This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Secretary (Office Automation) GS-0318-8/9 (DEU-LD)

Department:Department Of The Interior

Agency:Geological Survey

Job Announcement Number:ATL-2013-0262

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$42,960.00 to $61,678.00 / Per Year

OPEN PERIOD:

Friday, February 01, 2013 to Friday, February 15, 2013

SERIES & GRADE:

GS-0318-08/09

POSITION INFORMATION:

Permanent - Full-Time

PROMOTION POTENTIAL:

09

DUTY LOCATIONS:

1 vacancy in the following location:
Sioux Falls, SD, USView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

You can positively impact your quality of life while providing executive level support to the (SES) Director, Earth Resource and Observation Science (EROS) Center Sioux Falls, South Dakota.  Visit www.siouxfalls.com to learn why it is ranked in the top 10 places to live and work.  Visit www.eros.usgs.gov for more information about the fascinating national and international scientific research conducted at EROS and vital earth resource data distributed every day.  Join the USGS and start making a difference!

Will Travel and Relocation Expenses be Paid? NO

Why Is It Great To Work For The USGS?

Embark on an exciting future! From the peaks of the highest mountains to the depths of the deepest seas, the U.S. Geological Survey has career opportunities that make a difference in both the lives of others and in the environment. Would you like to join the more than 10,000 scientists, technicians, and support staff of the USGS who are working in more than 400 locations throughout the United States? Apply today! As the Nation's largest water, earth, and biological science and civilian mapping agency, the U.S. Geological Survey (USGS) collects, monitors, analyzes, and provides scientific understanding about natural resource conditions, issues, and problems. The diversity of our scientific expertise enables us to carry out large-scale, multi-disciplinary investigations and provide impartial, timely, and relevant scientific information to resource managers, planners, and other customers related to: the health of our ecosystems and environment; natural hazards that threaten us; natural resources we rely on, and; the impact of climate and land-use changes. For more information about the USGS please visit http://www.usgs.gov.

What General Information Do I Need To Know About This Position?

This position is being advertised concurrently with the following announcement:

Open to current or former Federal employees: ATL-2013-0250

KEY REQUIREMENTS

  • Applicants must be U.S. Citizens.
  • Suitable for Federal employment, as determined by background investigation.
  • Overnight travel of 2 nights per month may be required.
  • Selectee may be subject to serving a one-year probationary period.
  • More requirements are listed under Qualifications and Other Information.

DUTIES:

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As Executive Secretary to the EROS Director (SES Level), some of your specific duties include:



  • Manages and controls the Center Director's calendar and schedules appointments, meetings, conferences, briefings, and speeches following up with reminders to assure attendance at each;

  • Serves as a resource person to EROS staff on a variety of administrative and personal assistant matters and uses own initiative to establish center wide written guidance as well as training on the clerical and administrative procedures developed.

  • Provides the focus for all incoming correspondence, telephone calls, telecommunications, and visitors.

  • Plans and prepares detailed travel reservations and itineraries to include airline, hotel, rental car and conference room(s) for multiple employees.



QUALIFICATIONS REQUIRED:

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For information on basic qualifications, which includes information on whether you may substitute education for specialized experience, please click on the following: http://www.usgs.gov/ohr/oars/quals/0318.html .

 

For the GS-8:

Applicants must meet the following to qualify for the GS-8 level:

One year of specialized experience in or directly related to the position to be filled that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. To be creditable, the required specialized experience must have been equivalent to at least the GS-7 level in the Federal service

AND

Must possess a  typing speed of at least 40 words per minute with 3 or fewer errors, based on a 5 minute sample.


Examples of GS-7 level work may include: 1) scheduling appointments and making commitments for the supervisor to attend meetings or other gatherings, without prior approval; 2) interpreting and replying to nonroutine requests for information and reporting requirements; 3) serving as a buffer and liaison between the supervisor and other personnel based on written and unwritten office policy and practices. For examples 1-3, the supervisor determined the overall objectives and priorities of the work and assisted with unusual situations. Work was planned and carried out independently, handling problems and deviations in accordance with established instructions, priorities, policies, accepted practices, commitments and program goals of the supervisor. Interpretation and adaptation of the guidelines to specific problems was required. The work involved different and unrelated processes and methods. Work decisions required analyzing the subject matter, phase, or issues involved in each assignment.


