This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Property Management Specialist

Department:Department Of Agriculture

Agency:Food Safety and Inspection Service

Job Announcement Number:W-OM-ASD-2013-0015

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$51,630.00 to $115,742.00 / Per Year


Thursday, February 07, 2013 to Monday, February 11, 2013




Full Time - Permanent




1 vacancy in the following location:
Beltsville, MD, USView Map


Open to all U.S. citizens

Applicants who wish to apply under Merit Promotion procedures should apply to W-OM-ASD-2013-0014



The Food Safety and Inspection Service (FSIS) is the public health regulatory agency in the U.S. Department of Agriculture (USDA). Our mission is to protect consumers by ensuring that the commercial supply of  meat, poultry, and egg products moving in interstate commerce or exported to other countries is safe, wholesome and correctly labeled and packaged.

This position may be eligible for telework and other flexible work arrangements.

This position is covered by the Public Health Human Resources (PHHRS) Demonstration Project. Effective July 19, 2009, FSIS began operating under the PHHRS, a Pay Banding and Pay for Performance Demonstration Project, in which non-bargaining unit positions will be classified by career path, occupational series, and pay bands rather than the traditional General Schedule (GS) grades in the Federal Service. The AP-03 pay band is equivalent to the GS-09/11 levels and the AP-04 pay band is equivalent to the GS-12/13 levels. PHHRS will offer flexibility to offer exceptional candidates higher salaries than most other Federal agencies. Additionally, employees will be eligible to receive an annual pay increase based upon performance. For more information on PHHRS, including information on its pay tables and how it will benefit employees, please visit: PHHRS website.


  • Relocation expenses will not be paid
  • Multiple selections may be made from this vacancy announcement.
  • Occasional travel is required.
  • Current U.S. Citizenship is a requirement.


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The position of Property Management Specialist with the Personal Property Team is located in the Property Management Branch of the Administrative Services Division. The team is collectively responsible for planning, organizing and directing effective nationwide personal property management, motor vehicle management and supply management programs for the Food Safety and Inspection Service.

The incumbent monitors compliance with policies and procedures for nationwide programs including motor vehicle (fleet) management, personal property management, or supply management in the ASD Property Management Branch. Ensures compliance with Federal and Departmental regulations and Agency policy. Communicates policy updates, changes and clarifications in writing to the field through FSIS Notices and Directives and official correspondence. Collaborates with and maintains effective relationships with field employees and internal and external agency representatives. Receives complaints and conducts preliminary reviews to determine necessary action for resolution.
Property Management Branch provides overall control, utilization, disposition, and management of Agency personal property, both in headquarters and in the field.
Motor vehicle management provides management of the agency-wide vehicle fleet, including the assignment of over 1,900 government-leased vehicles, parking policy and associated authorizations, high mileage commitments, vehicle accident reporting and related tort claims. Incumbent will provide guidance to field personnel, outside entities regarding, accidents, claims and vehicle commitments.  The incumbent will become part of the ASD Property Management Branch, with general knowledge of Federal Property Management Regulations, Department and Agency policies and procedures.

Supply management encompasses agency-wide oversight coordination of the FSIS Headquarters and Field Supply System, Supply Hotline, and FSIS Non-Monetary Award supplies.


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There is one basic component of your experience that defines the qualifications. That component is:

1. Specialized Experience


1. Specialized Experience: Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities (KSAs) to successfully perform the duties of the position, and that is typically in or related to the position to be filled. Examples of creditable specialized experience include: For the AP-3 band level: Candidates must have 1 year of specialized experience at the AP-2 band level (GS-7 equivalent). Specialized experience is a broad range of knowledge in administering personal property, motor vehicle, and supply management programs requiring some judgment, analysis and problem solving skills; knowledge of policies, procedures and directives for acquisition, maintenance, utilization, disposition, accountability and control of property, vehicles, and supplies programs; knowledge of the Federal Tort Claims Act regarding accidents, claims and vehicle commitments; broad range of knowledge in identifying problems, proposing and implementing solutions; and experience with Federal Property Management regulations. Education may be used in lieu of specialized experience to qualify for this band level based on: A. Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. B. Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.

For the AP-4 level, candidates for this position must have 52 weeks of progressively responsible specialized experience equivalent to the next lower band level, AP-3 (GS-11 equivalent), in the Federal service. Specialized experience is expert knowledge of administering personal property, motor vehicle, and supply management programs; experience where you gained knowledge in developing and implementing policies, procedures and directives for acquisition, maintenance, utilization, disposition, accountability and control of property, vehicles, and supplies programs; experience with the Federal Tort Claims Act in conducting accident investigations and providing guidance regarding accidents, claims and vehicle commitments; expert knowledge of identifying problems, proposing and implementing solutions; and experience with Federal Property Management regulations.Education may not be used to substitute for experience at the AP-4 band level. 

