This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Assistant - DEU

Agency:Federal Trade Commission

Job Announcement Number:OIG-2013-0001

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$46,745.00 to $67,114.00 / Per Year


Friday, February 01, 2013 to Friday, February 15, 2013




Competitive service; - This is a Permanent Appointment; Part Time




1 vacancy in the following location:
Washington, DC, USView Map


All Qualified Candidates


The Federal Trade Commission (FTC) enforces a variety of Federal antitrust and consumer protection laws. The FTC seeks to ensure that the nation's markets function competitively and are vigorous, efficient, and free of undue restrictions. The FTC also works to enhance the smooth operation of the marketplace by eliminating marketing acts or practices that are unfair or deceptive.

This position is located in the Office of the Inspector General (OIG) at the Federal Trade Commission (FTC).  The OIG provides FTC with an independent central authority to review, monitor, and investigate any and all of the agency’s programs and operations.  The incumbent of this position serves as confidential, administrative and personal assistant to the Office of the Inspector General with full responsibility for the administrative and operational details involved in the management of the office.  The position reports to the Inspector General.


Please note: If you would like to be considered under the Merit Promotion process please apply to vacancy announcement number OIG-2013-0002.


  • This position requires U.S. citizenship.
  • A one year probationary period may be required.
  • Relocation expenses will not be paid.


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The incumbent will: 

Establish and maintains procedures for a smooth, rapid flow of work into and from the office. Ensures prompt attention to FTC priority matters. Based upon office standards, assigns correspondence to appropriate staff members, and tracks replies and other necessary actions.

Personally drafts replies to non-legal correspondence directed to the OIG.

Plans, organizes, and directs office activities, ensuring restrictions are met for all expenditures. Coordinates the purchase of supplies. Coordinates furniture and equipment needs with appropriate departments. Ensures adequate space and equipment is available for contractors to use when working on-site.

Receives and reads incoming correspondence directed to the OIG, and determines appropriate processing. With proper notation, routes correspondence to appropriate staff for disposition. Reviews replies for content and conformance with established policy and grammatical correctness.

Receives incoming telephone calls to the OIG and determines the nature of the call and the needs of the caller. The incumbent manages hotline callers as well as email sent to the hotline. 

Handles the Inspector General's contacts with outside organizations, both political and professional. Deals with all substantive issues involving those organizations, including those where the Inspector General is a member of the organization or Committee; provides advice to those organizations with respect to policy and budgetary decisions which reflect the Inspector General's views.

Coordinates OIG press activities with the Office of Public Affairs, including arranging opportunities for the Inspector General to meet with members of the media in Washington, D.C.

Initiates follow-up action as a result of decisions reached by the Inspector General. Acts as liaison between the Inspector General and various bureaus and offices of the Commission.

Works closely with OIG audit staff and the Inspector General to prepare and tabulate audit survey results. Uses PC graphic packages to develop charts, graphs and schedules that help to exhibit audit outcomes. Assists the audit manager in maintaining audit work papers and ensuring that audit manual revisions are up-to-date.

Coordinates preparation and distribution of the OIG’s Semiannual Report to Congress (SAR).  Prepares the SAR using publishing software and distributes the report to the appropriate FTC and congressional officials.

Assists the Inspector General in writing speeches and arriving at decisions by securing information and data from sources within the Commission such as the library, bureaus, various offices and individuals of the agency who might be cognizant of the needs of the Inspector General. Contacts outside sources for data not available at the Commission. Also maintains an up-to-date library of all required reference material.

Surveys commercial and trade publications and other releases for articles relating to OIG matters and decisions which require the personal attention of the Inspector General.

Processes employment applications made directly with the Inspector General by referring the person to the appropriate office or arranging interviews with the proper officials.

Coordinates the use of computer, fax, printers and copy equipment in the office. Tracks cases and retrieves material from other systems. Work with the webmaster to maintain up to date information on the OIG web site. Coordinates with the Office of Information Technology to plan and coordinate future office automation needs.


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Specialized Experience at the GS-08: Possess one (1) year of specialized experience equivalent to at least the GS-7 level, or its non-Federal equivalent which may be demonstrated by experience performing the full range of administrative duties including, but not limited to: drafting, editing, and reviewing correspondence; receiving and routing all incoming mail, callers, and visitors; maintaining files; arranging travel; etc.  

