schedule Positions. Individual Occpational Requirements for GS-301 Administrative Analysis Grade Evaluation Guide published by the United States Office of Personnel Operating Manual. Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, in the Federal Service.

AT THE GS-9

Applicants must have 52 weeks of specialized experience equivalent to at least the GS-7 in the Federal Service.  Specialized experience is experience which has equipped you with the necessary knowledge, skills and abilities to successfully perform the duties of the position, and that is in or related to the position for which you are applying.  Specifically, specialized experience is experience performing administrative duties such as reviewing written documents for grammar and spelling; screening incoming calls/visitors; coordinating travel arrangements; managing a such as scheduling appointments and meetings, screening calls and visitors, arranging travel and answering inquiries based on knowledge of Departmental /program policy and guidance relative to program goals.

AT THE GS-11 

Applicants must have 52 weeks of specialized experience equivalent to at least the GS-9 in the Federal Service.  Specialized experience is experience which has equipped you with the necessary knowledge, skills and abilities to successfully perform the duties of the position, and that is in or related to the position for which you are applying.  Specifically, specialized experience is experience performing administrative duties for a high ranking official or cabinet member performing duties of a confidential nature but not limited to reviewing written documents for grammar and spelling; screening incoming calls/visitors; coordinating travel arrangements; managing a supervisor's calendar; preparing detailed documents and forms for reimbursements or budgetary tracking, and maintaining an office system. All duties must be supported in your resume.


No educational requirement is required for this position. College Transcript and Evaluation of Foreign Education - Transcripts (in English) must be submitted if (a) a degree is required for the position, and/or (b) education is used as the basis for qualifying for this position.  The Department of Labor does not recognize academic degrees from schools that are not accredited by an accrediting institution recognized by the Department of Education.  Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service. If courses were taken at both the undergraduate and graduate levels, or from several different colleges or universities, you must submit all the necessary transcripts. If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position.  Click Evaluation of Foreign Education for more information.

Applicants must meet all legal and regulatory requirements.  Reference the "Required Documents" section for additional requirements.

HOW YOU WILL BE EVALUATED:

If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.

Categories
Category A  Best Qualified - Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity.

Category B  Well Qualified - Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position.

Category C  Qualified- Meets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies (click Evaluation Tools for information):

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:

1. Program Operations- reviews and evaluate programmatic processes for efficiency and make recommendations accordingly.

2. Oral and Written Communications-Write and present article review, important papers, reports summaries and briefs Assistant Secretary on such summaries.

3. Analysis -Review and evaluate administrative procedures, policies and systems.

The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview).  The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings.  Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions.  If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.  Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.)

INFORMATION FOR ICTAP ELIGIBLES ONLY: If you are eligible for special priority selection under ICTAP, you must be well-qualified for the position to receive consideration.  ICTAP eligibles who are placed into Category B or higher will be considered "well-qualified".

Click Application of Veterans Preference for Category Rating Jobs for more information.


To preview questions please click here.


BENEFITS:

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The Department of Labor (DOL) offers a great benefit package to eligible employees.  The benefit package includes but is not limited to health benefits, supplemental dental and vision plans, flexible spending accounts, 13 days paid sick leave per year, vacation leave and 10 paid holidays per year.  We offer a variety of employee benefit options, a family-friendly work environment, a child care subsidy program, transit subsidy program, career assistance program, health services and fitness programs, access to LifeCare, a resource and referral service and more.  For a comprehensive site about all federal benefits, please refer to OPM.  For specific DOL benefits information, please refer to DOL BENEFITS.

OTHER INFORMATION:

The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, age, membership in an employee organization, or other non-merit factor. Refer to these links for more information: GENERAL INFORMATION, ADDITIONAL DOCUMENTATION

HOW TO APPLY:

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Follow the 5 steps below to apply.  Your application and ALL required supplemental documents must be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to be considered.  Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered.

For more details, click How To Apply Detailed Instructions Document or How To Apply Video.  For help, refer to the Vacancy Contact in the "Questions about this job" section.  SAVE your information before the 60 MINUTE TIMEOUT!

STEP 1 - Create USAJOBS Account, including Resume and Saved Documents
Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions.  If not, the HRO may amend your responses to more accurately reflect the competency indicated by resume content.

STEP 2 - Answer Vacancy Questions (DOORS)
Click the Apply Online button, which is available when you search for a job on www.usajobs.gov, click on the title and proceed.

STEP 3 - Submit Supplemental Documents
Submit the required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy by the close date.  For details: click How to Submit Supplemental Documentation Document or Submit Supplemental Documentation Video.  Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.

STEP 4 - Review Application and click Finish  Click here to submit an updated resume after initial application.

STEP 5 - Edit Application as needed by 11:59 pm ET of Close Date


REQUIRED DOCUMENTS:

The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Follow the instructions: click How To Submit Supplemental Documentation Document or Submit Supplemental Documentation Video.  You are not required to submit a document if it does not apply to you. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.

- Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty.  To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active duty service members expecting to be honorably discharged or released within 120 days, click Active Duty)  Without this documentation, you will not receive veteran's preference.  For more information, go to: http://www.fedshirevets.gov/hire/hrp/vetguide/index.aspx

- Displaced Employee Placement Documents - Only required if requesting priority consideration under ICTAP Eligibility.

- Applicants with disabilities who wish to claim eligibility under SCHEDULE A of the excepted service (persons with severe disabilities) must submit the following documentation from a licensed medical professional or other authorized entity:
(1) proof of disability; and
(2) certification of job readiness.
For more details, please see http://www.usajobs.gov/IndividualsWithDisabilities.

- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted

- Peace Corps Document (if applicable) - Certification of satisfactory service from the Director of Peace Corps to receive consideration.

Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.

AGENCY CONTACT INFO:

Malcolm Smith
Phone: 202-693-7842
Fax: 000-000-0000
TDD: 202-693-7758
Email: Smith.Malcolm.L@dol.gov
Agency Information:
Labor, Veterans Employment and Training Service
200 Constitution Ave., NW
C-5516
Washington, DC
20210
US
Fax: 000-000-0000

WHAT TO EXPECT NEXT:

Once your complete application is received, we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome. A selection is expected to be made within 30 calendar days from the issuance date of the certificate. To check the status of your application: Click here. To sign up for Application Status Updates via email: Click Here.

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Job Announcement Number:

DE-13-HRC-VETS-138

Control Number:

337430300