All qualification requirements must be met within 30 days after the closing date of this announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. Click here: for more information.

All supporting documents in the "How to Apply" section must be submitted by 11:59 PM on the closing date of the announcement.


Applicants are evaluated in accordance with Delegated Examining Procedures using category rating.  All applicants are rated on the extent and quality of experience, education, and training relevant to the duties of the position.  An automated ranking system, based on the online application process is used.  Before a certificate can be issued to the selecting official, the resume is reviewed carefully by an HR Specialist to assure that (a) minimum qualification requirements are met, (b) the resume supports the answers provided to the job-specific questions, (c) the resume addresses experience and education relevant to this position, and (d) copies of any required documents are submitted.
Your resume must thoroughly support your responses to the applicant assessment questions.  High self-assessment in the applicant questions that is not supported by information in your resume may eliminate you from best-qualified status and subsequent referral to the selecting official.
If you are found to be one of the top quality candidates or are eligible for special hiring authorities and will be referred to the selecting official for job consideration, you may be asked to develop a written response to narrative/essay type questions in the second round of the application process. If this applies to you, you will be contacted by an agency representative. Please keep your records updated with your current email address.
The automated system will place applicants in categories based on their responses to the online job related assessment questions, which are based on the duties and competencies required of the position. Competencies for this position include: language, mathematics, information processing, analytical, communication, leadership, personal characteristics (i.e. integrity and professional development), technical skills and knowledge, government laws/regulations, information technology fluency, and industry awareness. The categories are qualified, well qualified, and best qualified. Best qualified is the top category. Veterans who meet qualification requirements and have adjudicated veterans preference will be placed at the top of the category they fall into based on their answers to the assessment questions; this could be one of several categories, however, non-veterans cannot be selected over veterans that are in the same category. Only candidates in the top category are referred to the selecting official, unless categories are merged. Adjudicated veterans are those who meet the requirements for preference and submit legible documentation by the closing date of the announcement. A member 4 copy of the DD-214 must be submitted, or a letter from the Veterans Administration specifying eligibility as a disabled veteran, and in either case, documents must specify an honorable discharge. For disabled veterans, the SF-15 is requested; in the absence of an SF-15, the VA letter specifying eligibility for preference and an honorable discharge is sufficient, assuming all requirements for preference are met.

To preview questions please click here.


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The Federal government offers a number of exceptional benefits to its employees. For an overview of all the benefit programs visit: Benefit Information.


We are a qualifying employer of the Public Service Loan Forgiveness Program. For more information on the Public Student Loan Forgiveness Program, please visit: PSLF Program.

The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public assistance program. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at (202) 720- 720-2600 (voice and TDD). To file a complaint of discrimination, write to USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, or call (800) 795-3272 (voice) or (202) 720-6382 (TDD). USDA is an equal opportunity provider and employer. This Agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions on granting reasonable accommodation will be on a case-by- case basis. FEDERAL LAW REQUIRES ALL EMPLOYERS TO VERIFY THE IDENTITY AND EMPLOYMENT ELIGIBILITY OF ALL PERSONS HIRED TO WORK IN THE UNITED STATES. FSIS utilizes E-Verify to verify identity and employment eligibility by providing to the Social Security Administration (SSA) and, if necessary the Department of Homeland Security (DHS) information from each new employee's Form I-9 to confirm work authorization. E-Verify cannot be used to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. If you have concern that there has been a violation of the E-Verify program or you feel you have been discriminated during the verification process based on your national origin or citizenship status, contact the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515). For more information on E-Verify you may contact DHS at 1-888-464- 4218. Employees new to the federal government or the agency will be required to complete a 'Declaration of Federal Employment,' (OF-306), prior to being appointed to determine their suitability for Federal employment and to authorize a background investigation. False statements or responses on your resume or questionnaire can jeopardize your employment opportunity and subject you to disciplinary action, including removal from Federal service. Current Federal Employees must meet the time-in-grade/band requirement as specified in 5 CFR 300.604. Multiple selections: This announcement may be used to fill additional, like vacancies should any occur.


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You must begin the application process online at You will be required to submit a resume, respond to core questions, and to the online vacancy questions. Click the following link to Create a resume in the USAJOBS site. Follow the online instructions. Extensive help is available online from the USAJOBS site. Our application system is integrated with USAJOBS. Completed applications include:

1. Answers to all core questions (completed when registering online in USAJOBS and as part of the initial application process).

2. Answers to all vacancy-specific questions (completed for each job).

3. Your online resume. Resumes are entered into USAJOBS. Resumes may be copied and pasted into the personal information area of your application from other word processing documents at any time prior to the closing date. Your resume must include the number of hours that you worked per week, the start date (MM/YY) and end date (MM/YY) of the position(s) you held, job title, name of employer, and a description of the duties that you preformed for all positions listed in your resume. This information is needed in order to determine if you meet the minimum qualifications for the position.

