This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Medical Records Technician (Tumor Registry)

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:OE-13-TMH-837076

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$27,990.00 to $55,844.00 / Per Year

OPEN PERIOD:

Monday, February 04, 2013 to Monday, February 25, 2013

SERIES & GRADE:

GS-0675-00

POSITION INFORMATION:

Full Time - Excepted Service Permanent

DUTY LOCATIONS:

1 vacancy in the following location:
Columbia, SC United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

Vacancy Identification Number (VIN): 837076 (Include # on all documents)

To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans.  How would you like to become a part of a team providing compassionate care to Veterans?

As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries.

Special Employment Consideration: Individuals eligible for the following appointments are encouraged to apply: 5 CFR 213.3102 "u", Schedule A, Appointment of persons with disabilities ; mental retardation, severe physical disabilities, or psychiatric disabilities; and Disabled veterans with a compensable service-connected disability of 30% or more.

 

NOTE: The full performance level of this vacancy is GS-08. The actual grade at which an applicant may be selected for this vacancy is GS-08. The Professional Standards Board (a peer-review group) will review the selected candidate's qualifications and recommend the grade and step at which the candidate will be placed. The salary is based on the grade and step approved for the selected candidate.

 

KEY REQUIREMENTS

  • U. S. Citizenship
  • Must pass pre-employment examination
  • English Language Proficiency required
  • Background and-or Security Investigation required

DUTIES:

Back to top

The incumbent serves as a Tumor Registrar in a large, complex, VA Medical Center with medical and surgical oncology services and a research program affiliated with a major medical school. The work of the position supports the care and treatment given to patients with malignant conditions. He/she in this position is responsible for planning, organizing, actuating, and control of all activities in the Oncology Patient Registry Program.  In this capacity, the Cancer Program Specialist coordinates all activities associated with the Cancer Program at this VA Healthcare System. Responsible for providing advisory and technical service to administrative, medical, and ancillary professional staff as it relates to the integration of the Cancer Committee policy and procedures, the accreditation standards of the American College of Surgeons Commission on Cancer Program, the VA Oncology Program, and the National Cancer Institute's SEER Program. Makes recommendations for program changes to the Cancer Committee, the Cancer Committee Chairperson, and the Cancer Liaison to the American College of Surgeons and to the Cancer Conference Chairperson.  Identifies required reportable diseases in this facility's patients through the use of the VISTA Oncology Program. Thoroughly searches the medical record to identify and code all information pertinent to the patient's diagnosis. This includes demographics, diagnosis, site and histology, diagnostic procedures, extent of disease, and treatment. Coding assignments may involve highly technical, complex diagnoses/procedures. He/she utilizes coding references to ensure that complete and accurate data is collected. Codes information contained on several forms and documents that makes up an entire record; codes diseases, surgical procedures, and co-morbid conditions.  In addition, uses specific codes required in a cancer registry, stage of disease, morphology and topography using International Classification of Diseases for Oncology, AJCC Staging Manual, and the FORDS manual, Multiple Primary and Histology Coding Manual, Collaborative Staging Manual, Hematopoietic Database. Independently codes a wide variety of medical diagnostic, therapeutic and surgical procedures. Submits data monthly to the VA Central Cancer Registry, per directives, submits data to the American College of Surgeon's National Cancer Database annually, and submits data to the South Carolina State Registry if all requirements are met. The incumbent maintains health record indexes and compiles administrative and health statistics for physicians as well as all other health care staff at this facility and throughout the VA System as well as public health officials, medical center management, planners and others. Organizes and maintains a data system which conforms to the standards of an Approved Cancer Program and meets the needs of the users of the registry data. He/she will be responsible for following patients until their death, entering the progression of their disease, recurrences, and annual follow-up into the computer program, using narrative and coding as required. Independently maintains a registry that is continuously prepared for a Commission on Cancer survey, to include the necessary documentation needed for the surveyor's review.  Coordinates, oversees, and facilitates the Cancer Committee meetings to monitor compliance with ACoS standards to ensure certification of the Cancer Program.  Coordinates weekly Tumor Board. Prepares a weekly spreadsheet documenting newly diagnosed malignancies for a specific time period, to assure appropriate patient follow-up. Performs other related duties as assigned.

