This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Specialist, ZA-301-II/III

Department:Department Of Commerce

Agency:National Institute of Standards and Technology

Job Announcement Number:NISTOFPM-2013-0011

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$42,209.00 to $97,333.00 / Per Year


Friday, February 01, 2013 to Thursday, February 07, 2013




Career/Career-Conditional - Permanent Full Time




1 vacancy - Gaithersburg, MD, USView Map


All Qualified United States Citizens


Founded in 1901, NIST is a non-regulatory federal agency within Commerce. NIST's mission is to promote U.S. innovation and industrial competitiveness by advancing measurement science, standards, and technology in ways that enhance economic security and improve our quality of life.

"To learn more about working at NIST, please visit Careers at NIST

As an Administrative Specialist in the Office of Facilities and Property Management, Directors Office at NIST, you will be responsible for  a full range of administrative duties to include, budget, financial management, OFPM metrics and balanced scorecard objectives.


Are you ready to explore your future with NIST?


  • Must be a U.S. Citizen.
  • Must be suitable for employment.
  • Must be able to obtain a moderate risk security clearance.


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The incumbent will serve as an Administrative Specialist within the Office of Facilities and Property Management Director’s Office.  The incumbent is expected to perform the full range of administrative responsibilities.  Responsibilities include administering financial management activities within the OFPM Director’s office and the OFPM; developing, analyzing and advising on administrative policy and procedures; managing/coordinating OFPM metrics and balanced scorecard objectives and other general administrative activities consistent with programmatic objectives and NIST policies; and providing guidance, advice, and information on these matters to management and other organizations.  General administrative activities include, but are not limited to, procurements, assistance awards, bankcard purchasing, NIST Associate (guest) processing, travel and property management.  At the ZA-III level, the incumbent will be expected to perform duties independently with minimal guidance and have the ability to effectively analyze and resolve problems.


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Pay Band II: To qualify for this position, you must have 1) one year of specialized experience equivalent to the GS-5 level (ZA-I at NIST) in the Federal Service.  Specialized experience is described as knowledge and experience in financial management and procurement.  OR 2) one full year of graduate level education related to the position, OR 3) completion of a 4-year course of study leading to a bachelor's degree with superior academic achievement (GPA of 2.9 or above); OR 4) a combination of both education and experience which is equivalent to one year of specialized experience as defined above.


Pay Band III: 52 weeks of specialized experience equivalent to at least the GS-9 level (ZA-II at NIST) in the Federal service.  Specialized experience is described as knowledge and experience in financial management and procurement and the skill in developing and reporting organizational metrics.  OR 2) 3 full years of progressively higher level graduate education that demonstrate the knowledge, skills, and abilities necessary to do the work OR 3) have a Ph.D or equivalent doctoral degree. 


Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at:

This position allows you to qualify and be considered based on your education. To receive this consideration, please submit a copy of your transcripts to document that you have met the education requirement. Unofficial transcripts will be accepted in the application package. However, official transcripts will be required prior to a final offer of employment.

Special Instructions for Foreign Education:  
Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website -
. You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation when requested will result in lost consideration.

All requirements stated in the vacancy must be met by the closing of the vacancy announcement.


We will review your resume and cover letter to determine if you meet the minimum qualification requirements for the position. If you meet the qualification requirements stated in the vacancy announcement, we will then compare your resume and supporting documentation to your responses to the job questionnaire (which will be scored) and place you in one of the three pre-defined categories. Your responses to the job questionnaire will serve as the basis for your initial rating in one of three pre-defined categories "gold," "silver," and "bronze." Within each category, those eligible through veterans preference will be listed at the top of the category. More information about the three categories can be found at:
The candidates in the highest category will be certified for referral to the selecting official. If you are applying as a MERIT candidate, we will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, operational cover letter and supporting documentation to your responses on the scored occupational questionnaire. However, your resume or optional cover letter must support your responses to the self-assessment questions, or your score may be lowered. The best-qualified candidates will be identified for referral to the hiring manager and may be invited to an interview. ICTAP and CTAP candidates will be eligible if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. The job questionnaire covers the following knowledge, skills and abilities/competencies:

  • Knowledge of budget planning and financial management methods
  • Ability to utilize automated information systems to research, generate, or process data and other management reports
  • Knowledge of acquisition/assistance award policies and procedures
  • Knowledge of varied administrative functions, i.e. travel, property, safety, security, bankcard, space management, etc.
  • Ability to utilize automated information systems to research, generate, or process data and other management reports

Your responses to the job questionnaire are subject to evaluation and verification. Later steps in the selection process are specifically designed to verify your responses. Deliberate attempts to falsify information will be grounds for disqualifying you or for dismissing you from employment following acceptance.  Please review your responses before submitting your application to ensure the responses are accurate.

