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This Position Is No Longer Available

Job Title:  Student Trainee (Administrative)
Department:  Department Of Health And Human Services
Agency:  Centers for Medicare & Medicaid Services
Job Announcement Number:  CMS-OOM-DE-13-836548

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$17,803.00 to $28,329.00 / Per Year
Monday, February 04, 2013 to Tuesday, February 12, 2013
Full Time - Temporary NTE 09/07/2013
Many vacancies in the following location(s):
Denver, CO United StatesView Map
San Francisco, CA United StatesView Map
Dallas, TX United StatesView Map
San Juan, PR United StatesView Map
Bethesda, MD United StatesView Map
More Locations  (7)
United States Citizens


Become a part of the Department that touches the lives of every American! At the Department of Health and Human Services (HHS) you can give back to your community, state, and country by making a difference in the lives of Americans everywhere. It is the principal agency for protecting the health of citizens. Join HHS and help to make our world healthier, safer, and better for all Americans.

The Centers for Medicare and Medicaid Services (CMS) works in partnership with the entire health care community to improve quality and efficiency in an evolving health care system and provides leadership in the broader health care marketplace. Our effectiveness depends on the capabilities of a dedicated, professional staff that is committed to supporting these objectives. A career with CMS offers the opportunity to get involved on important national health care issues and be part of a dynamic, fast-paced, and highly visible organization.


Join CMS for an incredible opportunity. The CMS Pathways - Internship Program provides student enrolled in a variety of educational institution with paid opportunities to work and learn about careers in CMS while still in school. We are looking for dedicated interns to participate in CMS' 12-week Summer Internship Program to assist in improving health care and ensuring coverage for all Americans while gaining experience in administrative career fields (e.g. business, accounting, statistics, mathematics, actuarial studies, general administration, etc.).


These positions may be located in any organizational component within CMS. Click here for more information about organizational components in CMS.


The listed salary reflects base pay. For more information about locality pay, please visit the following links:

Atlanta, GA; Baltimore, MD; Bethesda, MDChicago, IL; Dallas, TX; Denver, CO; Kansas City, MO; New York, NY


  • You must be a U.S. Citizen or U.S. National to apply for this position.
  • You must meet the Selective Service requirements (See “Other Information”).
  • You must be 16 years old to be employed by the Federal government.
  • You must possess a cumulative GPA of 3.0 or higher on a 4.0 scale.
  • Use the Print Preview feature for a complete copy of this announcement.


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In this position you will serve as a Student Trainee in the CMS Pathways – Positions within the Administrative Student Trainee, GS-0399, series will be assigned within the Centers for Medicare and Medicaid Services to assist professional and technical staff by providing support to office staff.  Typical work assignments may include: 


  • Maintaining office records
  • Filing documents
  • Preparing documents
  • Answering and referring telephone calls  


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To be eligible for the Pathways Internship Program, an individual must have been accepted for enrollment or be enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution/program on a full or half-time basis for the upcoming FALL 2013 semesterClick here for a definition of a qualifying education institution/program.

- AND - Possess and maintain a cumulative GPA of 3.0 or higher on the 4.0 scale.


Transcripts or other applicable documents (e.g. acceptance letter) are required to verify program eligibility. 



GS-01: There are no qualification requirements for this grade level. However, you must meet the program eligibility requirements to be considered for the GS-01.


GS-02: High school graduation or equivalent;

- OR - 3 months of general experience which is progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. Examples of general experience may include answering telephones; typing; scanning; filing; or copying.


GS-03: Successful completion of education 1 year above high school;

- OR - 6 months of general experience which is progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. Examples of general experience may include answering telephones; typing; scanning; filing; or copying.


Transcripts are required to verify satisfactory completion of the qualification requirement.

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, additional supporting documentation is required. Click here for information about educational institution accreditation with the U.S. Department of Education.



1. Security and Background Requirements: If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time. Applicants are also advised that all information concerning qualifications is subject to investigation. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.

  • Optional Form 306 – Declaration of Federal Employment – available at This form is not required to be submitted at the time of submitting your application. However, if selected, this form will be required prior to final job offer.

2. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system. The U.S. Department of Health and Human Services is an E-Verify Participant.

3. Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.


Once you complete and submit your application package, your application will be reviewed to ensure you meet the eligibility and qualification requirements.  Your résumé and supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your consideration for employment. 


CMS Pathways – Internship Program candidates will meet the qualification requirements consistent with the OPM qualification standards applicable to the position being filled.  Veterans' preference applies to all selections made under the Pathways authority in accordance with Part 302 of 5 CFR.  Candidates who meet the eligibility and qualification requirements need not be further evaluated. 