 

Preferred experience: Certification as a Certified Tumor Registrar (CTR) with 1-2 years of experience. Certification is offered by the National Cancer Registrars Association as a Certified Tumor Registrar (CTR).  Please submit a copy of this certification that you hold.

Tour of Duty: Monday - Friday, 8am - 4:30pm


QUALIFICATIONS REQUIRED:

Back to top

BASIC REQUIREMENTS: 
Citizenship.
  Citizenship of the United States. 
Education and/or Experience:
Experience:
  Two years of experience that demonstrates the applicant's ability to perform the work as stated in the major duties section, or provides familiarity with the work.  Six months of the required 2 years of experience must have provided the knowledge, skills, abilities, and other characteristics (KSAs) needed to perform MRT work.  Demonstrated Knowledge, Skills, and Abilities are: 1.  Basic knowledge of medical terminology; 2. Basic knowledge of disease processes and human anatomy; 3. Basic knowledge of medical record/health information guidelines, techniques, and procedures; 4. Knowledge of the medical and legal significance of medical records.
OR
Education:
Successful completion of an associate's degree with a major field of study in medical record technology/health information technology which was accredited by the American Health Information Management Association (AHIMA) at the time the program was completed.
OR
Experience/Education Combination:
Equivalent combinations of experience and education are qualifying.  The following educational/training substitutions are appropriate in this provision for combining education and experience:
• Successful completing of an associate's degree in a field of study other than medical records/health information will substitute for 18 months of the required experience.
• Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training, obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision, may be substituted on a month-for-month basis for up to 1 year of experience.
• Successful completion of a post-high school course of study in medical record technology, which includes courses in anatomy, physiology, and medical record techniques and procedures, may substitute on a month-for month basis for up to 1 year of experience.
• Successful completion of post-high school courses for medical administrative personnel, obtained in a closely supervised training program given by the Armed Forces, may be substituted for experience on a month-for-month basis for up to 6 months provided the training program included courses in anatomy, physiology, and medical record techniques and procedures.

Quality of Experience: Experience is only creditable if it is either directly related to the position to be filled or in a related field.  Qualifying experience must also be at a level comparable to medical record technology experience at the next lower grade level.
Specialized Area for Medical Record Technicians: Tumor (or Cancer) Registry positions maintain clinical registries and work to meet the standards of regulatory and accrediting agencies related to approved cancer and/or other programs requiring registries. Certification is offered by the National Cancer Registrars Association as a Certified Tumor Registrar (CTR). Certification is highly desired.


GRADE REQUIREMENTS
GS-4:
Experience/Education: None beyond basic requirements

Additionally, the candidate must demonstrate the following KSAs: 1. Basic knowledge of medical terminology; 2. Basic knowledge of disease processes and human anatomy; 3. Basic knowledge of medical record/health information guidelines, techniques, and procedures; and 4. Knowledge of the medical and legal significance of medical records.
GS-5: Experience:  In addition to the basic requirements, at least 1 year of experience equivalent to GS-4 level and must fully meet the KSAs at that level.  Additionally, the candidate must demonstrate the following KSAs: 1. Ability to apply knowledge of medical terminology, human anatomy/pathophysiology, and disease processes sufficient to appropriately file, locate, and disclose health information; 2. Ability to correctly apply a practical knowledge of laws and regulations related to the confidentiality of health information and the release of information from medical records; 3. Knowledge of the internal organization of medical records and medical record references and procedures as appropriate to the position; and 4. Ability to use health information software appropriate to the position, such as the electronic patient record, record tracking systems, chart deficiency systems, coding and abstracting systems, release of information systems, document scanning technology, electronic spreadsheets, transcription systems, encoder products, electronic encounter forms, database software, etc.
OR
Education:   Successful completion of a baccalaureate degree from an accredited college or university with a major field of study in medical record technology/health information technology or a related degree with courses related to medical record technology sufficient to evidence the core competencies identified.

