This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Officer - NIAID - DE

Department:Department Of Health And Human Services

Agency:National Institutes of Health

Job Announcement Number:NIH-NIAID-DE-13-836040

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$51,630.00 to $67,114.00 / Per Year

OPEN PERIOD:

Thursday, February 07, 2013 to Wednesday, February 13, 2013

SERIES & GRADE:

GS-0341-09

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

09

DUTY LOCATIONS:

2 vacancies in the following location:
Montgomery County, MD United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

The NIH is the premier biomedical research center for the world. Its 27 Institutes and Centers employ approximately 18,000 employees doing a vast array of jobs, all supporting efforts for a healthy nation. For information on the NIH mission, goals, and Institutes and Centers, visit NIH Overview

These positions are located in the Office of the Director, Office of Science Management and Operations, Office of Administrative Services, Intramural Administrative Management Branch, Bethesda. Md.

KEY REQUIREMENTS

  • U.S. Citizenship requirement met by closing date.
  • Position is subject to a background investigation.

DUTIES:

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If you are selected, you will perform the following duties:

 

  • Participate in planning, developing, formulating, preparing, executing, and/or monitoring organizational budgets. 
  • Analyze expenditures and organization spending plans and prepare justifications.

  • Apply internal budget review guidelines and procedures to facilitate the budget review process.  Analyze program needs and budget data for cost benefit.

  • Develop allocation reports.  Review and analyze monthly budget data to monitor and modify spending as necessary.  Estimates are revised to reflect any unanticipated program changes and/or rescheduling.

  • Draft specifications for use in solicitation for services and other contracting documents.

  • Evaluate and recommend alternative methods of procurement.  Conduct negotiations with vendors to obtain good and services.

  • Serve as purchase card coordinator. 

  • Assist in performing general administration and advisory services and/or functions, to include: time and attendance, relocation, requests, human resources services, facilities management, property management; space management, logistics, safety and security.

     

     


QUALIFICATIONS REQUIRED:

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Qualification Requirements:

You must demonstrate in your resume at least one (1) year of specialized experience equivalent to at least the GS-07 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: assisting in the planning, formulation and/or execution of organizational budgets; analyzing routine expenditures and spending plans; drafting specifications or statements of work for use in contracts; conducting routine cost comparisons and estimates; coordinating procurement, property, and space management functions; providing advice on routine human resources issues and preparing HR documents for use in recruitment efforts.

OR

Possess a Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or L.L.B. or J.D.

OR

A combination of graduate education and experience that meets 100% of the qualification requirments for this position.

View Assessment Questions


If you qualify on the basis of education in lieu of experience, you must submit a copy of your transcripts (or a list of your courses including titles, credit hours completed, and grades). Unofficial transcripts will be accepted in the application package; however, official transcripts will be required prior to receiving an official offer. Click here for information on Foreign Education.

Males born after December 31, 1959 must be registered with Selective Service.

HOW YOU WILL BE EVALUATED:

If you meet the minimum qualifications for this position, your application and responses to the online questionnaire will be evaluated under Category Rating and Selection procedures for placement in one of the following categories:

  • Best Qualified – for those who are superior in the evaluation criteria
  • Well Qualified – for those who excel in the evaluation criteria
  • Qualified – for those who only meet the minimum qualification requirements

Candidates determined to be Best Qualified will be referred to the hiring manager for further consideration and possible interview. The Category Rating Process does not add veterans' preference points, but protects the rights of veterans by placing them ahead of non-preference eligibles within each category.

Click here to view vacancy questions: View Assessment Questions

If you are a veteran, CTAP or ICTAP eligible, or an individual with a disability, please refer to the following links for additional information and required documents:

All such documents MUST be received by 11:59pm ET of the closing date, Wednesday, February 13, 2013, to be considered.


BENEFITS:

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The federal government offers a comprehensive benefits package including vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.  For more information, check out New Employee Benefits at NIH and OPM's Employee Benefits Information.

OTHER INFORMATION:

We are unable to pay relocation expenses.

 

A one-year probationary period may be required upon selection/ placement.

 

Additional selections may be made through this vacancy announcement. The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers. The NIH maintains a tobacco free work environment and campus.

HOW TO APPLY:

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Submission of a resume alone IS NOT a complete application.   You must provide a complete online Application Package which includes:

  • Your Resume (Please provide sufficient details in your resume to enable us to determine if you meet the requirement for qualifying experience (as stated in the Qualifications section) and to support your answers to the online questionnaire.   Providing insufficient details in your resume may result in a lower or ineligible rating.)  
  • A complete Assessment Questionnaire, View Assessment Questions.
  • Other required supporting documents (See the Required Documents section for any additional forms and/or supplemental materials required.)
  • If you would prefer to submit a Curriculum Vitae (CV) for consideration, you may submit a skeletal online resume and Fax your CV.   Submission of a resume/CV alone IS NOT a complete application.   You must complete the online questionnaire that will appear when you begin your application on USAJOBS.   (See the Required Documents section for any additional forms and/or supplemental materials required.)

To begin the online application process, click the "Apply Online" button at the bottom of this screen to log in to your existing USAJOBS account or to create an account if you do not already have one.

  • Follow the prompts to complete the Assessment Questionnaire. Please ensure you click the "Submit My Answers" button at the end of the process.
  • To fax supporting documents you are unable to upload, you must use the fax coversheet found at http://staffing.opm.gov/pdf/usascover.pdf .    Include the vacancy announcement number for the job to which you are applying, 836040.   Fax your documents to 1-478-757-3144.

If you have questions or require reasonable accommodation during the application process,  please contact the HR staff member listed below.   If you cannot apply online, these are the steps to follow:

  1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, View Occupational Questionnaire.
  2. Print this 1203-FX form to provide your response to the occupational questionnaire http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf.
  3. In Section 25 of the Occupational Questionnaire, you may notice that the numbering restarts with number one. When entering your responses on the 1203-FX form please continue to enter your responses on the next available number within this section. The numbers on the 1203-FX will not match the Occupational Questionnaire once it restarts with number one. This issue has been identified and will be resolved as soon as possible.
  4. Fax the completed 1203-FX form along with any supporting documents to 1-478-757-3144. Your 1203-FX will serve as a cover page for your fax transmission.

If you have difficulties with hearing and are seeking assistance, please call a relay operator at 1-800-735-2258 or visit Maryland Relay or AT&T Relay.

For technical difficulties, contact HR Systems Support between 8 AM and 4:30 PM ET Monday through Friday at 301-451-1436 or hrsystemssupport@mail.nih.gov.

Additional Information on How to Apply

Information on Reasonable Accommodation

To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select "My Applications", and click on the "more information" link under the application status for this position.



REQUIRED DOCUMENTS:

The following information must be received by 11:59pm ET on the closing date of the announcement, Wednesday, February 13, 2013.  

  1. Resume via USAJOBS.
  2. Responses to online questionnaire.
  3. If applicable, supporting documentation (including DD214 to support Veterans' Employment, CTAP/ICTAP, Schedule A, or other information requested in the announcement such as transcripts). To ensure your information is secure, please block out any Social Security numbers (SSNs). Clean copies may be requested if you are hired.

AGENCY CONTACT INFO:

Laverne Coleman
Phone: (301)402-3942
Email: COLEMAL1@MAIL.NIH.GOV
Agency Information:
National Institutes of Health
2115 E Jefferson St
Bethesda, MD
20892

WHAT TO EXPECT NEXT:

Within 15 business days of the closing date, Wednesday, February 13, 2013, you may check your status online at USAJOBS We will update your status after each key stage in the application process has been completed.

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Job Announcement Number:

NIH-NIAID-DE-13-836040

Control Number:

337254300