NOTE:  Your resume must be complete, detailed and relevant to the position.  

To preview questions please click here.


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NIST offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employee Retirement System.  NIST also offers a broad array of work-life flexibilities and services to employees such as flexible work schedules, teleworking transit subsidies, on-site child care, fitness center, credit union, employee assistants programs, and free parking.  Learn more about NIST's work life programs by visiting  

The following web site is provided for your reference to explore the major benefits offered to most Federal employees


A probationary period may be required.

Payment of relocation expenses is NOT authorized.

This position is covered by an Alternative Personnel Management System (APMS).  This system replaces the General Schedule (GS) pay plan and grades with career paths and pay bands.  For information regarding how the pay bands correspond to the General Schedule, visit

If you are a male born after December 31, 1959 you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.  Please see http://www.sss.govfor more information.

At NIST we are striving to make the application process as easy and efficient as possible. With that in mind, the resume and corresponding responses of successful candidates may be shared with other selecting officials at NIST with opportunities like the one you are applying to.  Additional selections may be made through this vacancy announcement.

The Department of Commerce provides reasonable accommodation to applicants with disabilities where appropriate.  If you need reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Specialist identified in this vacancy. The decision on granting reasonable accommodation will be made on a case-by-case basis. TTY users can contact Office of Workforce Management via the Federal Relay Service, 1-800-877-8339.


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You MUST apply on-line through the
USAJOBS website.  Your complete application package MUST
  1. On-line resume
  2. Position questionnaire
  3. Submit Supporting Documents
  4. ,as
    applicable. See REQUIRED DOCUMENTS

How do you want to be considered?
The following are ways you may apply to this announcement:

Status Candidate - (also referred to as merit promotion) refers to those individuals who are current or former Federal civilian employees who hold or held non-temporary appointments in the competitive service, not the excepted service. Certain eligible veterans may also apply and be considered under VEOA for vacancy
announcements limited to status candidates. For information on VEOA eligibility, please visit:


All Qualified - any qualified U.S. citizen may apply to the announcement.

Special Appointing Authority - Disabled veterans, persons with a disability and other applicants eligible for noncompetitive appointment under special appointing authorities (i.e. VRA, etc), MUST indicate eligibility in this application and submit proof of eligibility prior to the closing date of this announcement. For additional information on special appointing authorities, visit:

NIST offers a one-stop website for veteran's
information.  Check it out at


Problems Completing Your Application?
If you have problems completing your on-line application, including problems submitting your supporting documents, please contact the Hiring Management Help Desk at 1-866-656-6831 or by e-mail at The help desk is
available Monday-Friday 7:00 a.m. to 7:00 p.m. Eastern Time.

How Can I Find the Status of My Application?

You will receive a notice generated by the USAJOBS System that you have successfully transmitted your application.  You can check the status of your application by accessing the USAJOBS web site at and
clicking on "Applications."

If you do not have access to the internet, please contact the Human Resources Specialist listed on this vacancy announcement for alternate methods of application.


What documents do I need to submit?


In addition to your resume, the documents needed for this position are subject to how you apply.  You must refer to the following site when determining documents required: Required Documents


How do I submit my documents:
You may submit required and/or supplemental documents through any ONE of the following methods:

*Upload you file(s);
*Download from your USAJOBS account;
*Fax using the on-line fax cover sheet;

All required supporting documentation mentioned in this vacancy announcement, and all vacancy applications submitted electronically or via fax must be submitted and received by 11:59 pm ET on the closing date of this announcement.  You are not required to submit official documents at this time; copies are sufficient.

NOTE:  Once a document has been uploaded or faxed to a particular cateogry (i.e., transcript), you cannot refax or upload additional documents to the same category (i.e., transcript) without overriding the original documents.  In this case, please submit the additional documents to the "other" category.

The following links provide information on how you may be eligible for various hiring authorities:
VRAVEOA30% or more Disabled VeteranPeople with DisabilitiesCTAPICTAP


Sandra Nail
Phone: 301-975-3008
Fax: 571-258-4052
Agency Information:
100 Bureau Drive
Stop 1720
Gaithersburg, MD
Fax: 571-258-4052


After all application packages have been received, your application package will be reviewed to determine if you meet the minimum qualification requirements.  Best qualified candidates will be forwarded to the selecting official for consideration and may be interviewed.

By submitting your application, you are certifying the accuracy of the information contained in your application.  If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or you may be fined or jailed.  In considering you for this position, we will conduct a suitability/security background investigation.

Status of Your Application:
You can check the status of your application by accessing the USAJOBS website at and clicking on "Track Your Online Application."

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