For the GS-9:

Applicants must meet the following to qualify for the GS-9 level:

One year of specialized experience in or directly related to the position to be filled that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. To be creditable, the required specialized experience must have been equivalent to at least the GS-8 level in the Federal service

AND

Must possess a  typing speed of at least 40 words per minute with 3 or fewer errors, based on a 5 minute sample.


Examples of GS-8 level work may include: 1) controlling the supervisor's activities schedule: setting up or refusing appointments, accepting or declining invitations to meetings, arranging for representation by a subordinate official when that was desirable, briefing the supervisor on the subject matter prior to a meeting and assembling background information for the supervisor without direction; 2) shifting clerical staff in subordinate units to accommodate fluctuating workloads; 3) reviewing all correspondence for the supervisor's signature for grammar, construction, format, attachments, continuity of text, and compliance with the supervisor's viewpoint and advising writer's of inadequacies; 4) composing correspondence based on knowledge of supervisor's views and desires and signing correspondence for the supervisor in his/her absence when technical or policy content was previously cleared. For examples 1-4, work was assigned in terms of overall objectives and required responding to frequent deadlines, changing priorities, and/or office emergencies without supervision. Handled a wide variety of situations and conflicts independently, using initiative to determine approach to be taken or methods to be used. Used judgment to interpret and adapt guidelines in specific situations.


IN ADDITION TO MEETING THE QUALIFICATION REQUIREMENTS DESCRIBED ABOVE, YOU MUST ALSO MEET THE FOLLOWING SELECTIVE FACTORS AND YOUR ANSWER MUST BE SUBSTANTIATED IN YOUR RESUME IN ORDER TO QUALIFY FOR THIS POSITION:

  • Establish organization-wide clerical and administrative procedures, and provides training and/or written guidelines for subordinate secretaries and administrative assistants. 

You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.

 






If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.) or list of course work, which includes semester hours earned and grade received, by the closing date of this announcement or you will be disqualified from further consideration. This proof may be faxed, document uploaded, or hand delivered to the servicing Human Resources Office (see "Required Documents" and/or "Contact Information"). Please ensure that all documentation is legible. If you are currently employed by the Federal government in the same occupational series as the advertised position, you are not required to submit transcripts at this time.

Education completed in colleges or universities outside the United States may be used to meet the above requirements. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: http://www.usgs.gov/ohr/oars/quals/foreign.html.

Are There Any Special Requirements For This Position?

A background investigation will be required for this position. Continued employment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.

Throughout the recruitment and hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active. Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.

HOW YOU WILL BE EVALUATED:

Vacancy Related Questions: As part of the online application process, you will need to respond to a series of questions designed to assess your possession of the following knowledge skills, abilities and/or competencies:

 

Correspondence Procedures

Plan and Organize Work

Decisionmaking

Administrative Support

Interpersonal Communication

Office Automation


Basis of rating:  Category rating will be used in the ranking and selection process for this position. The quality categories are Best Qualified and Qualified. You will be rated on the extent and quality of your experience, education, and training relevant to the duties of the position. If you are eligible, your on-line responses to the application questions will determine your placement in the appropriate quality category described above. Your responses must be substantiated by your resume. If you do not respond to the application questions you may be rated ineligible. Veterans' preference rules for category rating will be applied.

NOTE: If it is determined that you have rated yourself higher than is supported in your description of experience and/or education as described in your resume/application, or that your resume or application is incomplete, you may be rated ineligible, not qualified, or your score may be lowered.


To preview questions please click here.


BENEFITS:

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Working for the U.S. Geological Survey offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. The following Web address is provided for your reference to explore the major benefits offered to most Federal employees. To find out more click here.

OTHER INFORMATION:

Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.

