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This Position Is No Longer Available

Job Title:  Grant Monitoring Specialist
Department:  Department Of Justice
Agency:  Offices, Boards and Divisions
Job Announcement Number:  COPS-13-025 (DC) DEU

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$51,630.00 to $81,204.00 / Per Year
Thursday, February 07, 2013 to Thursday, February 28, 2013
Full Time - Permanent
1 vacancy in the following location:
Washington DC Metro Area, DC United States
United States Citizens



This position is located in the Grant Monitoring Division, Deputy Director for Grant Operations, Office of the Director, Office of Community Oriented Policing Services (COPS), U.S. Department of Justice. Incumbent serves as a Grant Monitoring Specialist in the Grant Monitoring Division, Office of Community Oriented Policing Services (COPS), under the direction of the Supervisory Grant Monitoring Specialist.

Additional vacancies may be filled through this vacancy announcement if they become available.


  • You must be a U.S. Citizen or National.
  • Resume and supporting documents (See How To Apply section).
  • You may be subjected to undergo a urinalysis for a drug test.
  • Moving and Relocation Expenses are not authorized.
  • You must undergo a pre-employment security investigation.


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The primary role of the Grant Monitoring Specialist will be to conduct compliance reviews of COPS grants that are awarded to state, local, and tribal law enforcement agencies to ensure grantees are implementing grants consistent with specific grant award conditions and statutory requirements, and will be required to work with grantees to conduct administrative, financial, and programmatic reviews and as necessary, resolve any compliance issues identified. To successfully fulfill this role, the incumbent will be required to travel locally and nationwide to conduct on-site compliance reviews, in addition to conducting office-based grant reviews and reviews of alleged noncompliance that are referred to the Grant Monitoring Division. More specifically, the incumbent’s responsibilities may include the following: assessing and evaluating compliance with grant conditions and statutory requirements associated with the organization’s grant monitoring objectives; performing duties associated with pre-site, on-site, and post-site preparations and reports; performing duties associated with office-based grant reviews, and reviews of alleged noncompliance referrals; producing comprehensive reports that are both concise and accurate regarding standard monitoring activities; and, to successfully resolve compliance issues that are identified.

The Grant Monitoring Specialist will be required to become familiar with all COPS Office grant programs to ensure grantees are implementing grant awards in accordance with administrative, financial and programmatic requirements.  The incumbent will perform both qualitative and quantitative compliance assessments of each grant to include: grant conditions and statutory requirements; implementation and retention guidelines; administrative, financial, and reporting requirements; the quality of community policing; and, a variety of other performance assessments.

The incumbent will also be required to:  perform administrative, customer service and other professional duties contributing to the monitoring and evaluation of all competitive grant programs; promote the development and implementation of new and existing programs related to community policing; share any prior law enforcement experience and/or knowledge of community policing, law enforcement administration, and police culture with grantees and colleagues; identify conditions not consistent with Federal requirements and make recommendations for remedial action; advise grantees on meeting special conditions of awards as necessary; and, initiate and conduct priority compliance reviews of selected grantee organizations at the direction of the Grant Monitoring Supervisor and/or the Assistant Director of the Grant Monitoring Division.

In addition, the incumbent will attend regional, state or national conferences as appropriate - meeting with grantees, periodically making presentations, and becoming familiar with grantee and program-related concerns and issues.  The incumbent will also completes special assignments, projects and other duties as assigned by the Assistant Director of the Grant Monitoring Division and/or the Grant Monitoring Supervisor.

For more information regarding the COPS Office, please refer to the following link


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Qualifying experience for the GS-9 level includes one year of specialized experience at least equivalent to the GS-7 level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Examples are researching and analyzing established administrative issues; acting as liaison with individuals and groups both inside and outside an organization regarding administrative and/or organizational matters; and preparing a variety of written documents, such as staff papers, status reports, or policy recommendations.


The experience requirement for the GS-9 level may be met by two (2) full academic years of graduate level education or completion of all requirements for a master's or equivalent graduate degree, or completion of all requirements for an LL.B or J.D. degree.

A year of full-time graduate education is considered to be the number of credit hours which the school attended has determined to represent one year of full-time study. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended.