Specialized Experience at the GS-09: Possess one (1) year of specialized experience equivalent to at least the GS-8 level, or its non-Federal equivalent which may be demonstrated by experience which the applicant has mastered performing a full range of administrative duties including, but not limited to: drafting, editing, and reviewing correspondence; receiving and routing all incoming mail, callers, and visitors; maintaining files; arranging travel; etc.

All applicants must demonstrate the specialized experience required for the position.


Specialized experience is defined as experience which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position. 

All applications must be received on-line via


For information on how FTC determines the best qualified candidates click here.
To preview questions please click here.


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The Federal Trade Commission offers a comprehensive benefits package. For details please click the link. Benefits Offered.


Click here for Additional Information, information for Displaced Federal Employees, and information on Special Hiring Authorities.


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Individuals applying for this announcement are required to complete and submit an online application through the Office of Personnel Management's (OPM) application system, USAJOBS.  The information you provide in USAJOBS is general information completed by all candidates. That information and your resume will become part of your application and will automatically be transferred to FT-SEE when you apply online. The submission of anything other than the below online application will result in you not being considered for this job.

If applying online poses a hardship to any applicant, please contact us.  Applicants must contact us at 202-326-2021 prior to the closing date to speak to someone who can provide assistance for online submission.  Requests for extensions will not be granted.

There are several parts of the application process that will affect your overall evaluation:
1. Your online resume (See Step 1 below).
2. Your responses to the eligibility questions.
3. Your responses to the vacancy specific self-assessment questions.
4. Submission of supporting documentation (See instructions under the "Required Documentation" section of this posting.

You have until 11:59 PM Eastern Time on the closing date of this announcement to complete the following four-step application process:

STEP 1:  To apply, you must first register on USAJOBS at and have at least one resume associated with your account.  Your online resume must be built using the USAJOBS resume builder or you can upload an existing resume from your computer. You must submit a resume to be considered for this position. Once you have completed the registration process, thoroughly review this vacancy announcement and then select the "Apply Online" button and follow the instructions provided.

STEP 2:  After selecting a resume to submit with your application package, you will be taken to FT-SEE to answer questions related to your experience and vacancy specific questions.  The answers to the questions are necessary to evaluate your qualifications for the specific job to which you are applying. When completed, the information you provided through  USAJOBS and the answers to the
FT-SEE questions will become your application.

STEP 3: Review your resume to make certain that it supports your responses to the questions.  Once you submit your online application, you will see a screen telling you that your application has been successfully transmitted.  If you do not receive this confirmation, you have not successfully completed your application.

STEP 4: Submit Supporting Documentation, as necessary.

NOTE:  Paper applications and information sent by mail WILL NOT BE ACCEPTED.


To help you ensure your application fully outlines your qualifications and eligibility for this position, please submit the following documentation as appropriate.  Some of the items listed may not apply to you.


__ Announcement number, title, and grade(s) of the position
__ Full name, mailing address (including zip code) and day and evening phone numbers (with area code)
__ Statement that you are a U.S. citizen
__ Current Federal employees serving on a competitive career or career conditional appointment or reinstatement eligible must submit a copy of their most recent Notification of Personnel Action (SF-50).
__Copy of DD Form 214 (Certificate of Release or Discharge from Active Duty) (only if claiming veteran's preference)
__SF-15 (Application for 10-point Veteran's Preference) plus the support documentation required by this form (if claiming 10-point veteran's preference)
__ Paid and non-paid work experience related to the position.  For each period of Work experience include:

___Job title
___Series/grade (if Federal employment)
___Duties and accomplishments
___Employer's name and address
___Supervisor's name and contact information
___Starting and ending dates of employment (month/day/year)
___Number of hours worked per week
___Indicate if we may contact current supervisor/employer

___Other job related information, such as training courses (title & year); skills (e.g., other languages, computer software/hardware, tools, etc.)

___Certificates/licenses (current).  
___Honors, awards, and special accomplishments
___A Legible copy of college transcripts (if qualifying all or in part on the basis of Education for this position)
___Support documentation for eligibility for special hiring authorities, such as disability, Peace Corps service, etc.


Alvina Brooks
Phone: 202-326-2323
Fax: 000-000-0000
TDD: 202-326-3422
Agency Information:
Federal Trade Commission
600 Pennsylvania Avenue, NW
Room 723
Attn: Human Resources
Washington, DC
Fax: 000-000-0000


Click here to see What to Expect Next.

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