This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Secretary (OA)

Department:Department Of The Treasury

Agency:Internal Revenue Service

Job Announcement Number:CCDP-13-D22

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$34,075.00 to $49,375.00 / Per Year

OPEN PERIOD:

Tuesday, January 29, 2013 to Thursday, February 07, 2013

SERIES & GRADE:

GS-0318-05/06

POSITION INFORMATION:

This is a full-time position - This is a career/career conditional, bargaining unit position.

PROMOTION POTENTIAL:

06

DUTY LOCATIONS:

1 vacancy in the following location:
Washington, DC, USView Map

WHO MAY APPLY:

U.S. Citizens; no prior Federal experience is required.

JOB SUMMARY:

The incumbent of this position serves as the principal clerical and administrative assistant in the Branch by carrying out and coordinating the clerical and day-to-day administrative support activities required to accomplish the legal work of the Branch. The U.S. Department of the Treasury has a distinguished history dating back to the founding of our nation. Today, as the steward of U.S. economic and financial systems, Treasury is a major and influential participant in the global economy. There are many Treasury bureaus and offices, with over 100,000 employees, working together to face and meet the challenges of our nation.

The Associate Chief Counsel, Corporate employs approximately 60 attorneys who work in our national Office in Washington, DC. These attorneys provide published guidance, field support, and legal advice on tax matters involving corporate organizations, reorganizations, liquidations, spin-offs, transfers to controlled corporations, distributions, to shareholders, debt vs. equity determinations, bankruptcies, and consolidated return issues affecting groups of affiliated corporations, among other matters. 

KEY REQUIREMENTS

  • IF UNABLE TO APPLY ONLINE, CONTACT careerconnectorhelp@do.treas.gov .
  • U.S. Citizenship is required for this position.
  • Applications will be accepted on-line via Career Connector.
  • Click "Print Preview" to review the entire announcement before applying.

DUTIES:

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The following are duties of this position at the GS-06 level. If you are selected at a lower grade level, you will have the opportunity to learn to perform these duties, and will receive training to help you grow in this position.

- Receives telephone and personal callers, personally taking care of all routine administrative and many other matters based on a good knowledge of the substantive programs under the supervisor's control and own mastery of the office administrative procedures and activities. Determines which matters must be referred to the supervisor, supervisor's subordinates, or to another office.

- Arranges and schedules appointments and conferences for the Branch Chief without prior clearance; reminds supervisor of commitments, and see that supervisor is fully briefed on the matters to be considered before the scheduled meeting.

- Makes necessary arrangements for conferences including space, time, people, etc.; assembles appropriate background material for supervisor. May attend conference to prepare report of the proceedings.

- Receives and reads incoming correspondence, reports, instructions, etc.; screens out those items which can be personally handled, and routes remaining material to supervisor or subordinates together with necessary background material.

- Maintains control records of incoming and outgoing correspondence and action documents and follows up on work in progress to ensure deadline reply dates will be met.

- Reviews outgoing correspondence submitted for Branch Chief's approval to ensure appropriate format, grammatical accuracy, and conformance with general policy. Takes corrective action as required to ensure a quality product.

- Searches for, assembles and summarizes information from files and documents in the office and from outside sources for use of the Branch Chief on the basis of general instructions to the nature of the information wanted and its purposes.

- Makes all necessary arrangements for supervisor's official travel including preparing travel requests, arranging scheduled of visits, making train or plane and hotel reservations, notifying organizations and officials to be visited, keeping in touch with supervisor en route, and preparing travel vouchers on return.

- Obtains supplies, equipment, repair and maintenance services for the office through office channels.

- Organizes the flow of clerical processes in the office and sets priorities for accomplishing expedite typing assignments.

- Serves as Branch contact point for timekeeping purposes. Maintains records of leave taken by Branch personnel and ensures that appropriate signatures are obtained and that records are submitted timely.


