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This Position Is No Longer Available

Job Title:  Secretary (Office Automation), GS-0318-07/08 (DEU-CS)
Department:  Department Of The Interior
Agency:  Bureau of Reclamation
Job Announcement Number:  BR-MP-2013-043

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$41,522.00 to $59,777.00 / Per Year
Thursday, February 07, 2013 to Wednesday, April 17, 2013
Full-time - Permanent
2 vacancies - Sacramento, CA, US  View Map

All United States Citizens and Nationals.


Reclamation is a contemporary water management agency. Reclamation is best known for Hoover Dam on the Colorado River, Grand Coulee Dam on the Columbia River, Shasta Dam on the Sacramento River, and Folsom Dam on the American River. Today we are the largest wholesaler of water in the country and the second largest producer of hydroelectric power in the western United States. Visit:

View our DVD titled "Traditions, Talent, and Teamwork" at:

Want to work for a contemporary water management agency whose mission is to assist in meeting the increasing water demands of the West while protecting the environment and the public's investment? Join the staff of the Bureau of Reclamation as a Executive Secretary.

These positions are located with the Bureau of Reclamation, Mid Pacific Region, Regional Director's Office, located in Sacramento, California. For additional information on the Sacramento area visit:

Additional vacancies may be filled from this vacancy announcement.


  • Position subject to a background investigation.
  • Requires ability to type 40 wpm.
  • Produce written products, and analyze information.


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This position is being advertised at both the GS-07 and GS-08 grade levels. Selection may be made at either grade level.

The duties of this position are developmental in nature, leading to the full performance level of GS-08. The incumbent may be non-competitively promoted to the next level of the position upon meeting all regulatory requirements; certification by the supervisor of successful performance; completion of all training requirements; and the availability of work at the next higher grade level. Note: promotion is not automatic.

Serves as an Executive Secretary to the Deputy Regional Director (DRD) or Assistant Regional Director (ARD) and serves as backup to the Regional Director's secretary.

-Initial point of contact for correspondence to be signed by the Regional Director, Deputy Regional Director, and Assistant Regional Director. Drafts routine correspondence. Reviews correspondence for compliance with guidance, grammar, relevancy, and clarity. Ensures timely response to incoming correspondence.

-Plans and schedules travel, prepares authorizations and vouchers.

-Timekeeper for DRD and ARD staff.

-Assembles, analyzes and tabulates a variety of requested data and material. Keeps Action Status Tracker updated weekly.

-Maintains subject matter files and records that relate to work performed directly for the Directorate or associated with the overall work performed with the Regional Director's Office.

-Prioritizes and schedules activities for the DRD and ARD, ensuring appropriate representation of internal staff, Federal, state, and public officials are present.

-Schedules a multitude of meetings weekly to include establishing the date, time, and duration, selecting and reserving the location, and coordination with and notification of attendees and their staff. Initiates agendas and ensure proper supporting materials.


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Selective Placement Factor: Applicants must possess typing skill of at least 40 words per minute. Certification may be a certificate of proficiency dated within the past 3 years or self-certification by stating current speed on your application for employment/resume.

In addition to meeting the Selective Placement Factor, applicants must have one year of specialized experience as defined below:

GS-07: One year of specialized experience equivalent in difficulty and complexity to at least the GS-06 level in the Federal service.

GS-08: One year of specialized experience equivalent in difficulty and complexity to at least the GS-07 level in the Federal service.

Definition of Specialized Experience: To meet specialized experience, your resume must describe experience that demonstrates the particular knowledge, skills, and abilities as follows:

Examples of specialized experience include experience serving as a secretary or principal office assistant coordinating appointments, schedules, and travel, and maintaining calendars; reviewing correspondence for appropriate guidelines, proper grammar and punctuation; composing and preparing correspondence or other documents in final form. In addition, must have experience using computers and software applications such as Word or Excel. These examples are not all inclusive.

Applicants must meet all qualification, and as applicable, selective factor requirements, by the closing date of this announcement.


Human Resources (HR) will review resumes and transcript(s) to ensure applicants meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided in the assessment questionnaire. The assessment questionnaire will take approximately 60 minutes. Applicants determined best-qualified will be referred to the selecting official.

Category rating and selection procedures will be used for evaluating this position.  If you meet the basic qualification requirements, your on-line responses to the vacancy assessment questionnaire will be used to determine the quality and extent of your experience, education, training, etc., for placement in one of the following categories:  1)  Best Qualified, 2) Well Qualified and 3) Qualified.  Qualified candidates will be assigned a numerical score on a scale of 70-100 and Veterans with preference will be placed at the top of their respective category.

Best Qualified candidates are those who meet minimum qualifications, are highly proficient in the major requirement(s) of the position, and proficient in most of the remaining aspects of the position.  

Well Qualified candidates are those who meet minimum qualifications and are proficient in most aspects of the position.

Qualified candidates are those who meet minimum qualifications and possess only a few aspects of the position.