4. Via fax imaging or uploading, providing any supplemental documents needed.

Applicants who do not respond to the online vacancy questions and who do not submit supporting resumes will be rated ineligible.


Status applicants who are not FSIS employees MUST provide a legible copy of their latest of Personnel Action (SF-50) to verify status.

To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. For those instances where the best qualified lists include applicants with scores less than 85, the well-qualified score becomes the lowest score on the best qualified list. CTAP and ICTAP eligible's must submit  a copy of your most recent performance appraisal (at least "fully successful" or equivalent) and one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) noting current position (or position at separation), grade level, and duty location or equivalent that documents separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456. Click here: for more information.

Veteran preference eligible’s or veterans who have been separated from the armed forces under honorable conditions after at least three consecutive years of active duty military service may also be considered. A DD-214 that includes beginning and ending dates of service and character of discharge (Member Copy 4) must be submitted to verify eligibility. Click here: for more information.

If you are claiming eligibility for consideration under a noncompetitive special hiring authority, you will need to provide the appropriate supporting documentation to verify eligibility.

Uploading/Faxing Supporting Documentation: The next step of the application process is to upload or fax all the required supporting documentation specified in the required documents section of this vacancy announcement. You do not need to have all of your supporting documentation submitted in order to continue with the online portion of the application process. Please carefully follow the instructions below to ensure your supporting documents are properly uploaded/faxed and received. All required documents must be received by midnight Eastern Time on the closing date of the vacancy announcement. ***Not all of the document types listed will pertain to you; only submit documents needed to complete your application package. For example, the Schedule A Certification document must only be submitted by individuals applying based on eligibility for appointment due to a disability. The SF-50 is a form current and former Federal employees submit to document their Federal employment status.

For information on uploading your documents follow this link: upload information. If you are unable to upload your documents, you may still fax your documents.


1. If you have previously faxed supporting documentation the status of those documents will indicate Received. There is no need to resubmit documents which show a status of received unless you are submitting an updated copy. (If a document is resubmitted, it replaces the previous submission, which means the previous document is no longer available to the human resources office. If you are adding to, rather than replacing, a previous submission, you must fax both the old document and the new document for them both to be accessible to HR.)

2. You must use a separate cover sheet for each category of supporting documentation (i.e., transcripts, SF-50, DD-214). Choose the document cover sheet(s) you would like to print by selecting the appropriate check boxes in the Selected Documents column.

3. Click the [Print Cover Sheets] button. A window will pop-up containing the fax cover sheet(s) you selected. Print the cover sheet(s). NOTE: You must be connected to a printer in order to print the cover sheets. Additionally, you must allow pop-ups.

4. Once you have reviewed the list of documents and printed any required fax cover sheets click on [Done]. You will be moved forward in the application process.

5. Before faxing your document(s), take care to ensure the document is legible and all information is complete and signed, if necessary. Fax only documents which are clear and legible. Original documents with light or faded print and/or dark or patterned backgrounds will not be legible upon receipt. Illegible faxed documents cannot be used for qualification or verification purposes.

6. Place the corresponding cover sheet on top of the document and fax the cover sheet and document together to the fax number specified on the cover sheet. NOTE: If you are faxing documents from more than one category of supporting documentation, you must submit them with the appropriate cover sheet. EACH DOCUMENT TYPE MUST BE FAXED SEPARATELY under its corresponding cover sheet. DO NOT FAX ALL DOCUMENTS TYPES UNDER ONE COVER SHEET. (i.e., Transcripts are one type of document; fax all pages of your transcript and other education-related documents under the transcript cover sheet; the SF- 50 is another document type, if you are faxing more than one SF-50, fax them all under the SF-50 cover sheet.)

7. Be sure to save these cover sheets in the event you need to re- fax your supporting documents. Each fax transmission includes a unique identification number and bar code, which ensures your document is processed correctly.

8. You will receive an e-mail confirming the fax has been successfully received by Human Resources. You should retain your e-mail confirmation and confirmation of your fax transmittal report as proof of submission. Your application will be considered incomplete and YOU WILL BE FOUND INELIGIBLE if you fail to submit the required documentation as specified under the required documents section by midnight Eastern Time on the closing date of the vacancy announcement.


Kevin P. Bjork
Phone: 612-659-8647
Fax: 612-370-2376
TDD: 800-877-8339
Agency Information:
Human Resources Field Office
Butler Square West, Suite 420C
100 North 6th Street
Minneapolis, MN
Fax: 612-370-2376


Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. PLEASE READ: Applicants are expected to check the status of their application through this method: To view your status, go to USAJobs and login to your account by clicking on "My Account" and in the drop down box click on "Application Status" (upper left-hand corner on web-site). If under the column "Application Status" you have a link to click for further information, then that means your status has become public. If there is nothing to click on, then the status has not been changed.

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