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  1. Interns hired on a short-term basis as a summer hire are not be eligible for Federal benefits.
  2. Pathways participants that will work 90-days or less accrue sick-leave once they begin their Program.
  3. Intern appointments may be extended beyond the 12-week NTE date at the agency's discretion. For more information about extended appointments and program completion/conversion, click here to review the OPM Internship Program Fact Sheet.


The CMS Pathways - Internship Program (Summer 2013) will begin in May or June 2013. Internship appointments will last for 12-weeks based on start date.



TOUR OF DUTY: Flexible







NOTE: An unofficial transcript or a list of courses, grades earned, completion dates, and quarter and semester hours earned can be used as a substitute for the official transcript of application submission. However, official transcripts will be required before final job offer is made.


VETERANS' PREFERENCE: If you are a veteran with preference eligibility, you must submit a copy of your DD-214 or other proof of eligibility in order to be considered as a veteran. Click here to view information on veterans' preference and other veteran entitlements on the USAJOBS Pathways FAQs page.


SELECTIVE SERVICE: MALE APPLICANTS BORN AFTER 12/31/1959 must certify prior to job offer that they have registered with the Selective Service System, or are exempt from having to do so under Selective Service law. Click here for more information.


JOB SEEKERS WITH DISABILITIES: Click here for more information.  


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To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the assessment questionnaire.  Please ensure you click the Submit My Answers button at the end of the process.


Note: To return to a previously Saved or Incomplete application you may use the following link:


To fax supporting documents you are unable to upload, complete this cover page using the following vacancy 836548.  Fax your documents to 1-478-757-3144.


If you cannot apply online: 

  1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire; and   
  2. Print this 1203FX form to provide your response to the assessment questionnaire; and  
  3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.
  4. This agency provides reasonable accommodation to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please contact the CMS HelpDesk at 1(888)423-2737 or (410)786-3936 TTY/TDD: (410)786-0270; or by email The decision on granting reasonable accommodation will be made on a case-by-case basis.


NOTE: If you submit a résumé and transcripts but no questionnaire, you will not be considered for the position. If you submit a questionnaire but no résumé and transcripts, you cannot be considered for the position. Your application will be appropriately documented and you will be removed from competition. Please carefully review the complete job announcement and the "How to Apply" instructions. Failure to provide the required information and/or materials will result in you not being considered for employment.


The following documents are required: 

  1. Resume showing relevant experience; cover letter optional. Your resume must indicate your citizenship , date of birth, and if you are registered for Selective Service if you are a male born after 12/31/59.  Your resume should also list your projected graduation date, as well as educational and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week.  For work in the Federal service, please include the grade level for the position(s).  Your resume may be used to validate your responses to the assessment tool(s). Click here for résumé and application tips.
  2. A complete Assessment Questionnaire
  3. Unofficial Transcripts
  4. Supplemental Documents, if applicable (e.g. acceptance letter for Fall 2012 semester, DD-214, etc.)


Failure to provide appropriate documentation MAY result in a not qualified rating OR non-consideration.  

You will be required to submit official documentation, including official transcripts, prior to appointment.  The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.).

The complete Application Package (including resume, complete assessment questionnaire, transcript and supplemental documents) must be submitted by 11:59 PM (EST) on Tuesday, February 12, 2013.
Contact Information: CMS HR Center Helpdesk
Phone: 1-888-423-2737 or 410-786-3936
TDD: (410)786-0270

Hours of Operation: Monday - Friday from 8:00AM ET to 5:00PM ET (excludes all Federal holidays)


CMS HR Center Helpdesk
Phone: (888)423-2737
Agency Information:
HHS CMS Center Pathways
500 Security Blvd
Baltimore, MD


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful.  The qualified candidates will be referred to the hiring manager for further consideration and possible interview.  We expect to make selections within 45 days of the closing date of this announcement.

You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 6-8 weeks).


Applications of qualified candidates will be distributed to hiring managers following the review of all applications. Hiring managers will contact only those students in which they are interested in interviewing directly. Interviews will be conducted by the hiring managers; and phone interviews are permissible by many managers if there is a geographical difference. All selections should be made by April 19, 2013; however, most selections will be made sooner. The CMS Careers website will be updated when all positions have been filled.

Additional Duty Location Info

Many vacancies in the following locations:
Denver, CO United StatesView Map
San Francisco, CA United StatesView Map
Dallas, TX United StatesView Map
San Juan, PR United StatesView Map
Bethesda, MD United StatesView Map
Kansas City, KS United StatesView Map
Seattle, WA United StatesView Map
Baltimore, MD United StatesView Map
New York, NY United StatesView Map
Philadelphia Metro Area, PA United States
Atlanta, GA United StatesView Map
Chicago Metro Area, IL United States

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