Under Executive Order 11935, only United States citizens and nationals (residents of American Samoa and Swains Island) may compete for civil service jobs. Agencies are permitted to hire non-citizens only in very limited circumstances where there are no qualified citizens available for the position. USGS employees are subject to Title 43, USC Section 31(a) and may not: (a) have any personal, private, direct or indirect interest in lands or mineral wealth of lands under survey; (b) have any substantial personal, private, direct or indirect interests in any private mining or mineral enterprise doing business with the United States; or (c) execute surveys or examinations for private parties or corporations.

The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.

THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER.



HOW TO APPLY:

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Applications (resume and application questions) for this vacancy must be received on-line via USAJOBS BEFORE midnight Eastern Time (Washington, D.C. time) on the closing date of this announcement. If you fail to submit a complete online resume, you will not be considered for this position. Requests for extensions will not be granted. Most libraries, employment offices, and all USGS personnel offices can provide access to the Internet. If applying online poses a hardship for you, you must speak to someone in the Servicing Human Resources Office listed on this announcement PRIOR TO THE CLOSING DATE for assistance.

Instructions for Applying Online for this Vacancy Announcement: 1)Click the blue "Apply Online" button. 2)If you are not a registered USAJOBS user, please create a new account and follow the instructions to complete your application process. If you are a registered user, login to access your existing USAJOBS profile. 3)As a registered user, select a stored resume and select one or more of your stored documents to attach to your application. 4)Check the "Certification" box and click the "Apply for this position now!" button located at the bottom of the screen. 5)Address the eligibility questions as well as the questionnaire containing questions and/or task statements that address the knowledge, skills, abilities and/or competencies for this vacancy. 6)Submit required documents using one of the available methods listed below. 7) If you experience technical difficulties during the online application process, please contact the USAJOBS helpdesk.



REQUIRED DOCUMENTS:

If you are claiming veterans' preference you must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty, by the closing date of this announcement. If you are currently on active military duty, you must provide documentation (e.g., campaign document, award citation, etc.), that verifies entitlement to veterans preference and that your character of military service is honorable. If you are claiming 10-point veterans' preference, in addition to the DD-214, you must submit documentation that supports your claim (e.g., an official statement from the Department of Veterans Affairs or from a branch of the Armed Forces certifying the existence of a service-connected disability; or receipt of a Purple Heart). If you fail to submit any of the required documentation, you will not be granted veterans preference. Additional information on veterans' preference can be found in the VetGuide.

If you are claiming CTAP/ICTAP eligibility, the Servicing Human Resources Office must receive proof by the closing date of this announcement that you meet the requirements of 5 CFR 330 Subpart F for CTAP and 5 CFR 330 Subpart G for ICTAP or you will not receive priority consideration. This includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty location. Required documents may be faxed, uploaded, or hand delivered to the servicing Human Resources Office (see "Contact Information"). If you are a CTAP or ICTAP eligible, you will be considered well qualified if you earn a minimum score of 85 (prior to the assignment of veteran's preference points). For more information on CTAP/ICTAP please click here.

If you are applying for this position based on eligibility under a special appointing authority, the Servicing Human Resources Office must receive proof of eligibility by the closing date of this announcement.

Required documents may be: 1)faxed to the Agency Contact (see "Contact Information") 2)uploaded directly from your desktop 3)uploaded directly from your USAJOBS stored attachments 4)hand delivered to the servicing Human Resources Office (see 'Contact Information').

Auto-Requested Fax: allows you to submit required documentation that will be electronically displayed along with your resume.

For additional information on special appointing authorities, visit: http://www.usgs.gov/ohr/oars/non_competitive.html

AGENCY CONTACT INFO:

Office of Human Resources
Phone: 303-236-9569
Fax: 303-236-5973
Email: ldurlin@usgs.gov
Agency Information:
INTERIOR, Geological Survey
Denver Federal Center, Bldg. 53
Box 25046, Mail Stop 612
Denver, CO
80225
US
Fax: 303-236-5973

WHAT TO EXPECT NEXT:

If you are rated as one of the most highly qualified candidates, you will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 30-45 days of the closing date of this announcement. You will be notified via email of the outcome. You can also go to "My Account" within USAJOBS to review your Application Status.

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Job Announcement Number:

ATL-2013-0262

Control Number:

336994600