This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Student Trainee (Office Automation)

Department:Department Of State

Agency:Department of State - Agency Wide

Job Announcement Number:HRSC/PATH-2013-0009

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$20,324.00 to $43,074.00 / Per Year


Friday, February 08, 2013 to Friday, February 08, 2013




Non-temporary Internship. - This is a non-temporary excepted appointment expected to last more than 1 year.




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Students who are U.S Citizens accepted for enrollment or currently enrolled in a degree-seeking program (diploma, certificate, etc.) in an accredited/qualifying educational institution, on a full or half-time basis.


The men and women of the U.S. Department of State (DoS) with their skills, character and commitment to public service, are the backbone of America's diplomacy. Civil Service employees support the foreign policy mission from offices in Washington, DC and worldwide.

The Department of State's Internship Experience Program (IEP) is part of the Pathways Internship Program. Pathways Internships with the DoS offer U.S. Citizens enrolled in high school, college, graduate school, and approved certificate programs an opportunity to experience Civil Service work firsthand. This is an excellent opportunity to learn the exciting work of the DoS.

The Pathways Internship Program is for current students and individuals accepted for enrollment in a qualifying educational program.

The Pathways Internship Program targets students accepted for enrollment or currently enrolled in a qualifying educational program (degree, diploma, certificate, etc.) in an accredited institution, on a full or half-time basis with paid opportunities to work in agencies and explore Federal careers while still in school.  Applicants must meet the definition of "student" in order to be considered for this opportunity. Internship appointments under the Internship Experience Program (IEP) are non-temporary and can last the duration of the students academic program. This will be determined at the time of selection. At the successful conclusion of the program, interns may be eligible for non-competitive conversion to a Federal career or career-conditional position in the competitive service. Interns may work full-time or part-time schedules. The Pathways Internship Program replaces the Student Career Experience Program (SCEP) and Student Temporary Employment Program (STEP).

Pathways candidates must meet the agency-developed or OPM qualification standards applicable to the position being filled. The classification of the Pathways Intern positions (series and grade) will depend upon the field of study and level of coursework the candidate has completed.

  • A U.S. Citizen;
  • Candidate must be enrolled or accepted for enrollment as a degree-seeking student;
  • Cumulative GPA of 2.0 at time of application and must maintain at least a 2.0 GPA throughout the entire Pathways Internship appointment;
  • 16 years or older by the closing date of this announcement; and
  • Degree does not have to be related to the position/series; however to be eligible, candidate must meet the OPM qualification standards for the position to which the Intern may be converted.

All applicants must meet the qualifications by the closing date of this announcement.

Student means an individual accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which the student is enrolled), including awardees of the Harry S. Truman Foundation Scholarship Program under Public Law 93-842. Students need not be in actual physical attendance, so long as all other requirements are met. An individual who needs to complete less than the equivalent of half an academic/vocational or technical course-load immediately prior to graduating is still considered a student for purposes of this Program.

This vacancy announcement will be open from 2/8/2013 to 2/15/2013 or when 100 applications have been received.  The vacancy will close on whichever day the first of these conditions are met.  If the application limit is reached on the same day the announcement opened, the open and close date will be the same.  Any required documents should be submitted at the time that you apply as documents will not be accepted after the vacancy closes.  

Candidates are encouraged to read the entire announcement before submitting their application packages. Applications WILL NOT receive full consideration if instructions, as outlined in this vacancy, are not followed.


  • Depending on job, it may require a Secret/ Top Secret security clearance.
  • Must maintain student eligibility for duration of internship.
  • U.S. Citizenship is required.
  • Incumbent will be subject to random drug testing.
  • Must be at least 16 years of age by the closing date of the announcement.


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  • Interacts with others and coordinates the flow of information.
  • Tracks correspondence; Receives visitors and refers visitors to proper person or furnishes information requested; Answers phone calls and refers caller to proper person or furnishes information requested; Routes, controls, and distributes mail and other office communications.
  • Formats, and maintains files/documents (electronic and hard copy).  Updates and maintains a variety of office/computer files, including inventory; Creates backup copies of files; Establishes and maintains a uniform identification and archive library system; Updates and maintains all manuals, reference books, operating handbooks, and guidelines; Prepares a variety of narrative and tabular material (e.g., correspondence, reports, technical papers, charts, statistical tables, manuals, travel orders, messages); Selects, rearranges, and consolidates from a number of source documents based on instructions; Refers to technical dictionaries, textbook research reports, or similar material as reference tools; Assures the propriety of formats, spacing, arrangements, and preparation of typed material in final form as prescribed by style manuals; Determines the form and arrangement of statistical or tabular material involving numerous headings and subheadings.
  • Maintains appointments, calendars, and schedules for others. Schedules appointments; Coordinates meetings;  Schedules conferences.


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    Applicants must meet all the required qualification requirements, including education and any selective placement factors described below by the closing date of this announcement.  Education may only be substituted in accordance with the Office of Personnel Management (OPM) Qualification Standards Handbook.  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order to be credited towards qualifications.

    Education completed in foreign colleges or universities may be used to meet the education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States.  It is your responsibility to provide such evidence at the time of application.  Late submissions of proof of accreditation will not be accepted.  Click on the link for a list of accredited organizations recognized as specializing in interpretation of foreign education credentials.

    To qualify for this position at the GS-01 grade level:  Enrollment in a high school or GED Program.

    To qualify for this position at the GS-02 grade level:  High school diploma or equivalent.

    To qualify for this position at the GS-03 grade level: Completion of 1 full academic year of post-high school study.

    To qualify for this position at the GS-04 grade level: Completion of 2 full academic years of post-high school study or associate's degree.

