Citizenship. Citizenship of the United States.
Education and/or Experience:
Experience: Two years of experience that demonstrates the applicant's ability to perform the work as stated in the major duties section, or provides familiarity with the work. Six months of the required 2 years of experience must have provided the knowledge, skills, abilities, and other characteristics (KSAs) needed to perform MRT work. Demonstrated Knowledge, Skills, and Abilities are: 1. Basic knowledge of medical terminology; 2. Basic knowledge of disease processes and human anatomy; 3. Basic knowledge of medical record/health information guidelines, techniques, and procedures; 4. Knowledge of the medical and legal significance of medical records.
Education: Successful completion of an associate's degree with a major field of study in medical record technology/health information technology which was accredited by the American Health Information Management Association (AHIMA) at the time the program was completed.
Experience/Education Combination: Equivalent combinations of experience and education are qualifying. The following educational/training substitutions are appropriate in this provision for combining education and experience:
Successful completing of an associate's degree in a field of study other than medical records/health information will substitute for 18 months of the required experience.
Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training, obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision, may be substituted on a month-for-month basis for up to 1 year of experience.
Successful completion of a post-high school course of study in medical record technology, which includes courses in anatomy, physiology, and medical record techniques and procedures, may substitute on a month-for month basis for up to 1 year of experience.
Successful completion of post-high school courses for medical administrative personnel, obtained in a closely supervised training program given by the Armed Forces, may be substituted for experience on a month-for-month basis for up to 6 months provided the training program included courses in anatomy, physiology, and medical record techniques and procedures.
Quality of Experience: Experience is only creditable if it is either directly related to the position to be filled or in a related field. Qualifying experience must also be at a level comparable to medical record technology experience at the next lower grade level.
Specialized Area for Medical Record Technicians: Tumor (or Cancer) Registry positions maintain clinical registries and work to meet the standards of regulatory and accrediting agencies related to approved cancer and/or other programs requiring registries. Certification is offered by the National Cancer Registrars Association as a Certified Tumor Registrar (CTR). Certification is highly desired.
GS-4: Experience/Education: None beyond basic requirements
Additionally, the candidate must demonstrate the following KSAs: 1. Basic knowledge of medical terminology; 2. Basic knowledge of disease processes and human anatomy; 3. Basic knowledge of medical record/health information guidelines, techniques, and procedures; and 4. Knowledge of the medical and legal significance of medical records.
GS-5: Experience: In addition to the basic requirements, at least 1 year of experience equivalent to GS-4 level and must fully meet the KSAs at that level. Additionally, the candidate must demonstrate the following KSAs: 1. Ability to apply knowledge of medical terminology, human anatomy/pathophysiology, and disease processes sufficient to appropriately file, locate, and disclose health information; 2. Ability to correctly apply a practical knowledge of laws and regulations related to the confidentiality of health information and the release of information from medical records; 3. Knowledge of the internal organization of medical records and medical record references and procedures as appropriate to the position; and 4. Ability to use health information software appropriate to the position, such as the electronic patient record, record tracking systems, chart deficiency systems, coding and abstracting systems, release of information systems, document scanning technology, electronic spreadsheets, transcription systems, encoder products, electronic encounter forms, database software, etc.
Education: Successful completion of a baccalaureate degree from an accredited college or university with a major field of study in medical record technology/health information technology or a related degree with courses related to medical record technology sufficient to evidence the core competencies identified.
GS-6: Experience: One year of experience comparable to the GS-5 level. Additionally, the candidate must demonstrate the following KSAs: 1. Ability to apply knowledge of medical terminology, human anatomy/pathophysiology, and disease processes to fully understand the content of a patient record; 2. Ability to navigate efficiently through the paper and electronic medical record to find needed information; 3. Skill in interpreting and adapting health information guidelines that are not completely applicable to the work or have gaps in specificity and ability to use judgment in completing assignments with incomplete or inadequate guidelines; 4. If assigned to medical record analysis, ability to judge whether medical records contain sufficient information for regulatory requirements; are acceptable as legal documents; are adequate for continuity of patient care; and support education and research needs. This includes the ability to take appropriate actions if medical record contents are not adequate; accurate, timely, and/or reliable; 5. Ability to apply laws and regulations on the confidentiality of health information (e.g., Privacy Act, Freedom of Information Act, Health Insurance Portability and Accountability Act (HIPAA); 6. If assigned to a tumor registry position, ability to apply guidelines and standards for the maintenance of an approved tumor registry; and 7. If assigned to a medical coding position, comprehensive knowledge of classification systems, such as current versions of International Classification of Diseases (ICD), Current Procedural Technology (CPT), the Systematized Nomenclature of Medicine (SNOMED) or Healthcare Common Procedure Coding System (HCPCS), and skill in applying coding knowledge.
GS-7: Experience: One year of experience comparable to the GS-7 level. Additionally, the candidate must demonstrate the following KSAs: 1. In-depth knowledge of professional registry practices; 2. In-depth knowledge of fundamental tumor registry operations; 3. Ability to analyze data using comparative statistical methods and present the data in graphic format; 4. Experience in meeting the standards of external approving bodies; 5. Ability to communicate with, and advise, clinical stafff about registry operations, statistical reports, and the standards of approving bodies; and 6. Ability to manage priorities and coordinate work in order to complete duties at the assigned grade level in an accurate and timely fashion; ability to follow-up on pending issues; and demonstrated understanding of the impact of incomplete work.
GS-8: Experience: One year of experience comparable to the GS-7 grade level. . Certification at this grade level is highly desired. In addition, the candidate must demonstrate the following KSAs: 1. Knowledge of chronic disease registration/data basing and specific cancer registration; 2. Advanced knowledge of medical terminology, staging of cancer, and requirements of external approving orgaizations; 3. Knowledge of the design, conduct, and interpretation of case ascertainment, re-abstracting, and quality assurance studies; 4. Knowledge of cancer committee processes and procedures in order to improve patient care and to verify compliance; 5. Ability to serve as subject matter expert on cancer program issues for the medical center and Veterans Intergrated Service Network (VISN) administration as tasked; and 6. Ability to manage priorities and coordinate work in order to complete duties in an accurate and timely fashion.
When describing your experience include your title, duties performed, and dates of employment (to include both month and year) on your resume. We will not make assumptions regarding your experience.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Reference: Medical Record Technician VA Handbook 5005/15, Part II, Appendix G35, Medical Record Technician Qualification Standard, http://vaww1.va.gov/ohrm/Directives-Handbooks/Documents/5005.pdf, dated March 2006.
PHYSICAL REQUIREMENTS: See VA Directive and Handbook 5019
APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Applicants must, therefore, only report attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html. All education claimed by applicants will be verified by the appointing agency accordingly. *** If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. ***
Veterans Preference: When applying for Federal Jobs, eligible Veterans should claim preference on their application or résumé. Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must complete an SF 15, Application for 10-Point Veteran Preference. Veterans who are still in the service may be granted tentative preference on the basis of information contained in their applications. These applicants must submit a DD Form 214 worksheet or statement of service with their application. Failure to provide required Veteran documents will result in an ineligible rating. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/veterans.aspx.
HOW YOU WILL BE EVALUATED:
Your application, résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment. You may also be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome.