This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Printing Services Specialist

Agency:National Archives and Records Administration

Job Announcement Number:JD839383SH

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$74,872.00 to $97,333.00 / Per Year


Thursday, February 07, 2013 to Thursday, February 21, 2013




Full Time - Permanent




1 vacancy in the following location:
Washington DC, DC United StatesView Map


United States Citizens



You will serve as a Printing Services Specialist in the Office of Strategy and Communications, Communications and Marketing Division.

Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives.  Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government - more than 10 billion of them.

Visit our Employee Gallery at to see the kinds of dynamic projects our staff are undertaking.   If you want a career where you can see the difference your work makes, then join the National Archives!

For more information on the Washington, DC facility, visit:


Who May Apply: All U.S. Citizens.


Note:   This position is being advertised concurrently under Merit Promotion procedures.   Applicants under special hiring authorities (e.g., Disabilities Program, Peace Corps, Former overseas employee, Former National Guard Technician, etc.) who wish to be considered must apply under Merit Promotion procedures, Job Announcement number JD839210SH.




  • U.S. Citizenship
  • Background Investigation or Security Clearance
  • Relocation Expenses Will Not Be Paid
  • More than 1 job may be filled if additional vacancies occur within 90 days


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- Coordinates all appropriated fund printing activities:  Prepares and reviews for accuracy and completeness all Standard Forms 1, Printing and Binding Requisitions, for and from all NARA offices.  Reviews all printing requests to determine the most economical and responsive reproduction method and counsels ordering units about alternative methods and materials.  Maintains a database of SF-1s, keeps ordering units informed of printing expenditures and delivery dates, provides print histories on request, and approves payments and de-obligations.  Surveys agency needs for specific Government Printing Office (GPO) publications, prepares orders for GPO and other agency’s’ riders, and prepares distribution lists for use by NARA mail rooms.  Surveys all NARA units concerning needs and prepares the annual NARA stationery order and quarterly business card orders.

- Coordinates all Trust Fund printing activities:  Prepares Request for Quotations, Invitations for Bids or Requests for Proposals for Trust Fund printing.  Evaluates Quotations, Bids, and Proposals, and recommends the selection of vendors for each specific action; conducts printing acquisitions; prepares the contractual documents and supporting documentation for Trust Fund letter contracts and formal contracts.  Monitors contractor performance and takes necessary action to correct printing quality problems.

- Advises other NARA offices on the technical aspects of printing:  Serves as liaison with program officials et al. to discuss program requirements and develop solutions to graphic/printing problems – by illustration, type, format, or abstract design.  Prepares or coordinates preparation of parts of the NARA administrative internal directives system, including but not limited to those related to printing and publications.  Provides information and guidance for administrative directives on policy areas for which SC has agency-wide responsibility with central office or field office significance, and reviews proposed directives with similar effect when minor reconciliation problems are encountered.  Performs these same functions with the assistance of a senior employee when major disagreements are encountered.


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GS-12 - Candidates must have one year of specialized experience equivalent to at least the next lower grade level (GS-11).  Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position as described above, and that is typically in or related to the position to be filled.  


Examples of specialized experience include:  determining specifications for the printing of manuscript, i.e., selection of format, paper stock, and other printer's instructions; negotiating or administering contracts for procurement of manuscript and illustrations, printing, binding and allied services, or printing stocks (paper, inks, etc.); managing a printing plant that produces printing either for the government or private industry customers; performing production control work in a large printing plant; serving as a sales representative for a wide variety of printing equipment; analyzing the price and cost of preparation and production of printing; planning, estimating, and scheduling printing on a full-time basis for a variety of publications; performing substantive administrative support or policy functions directly related to publishing and printing program management or operations.


Please refer to the Office of Personnel Management's "Operating Manual:  Qualifications Standards for General Schedule Positions" for further information:



Once you complete and submit your application package, a review of your application will be made to ensure you meet the job requirements.   To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire.   Your resume must specifically and clearly show your possession of the required specialized experience and your possession of the required competencies.