    All academic degrees and coursework must be completed at an institution that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education in order for it to be credited towards qualifications. For a list of schools that meet this criteria, see U.S. Department of Education.


    Candidates will be evaluated based solely on basic eligibility requirements using OPM Qualification standards.  Candidates who meet the qualification requirements will be referred to the hiring official for consideration in an unranked order.  

    Veterans' preference applies for selection in all Pathways positions.  Veterans entitled to preference will be listed ahead of those who are non-preference eligibles.

    Selections will be made in accordance with the requirements of 5 CFR Part 302, veterans preference laws, and OPM guidance.

    NOTE: If it is determined that you do not meet program eligibility requirements or fail to submit proper documentation, you will be removed from consideration.

    To preview questions please click here.


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    Employees hired under the Pathways Programs on appointments for 90 days or more are eligible to earn annual and sick leave.  Interns hired under the Internship Experience Program (IEP) appointment for a period expected to last longer than 1 year are eligible for health and life insurance coverage as long as they are expected to be employed under this appointment for over 1 year and are expected to be in a pay status for at least one-third of the total period of time from the date of their initial appointment to the date of the completion of the Program.  The cost of premiums is split between the employee and the agency, as it is for all permanent employees.

    As a Department of State employee, Interns are eligible to receive a transit subsidy each month to compensate for travel to and from work via certain types of public transportation.


    Applicants tentatively selected for this position will be required to undergo a pre-employment background investigation.

    As a condition of employment, male applicants born after December 31, 1959, must certify that they have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.

    Pathways Internship Experience Program (IEP) appointments are made on a non-temporary basis.  

    Pathways Program Interns are eligible for conversion to the competitive service; however conversion is never guaranteed.  To be eligible for conversion to the competitive service after completion of the program, an intern must:

    1. Be a U.S. Citizen
    2. Successfully complete an academic course of study as evidenced by a qualifying degree
    3. Graduate with a minimum cumulative GPA of 2.0
    4. Complete a minimum of 640 hours of work experience under the Internship Program
    5. Meet the OPM qualification standards for the position to which the Intern may be converted
    6. Maintain acceptable performance under the Agency's approved performance management system
    7. Receive favorable recommendation for conversion from supervisor
    The US Department of State is not obligated to make an offer of employment, nor is the student obligated to accept an offer of employment.

    Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) candidates will be eligible if it is determined that they are well qualified for the position. Information about CTAP/ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at:

    SOCIAL SECURITY NUMBER - Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name.  As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks, and others who may know you.  Failure to provide your Social Security Number on your application materials will result in your application not being processed.  REASONABLE ACCOMMODATION - This agency provides reasonable accommodations to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please notify the Office of Employee Relations, Disability/Reasonable Accommodations Division, at (202) 261-8180.  The decision on granting reasonable accommodation will be on a case-by-case basis.  EQUAL EMPLOYMENT OPPORTUNITY: The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.


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    Complete applications (to include all required documents) must be submitted electronically through the "Gateway to State" system.  To begin the application process, please click on the "Apply Online" button to the right.

    Candidates have until 11:59 pm Eastern Standard Time on the closing date of this announcement to complete the application process. This includes submitting the online application as well as any required documents as defined in the Required Documents section.  Candidates are encouraged to complete their applications well before the application deadline to ensure they receive consideration. Should candidates be missing any of the required documents or submit their application late, they will be disqualified for consideration of employment.

    There is a maximum number of applications for this vacancy announcement. The vacancy will close on the closing date listed above or when the maximum number of applications is received.  The vacancy will close when the first of these conditions are met.  If the application limit is reached on the same day the announcement opened, the open and close date will be the same.


    All required documents listed below, that are applicable to you, must be submitted to our automated system "Gateway to State" by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

    1. Online Application
    2. Resume
    3. Proof of Enrollment / Class Registration
    4. If you are claiming veterans' preference, you must submit proof of veterans' preference (DD-214, Statement of Service (in lieu of DD-214 if currently on active duty, and, if claiming 10-point preference, SF-15 plus proof required by that Form) with your application.
    5. Unofficial transcripts showing cumulative GPA equals to or higher than 2.0.  Note: Unofficial transcripts are acceptable for the purpose of applying.  Official transcripts/official proof of enrollment will be required prior to final appointment.  Applicants in high school should submit their most recent report card.
    6. CTAP/ICTAP applicants MUST submit the following documents: (1) A copy of your specific Reduction In Force (RIF) notice, written notice of your expected separation or other documentation of priority consideration status; (2) A copy of your latest SF-50 - noting current position, grade level, and duty location; (3) A copy of your last performance appraisal including your rating; and (4) Any documentation from your agency that shows your current promotion potential.  For additional information, please see: CTAP / ICTAP Considerations.
    All supporting documentation, applicable to you, must be attached to your online application via upload or by fax using the cover sheet and phone number generated in the application.

    If the information you submit is insufficient to verify your eligibility or you fail to submit any of the required documents, it will disqualify you from being considered for this job opportunity.


    HR Service Center
    Phone: 866-300-7419
    Fax: 000-000-0000
    Agency Information:
    U.S. Department of State
    1999 Dyess Ave
    Charleston, SC
    Fax: 000-000-0000


    Once the online application package is received, you will be notified through USAJOBS of your qualification status and referral or non-referral to the hiring official for further consideration. If further evaluation or interviews are required you will be contacted.  If a tentative job offer is made, we will conduct a suitability and/or security background investigation.

    You may check the status of your application for this position at any time by logging onto the USAJOBS "My Account" tab and clicking on "Application Status."

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