GS-6:  Experience: One year of experience comparable to the GS-5 level.  Additionally, the candidate must demonstrate the following KSAs: 1. Ability to apply knowledge of medical terminology, human anatomy/pathophysiology, and disease processes to fully understand the content of a patient record; 2. Ability to navigate efficiently through the paper and electronic medical record to find needed information; 3. Skill in interpreting and adapting health information guidelines that are not completely applicable to the work or have gaps in specificity and ability to use judgment in completing assignments with incomplete or inadequate guidelines; 4.  If assigned to medical record analysis, ability to judge whether medical records contain sufficient information for regulatory requirements; are acceptable as legal documents; are adequate for continuity of patient care; and support education and research needs.  This includes the ability to take appropriate actions if medical record contents are not adequate; accurate, timely, and/or reliable; 5. Ability to apply laws and regulations on the confidentiality of health information (e.g., Privacy Act, Freedom of Information Act, Health Insurance Portability and Accountability Act (HIPAA); 6. If assigned to a tumor registry position, ability to apply guidelines and standards for the maintenance of an approved tumor registry; and 7. If assigned to a medical coding position, comprehensive knowledge of classification systems, such as current versions of International Classification of Diseases (ICD), Current Procedural Technology (CPT), the Systematized Nomenclature of Medicine (SNOMED) or Healthcare Common Procedure Coding System (HCPCS), and skill in applying coding knowledge.

GS-7: Experience: One year of experience comparable to the GS-7 level.  Additionally, the candidate must demonstrate the following KSAs: 1. In-depth knowledge of professional registry practices; 2. In-depth knowledge of fundamental tumor registry operations; 3. Ability to analyze data using comparative statistical methods and present the data in graphic format; 4. Experience in meeting the standards of external approving bodies; 5. Ability to communicate with, and advise, clinical stafff about registry operations, statistical reports, and the standards of approving bodies; and 6. Ability to manage priorities and coordinate work in order to complete duties at the assigned grade level in an accurate and timely fashion; ability to follow-up on pending issues; and demonstrated understanding of the impact of incomplete work.

GS-8: Experience: One year of experience comparable to the GS-7 grade level.  .  Certification at this grade level is highly desired.  In addition, the candidate must demonstrate the following KSAs: 1. Knowledge of chronic disease registration/data basing and specific cancer registration; 2. Advanced knowledge of medical terminology, staging of cancer, and requirements of external approving orgaizations; 3. Knowledge of the design, conduct, and interpretation of case ascertainment, re-abstracting, and quality assurance studies; 4. Knowledge of cancer committee processes and procedures in order to improve patient care and to verify compliance; 5. Ability to serve as subject matter expert on cancer program issues for the medical center and Veterans Intergrated Service Network (VISN) administration as tasked; and 6. Ability to manage priorities and coordinate work in order to complete duties in an accurate and timely fashion.

When describing your experience include your title, duties performed, and dates of employment (to include both month and year) on your resume. We will not make assumptions regarding your experience.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Reference: Medical Record Technician VA Handbook 5005/15, Part II, Appendix G35, Medical Record Technician Qualification Standard, http://vaww1.va.gov/ohrm/Directives-Handbooks/Documents/5005.pdf, dated March 2006.

 

PHYSICAL REQUIREMENTS:  See VA Directive and Handbook 5019


APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.  Applicants must, therefore, only report attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html.  All education claimed by applicants will be verified by the appointing agency accordingly. *** If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. ***

Veterans Preference:  When applying for Federal Jobs, eligible Veterans should claim preference on their application or résumé. Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must complete an SF 15, Application for 10-Point Veteran Preference. Veterans who are still in the service may be granted tentative preference on the basis of information contained in their applications.  These applicants must submit a DD Form 214 worksheet or statement of service with their application.  Failure to provide required Veteran documents will result in an ineligible rating.  For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/veterans.aspx.

HOW YOU WILL BE EVALUATED:

Your application, résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.   You may also be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome.


BENEFITS:

Back to top

Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, thrift savings plan, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at http://www4.va.gov/JOBS/Job_Benefits/benefits.asp .



OTHER INFORMATION:

This position is in the Excepted Service and does not confer competitive status. 