We will evaluate each applicant who meets the basic qualifications on the knowledge, skills and abilities (KSA's) related to the position.  The required KSA's are: 

- Knowledge of GPO and Joint Committee on Printing directives, industry practices, Federal Acquisition Regulations (FAR), and other procurement-related principles and practices sufficient to conduct and/or oversee both appropriated (Operating Expenses) and Trust Fund printing procurements and distribution. 

- Technical knowledge of printing specifications, reproduction methods and sources, capabilities of the printing facilities used, equipment and processes, and production costs sufficient to identify the most economical and responsive processes and sources.  

- Ability to communicate effectively both orally and in writing to present and clarify abstract ideas, comment on proposed legislation, regulations, and rules affecting NARA programs.


Based on the information you provided in your application package, we will assign you to one of three quality categories - Best Qualified, Well Qualified, or Qualified.  Those applicants who are determined to be best qualified will be referred to the hiring manager for further consideration.  Qualified veterans with a service connected disability of 10% or more are placed ahead of non-veterans in the best qualified category.

NOTE:  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and/or your responses are not supported by your resume, your score will be adjusted.  Please follow all instructions carefully.   Errors or omissions may affect your rating.


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NARA offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.   For more information, visit the following websites: or .



Qualifications by Closing Date:  You must meet all qualification requirements by the closing date of the announcement.  Please note that qualification claims will be subject to verification.


Probationary Period:  You will be required to serve a one-year probationary period.


Veterans' Preference:  If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty or other proof of eligibility. (The member 4 copy of your DD-214, or other copy that indicates character of discharge is preferable.)   If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.   For more information on veterans' preference, see Veteran's Information Page, USAJOBS - Veterans.

VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011:
  If you are an active duty service member of the armed forces, Public Law 112-56, ensures that certain individuals do not lose the opportunity to be considered for Federal service (and awarded their veterans' preference entitlements if applicable) despite not having a DD form 214 to submit along with the application package (resume).   Service members must submit with their application a certification from the armed forces that certifies that they are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.   For more information on VOW, see Veteran's Information page -

Interagency Career Transition Assistance Program:
  If you are an eligible ICTAP applicant you may apply for special selection consideration.  You must meet minimum qualifications, including selective factors, experience, and education requirements (if applicable), and be rated well-qualified for the position (i.e., receive a score of 85 or above based on your responses to the Occupational Questionnaire).  You must provide a copy of your written notification of ICTAP eligibility or a copy of your separation personnel actions form with your application.  More information:


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To apply for this position, you must provide a complete Application Package, which includes:


1.   Your Resume


2.   A complete Occupational Questionnaire


3.   Additional Required Documents (see Required Documents section below)


The complete Application Package must be submitted by 11:59 PM (EST) on Thursday, February 21, 2013ate.


To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the occupational questionnaire.  Please ensure you click the Submit My Answers button at the end of the process.


To fax supporting documents you are unable to upload, complete the cover page using the following Vacancy ID TAG:  839383. 


Fax your documents to 1-478-757-3144.


Note:  To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select Application Status, and click on the more information link under the application status of this position.


If you cannot apply online:


1.   Click the following link to view and print the occupational questionnaire View Occupational Questionnaire, and


2.   Print this 1203FX form to provide your response to the occupational questionnaire and


3.   Fax the completed 1203FX form along with any supporting documentation to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.


The following documents must be received by the closing date of this announcement:


·        Resume - Relevant work experience must include: Job title, duties, hours worked per week, starting and ending dates of employment (month and year), and salary.

·        Responses to Occupational Questionnaire.

·        Veterans Preference documentation (DD-214 - member 4 copy or other copy that indicates character of discharge or equivalent, SF-15 and VA Letter), if applicable.



Sherry L. Haskins
Phone: (760)330-1887
Agency Information:
Saint Louis, MO


Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful.   We will review your résumé and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements.   We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants.   After making a tentative job offer, we will conduct a suitability and/or security background investigation.   A final job offer for this position is typically made within 40 days after the closing date of the announcement.

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