Applicants will be further evaluated on the following Knowledge, Skills and Abilities (KSAs) through their resume and responses to the online questions.

1. Knowledge of basic clerical and administrative functions, policies, procedures, rules, and regulations necessary to integrate all phases of administrative support for the office.

2. Ability to attend to a myriad of details necessary to coordinate and manage schedules, travel, training, procurement activities, personnel services, time and attendance.

3. Skill in using a personal computer, various software applications and ability to type at least 40 words per minute.

4. Skill in reviewing written documents for grammar, format, clarity of message, consistency, relevance, and readability resulting.

5. Ability to provide clear guidance and direction to divisional support staff.

Applicants must make a fair and accurate assessment of their qualifications. Applicants rating themselves higher than is apparent in their description of experience, competencies, skills, and/or education/training OR whose resume/application is incomplete may be removed from employment consideration.

To preview questions please click here.


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Working for the Bureau of Reclamation offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.  To explore the major benefits offered to most Federal employees, visit:


Travel and relocation expenses are not authorized and are the responsibility of the selectee.

Employment Conditions:

-Skill at typing at least 40 words per minute. Certification may be a certificate of proficiency dated within the past 3 years or self-certification by stating current speed on your application for employment/resume.

-This position requires completion of a one-year probationary period, unless you have previously met this requirement.

-Successful adjudication of personnel security investigation required.

-All Federal employees are required by PL 104-134 to have federal payments made by direct deposit.

Selective Service: Male applicants born on or after January 1, 1960, must certify that they have registered with the Selective Service System or are exempt from having to do so under Selective Service Law. To register for Selective Service or to verify that you have registered, please visit:http: :

Optional Form 306 (OF-306):  Before final appointment and again before you begin work, you will be required to sign and certify the accuracy of the information in your application.  If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or you may be subject to fine, imprisonment, or other disciplinary action.

Equal Employment Opportunity: The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability and genetic information, age, membership in an employee organization, or other non-merit factor.

For a list of Frequently Asked Questions regarding the Federal hiring process visit:

Legal and Regulatory Guidance:


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Applications (resume and assessment questionnaire) for this vacancy MUST be received online BEFORE midnight Eastern Time (Washington D.C. time) on the closing date of this announcement. When you're ready to apply, click the blue APPLY ONLINE button at the side of any page.

This vacancy is being announced through Bureau of Reclamation's Hiring System--HireMe.  For more information about the HireMe system and the registration process, visit:

As part of the on-line application process, applicants may be required to submit supporting documents.  Failure to submit the requested supporting documents may result in your not being considered for this position.

Options for submitting supporting documentation include Auto Requested Fax or uploading from a USAJOBS profile (instructions are provided during the online application process.) In addition, applicants may E-mail their supporting documentation to, fax directly to the HR Office at 916-978-5563, or mail or hand-deliver to USBR/ATTN: HR, 2800 Cottage Way, Sacramento, CA 95825. Include your name and the vacancy number on the supporting document(s).

Applicants needing assistance in applying online should contact the HR Office at 916-978-5476. If applying online poses a hardship contact the HR Office prior to the closing date of the announcement for an alternative method of applying.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify us at the phone number shown at the bottom of this page. The decision on granting reasonable accommodation will be on a case-by-case basis.


To be considered for this position, applicants are required to submit a resume (with dates of employment, i.e. years and months), an on-line assessment questionnaire, and the following supporting documents, as appropriate:

DD-214, Certificate of Release from Active Duty: If you are entitled to veterans' preference, you must provide a copy of your DD-214, and you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency.

-For 5-point veterans' preference, submit a copy of your DD-214 (Member 4 Copy), or an official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions.

-For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation requested by this form.

For information on veteran's eligibility visit:

Special Non-Competitive Appointing Authorities: For more information on special non-competitive appointing authorities visit:

CTAP/ICTAP provides placement assistance to permanent Federal employees who are surplus, displaced or involuntarily separated. Applicants claiming CTAP-ICTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility and most current SF-50 noting position, grade level, and duty location with their application.  To be considered under CTAP/ICTAP, applicants must be well-qualified, i.e. meet the minimum qualification requirements, including selective factors, education and experience requirements and score at least 90 on the assessment questionnaire as established, and be able to perform the duties of the position upon entry.  For information on CTAP/ICTAP, visit:


Human Resources Office
Phone: 916-978-5476
Fax: 916-978-5563
Agency Information:
2800 Cottage Way
Room E-1907
Attn: MP-500
Sacramento, CA
Fax: 916-978-5563


After all application packages have been received, resumes and transcripts will be reviewed to ensure applicants meet the basic qualification requirements.  Each applicant who meets the basic qualifications will be further evaluated on the information provided in the Assessment Questionnaire. Best-qualified applicants will be referred to the selecting official. After making a tentative job offer, a suitability and/or security background investigation will be conducted. A final job offer is typically made within 40 days after the deadline for applications. Applicants should monitor their status for positions with the Bureau of Reclamation, by regularly checking their public status notifications in their USAJOBS profile.

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