 



HOW TO APPLY:

Back to top
To begin the process, click the Apply Online button at the right side of this screen to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

YOU MUST INCLUDE VA FORM 10-2850c IN YOUR APPLICATION PACKAGE TO BE CONSIDERED FOR THIS VACANCY.   You may upload the completed form to your USAJOBS or Application Manager account if you apply online.  Then you can use the uploaded form again and again when applying for future vacancies.  Please see this guide (http://www4.va.gov/OHRM/joblistings/uploading-and-using-documents-online.doc) for more information on uploading and re-using the form in your applications.  Other required forms and documents can also be saved in your account and used the same way.  Applicants are urged to apply online; this process is much easier and faster.

Note: To return to a previously Saved or Incomplete application, just reapply through your account in USAJOBS.  Check your account ( https://my.usajobs.gov/Login.aspx ) to see the status of your application after applying, including any messages that may have been sent to you.

If you cannot apply online:

  1. Click the following link to view and print the occupational questionnaire: View Occupational Questionnaire.
  2. Print this 1203FX form to provide your response to the occupational questionnaire: http://www.opm.gov./forms/pdf_fill/OPM1203fx.pdf.You'll note that the questionnaire numbering may not fall into alignment with the 1203FX.  You may have a series of questions and then the numbering starts over with 1.  Continue on the 1203FX as if the numbering continued.
  3. Fax the completed 1203FX form along with all supporting documents to (478)757-3144.  Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission.
  4. Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload:

  1. Complete this cover page  http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID: 837076.  You must use this fax cover sheet in order for your documents to be matched with your online application.
  2. Fax your documents to (478)757-3144.

The complete Application Package must be submitted by 11:59 PM (EST) on Monday, February 25, 2013.



REQUIRED DOCUMENTS:

You must provide a complete Application Package which includes:

  1. CV or Resume.
  2. VA Form 10-2850c - Application for Associated Health Occupations (Available at  http://www.va.gov/vaforms/medical/pdf/vha-10-2850c-fill.pdf) (required). This is a required form and must be submitted.  Applicants who fail to submit will be rated ineligible for consideration.   Additionally, applicants who fail to provide a complete and detailed explanation in response to any question (28-37) in which your answer is "Yes" will also be rated ineligible for consideration.  This response should be provided on a separate sheet of paper as instructed on the form.
  3. Occupational Questionnaire
  4. Optional Form 306 - Declaration for Federal Employment (Available at http://www.opm.gov/forms/pdf_fill/of0306.pdf).  This is a required form and must be submitted with your application.  Applicants who are not current civilian federal employees will be rated ineligible if this form is not submitted.  Additionally, applicants who fail to provide a complete and detailed explanation in response to any question (9-15) in which your answer is "Yes" will also be rated ineligible for consideration. Please note:  the OF-306 with a revision date of October 2011 is the only acceptable version.  Previous editions are obsolete and unusable.  You will be rated ineligible if the incorrect version is submitted.
  5. Copy of Certified Tumor Registrar Certification.
  6. If prior military service, include all copies of your DD Forms 214 (required).   Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must also complete and submit an SF 15, Application for 10-Point Veteran Preference (available at http://www.opm.gov/forms/pdf_fill/SF15.pdf).
  7. If currently employed in the VA system, include latest SF-50 - Notification of Personnel Action. (required).

 

NOTES:
•   Please do not mail or e-mail application material.  Apply on-line or via fax.
•   If you require a Reasonable Accommodation, please contact the Chief of Human Resources at 803-776-4000 ext 6520.

AGENCY CONTACT INFO:

Tamika Henderson
Phone: (803)776-4000x4346
Fax: (478)757-3144
Email: TAMIKA.HENDERSON@VA.GOV
Agency Information:
VHA Columbia SC VAMC
Department of Veterans Affairs
6439 Garners Ferry Road
Columbia, SC
29209 Fax: (478)757-3144

WHAT TO EXPECT NEXT:

After we receive your complete application package (including any required documents), your qualifications will be reviewed to decide if you meet the basic requirements.  You will be notified when this decision is made.

Back to top
Dock
Print Preview

Job Announcement Number:

OE-13-TMH-837076

Control Number:

337074200