Equivalent combinations of successfully completed education and experience may be used to meet the experience requirements.


Grade 11:
Qualifying experience for the GS-11 level includes one year of specialized experience at least equivalent to GS-9 which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.

SUBSTITUTION OF EDUCATION FOR EXPERIENCE: Experience requirements at the GS-11 level may be met by three (3) full academic years of graduate level education or the successful completion of a Ph.D. or equivalent doctoral degree.

COMBINATION OF EDUCATION AND EXPERIENCE: Equivalent combinations of successfully completed education and experience may be used to meet the experience requirements.

Only experience obtained by the closing date of this announcement will be considered.

Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).



For Competitive Applicants/All US Citizens: If you meet the qualifications, you will be rated and ranked under Category Rating procedures. The category assignment is a measure of the degree in which your background matches the competencies required for this position.


Candidates will be ranked into 3 categories: Best-Qualified; Highly-Qualified; and Qualified.The Category Rating Process does not add veterans’ preference points or apply the “rule of three”, but protects the rights of veterans by placing them ahead of non-preference eligible within each category. Preference eligible who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 per cent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).


Qualified candidates will be assigned to a quality category. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your rating.

Please click on the following link to access KSAs: View Assessment Questions

Please respond to each KSA and submit with your application:

Ability to communicate effectively in order to prepare and convey information on an individual and group basis.

Ability to plan and execute work independently and in a team environment.

Ability to utilize various automated systems to collect and analyze data for compliance resolution.

Ability to meet and deal with high level officials.

Knowledge of grant administration rules, policies, and regulations


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The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees


- If you are an eligible Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) applicant, you may apply for special selection over other applicants for this position. Individuals who have special priority selection rights under CTAP or ICTAP must be well qualified for the position. To be well qualified, applicants must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria, not including veterans’ preference points, if applicable. CTAP and/or ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a recent (or last) performance appraisal; a "Notice of Personnel Action" (SF-50) documenting separation; or, if applicable, an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.

 - If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans’ preference see

 - The Department of Justice is an Equal Opportunity Employer. Except where otherwise provided by law, there will be no discrimination because of color, race, religion, national origin, politics, marital status, disability, age, sex, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism.

 - The Department of Justice welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department.

- The Department provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing specialist listed in the vacancy announcement. The decision on granting reasonable accommodation will be made on a case-by-case basis.

 - In addition to applying through competitive procedures certain applicants with disabilities may be considered non-competitively under a Schedule A hiring authority. To qualify for employment under Schedule A, an applicant must provide proof of disability and certification of job readiness. As proof of disability and certification of job readiness, applicants may provide records, statement, or other appropriate information issued from a licensed medical professional (e.g., a physician or other medical professional duly certified by a State, the District of Columbia, or a U.S. territory to practice medicine); a licensed vocational rehabilitation specialist (i.e., State or private); or an Federal agency, State agency, or an agency of the District of Columbia or a U.S. territory that issues or provides disability benefits. Proof of disability and certification of job readiness must be included in the application package. For more information and proof required see


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Your resume must include full employment information such as periods of employment, month and year position(s) started and ended, title of position(s), employer’s name and address, hours worked, description of duties, salary, etc.

The complete Application Package must be postmarked by 11:59 PM (EST) on the closing date of this announcement.


Resume, KSA Assessment questions and answers and all supporting documentation should be mailed/hand carried to: 


The following documents are required and must be received by the closing date of this announcement:
1. Your Résumé
2. Other supporting documents:
- This is not an automated application – submit question number, question, and answers on plain bond paper and attach to your resume. - SF-50, Notification of Personnel Action; and - Most recent Performance Appraisal
Your resume must include full employment information such as periods of employment, month and year position(s) started and ended, title of position(s), employer’s name and address, hours worked, description of duties, salary, etc. 


Diane L. Cochuyt
Phone: (202)305-9736
Agency Information:
U S Department of Justice
Justice Management Division
2 Constitution Square
145 N street NE Suite 9W300
Washington, DC


Once the application and all supporting documentation have been received rating of all material will take place and based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by the office for a possible interview. You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).

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