QUALIFICATIONS REQUIRED:

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In order for your application to be considered, you must meet the following requirements by the closing date of this announcement:

GS-05: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-04 grade level in the Federal Service. Specialized experience for this position includes: maintaining files and records, receiving and screening visitors, scheduling appointments; providing information or referring telephone calls to appropriate area. 

GS-06: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-05 grade level in the Federal Service.  Specialized experience for this position includes: establishing files or records, reviewing and editing written materials for content and grammatical accuracy, locating and summarizing conference arrangements, arranging meeting, and providing guidance to office and clerical staff. You must have a working knowledge of automation equipment with multiple software capabilities in order to create, manipulate, compute, report, retrieve, print and transmit data.

The experience may have been gained in either the public or private sector. One year of experience refers to full-time work; part-time work is considered on a prorated basis. 

GS-05: You may substitute education for specialized experience as follows: 4 years above high school. OR

You may qualify by a combination of experience and education. Options for qualifying based on a combination will be identified in the online questions.

GS-06: No education substitution.


All applicants qualifying based on education or a combination of education and experience are required to submit all undergraduate and graduate college transcripts, including transcripts from transfer schools, no later than the closing date of the announcement.

Typing Proficiency: A typing proficiency of 40 wpm based on a 5 minute test with no more than 3 errors is required. Proof of an acceptable typing speed must be submitted with the application in one of the following ways:  1) A current notice of test results (from an appropriate testing authority) based on a five-minute typing test which includes words per minute and error rate ; or 2) A self certification that states you type 40 wpm.

HOW YOU WILL BE EVALUATED:

Your application includes your: 1. Resume, 2. Responses to the online questions, and 3. Required supporting documents.

We use a multi-step process to evaluate and refer applicants: 1. Minimum Requirements: Your application must show that you meet all requirements, including the education and/or experience required for this position. You may be found "not qualified" if you do not possess the minimum competencies required for the position. If your application is incomplete, we may rate you as ineligible. 2. Rating: Your application will be evaluated in the following areas: Ability to receive visitors and callers effectively and professionally; Ability to screen and distribute incoming correspondence and to review outgoing correspondence for format, grammar, and tone; Ability to establish and maintain files; Ability to plan, organize, and coordinate a variety of activities; Skill in the use of office automation equipment and software programs related thereto. We may lower your rating if your responses to the online questions are not supported by the education and/or experience described in your application.  Category Rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three categories, A, B, or C, depending on your experience and education related to this position. Veterans' preference is applied after applicants are assessed. Preference-eligibles will be listed at the top of their assigned category and considered before non-preference-eligibles in that category. Qualified preference-eligibles with a compensable service-connected disability of 10% or more will be listed at the top of the highest category. 3. Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration and possible interview. If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP)), you must receive a rating of Category B or better to be rated as well qualified to receive special selection priority. Please go to http://www.treasury.gov/careers/Pages/ctap-ictap.aspx for more information.

We recommend that you preview the online questions for this announcement before you start the application process.


To preview questions please click here.


BENEFITS:

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We offer a workplace that is respectful, fair, and values diversity. Our comprehensive benefits are very generous - helping you to reach your personal goals by supporting your professional growth, health, well-being, and your family needs.

Learn more about Federal benefits programs at: http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc



OTHER INFORMATION:

- We will not pay relocation expenses. - We may select from this announcement or any other source to fill one or more vacancies. - This is a bargaining-designated position. CONDITIONS OF EMPLOYMENT:  If selected for this position, you will be required to: - Complete a one-year probationary period (unless already completed). - Complete a Declaration for Federal Employment to determine suitability for Federal employment. - If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so. - Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9 (http://www.uscis.gov/files/form/I-9_IFR_02-02-09.pdf). Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. - Undergo an income tax verification. - Successfully complete a background investigation.



HOW TO APPLY:

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The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 6:30 a.m. - 3:00 p.m. (Central Time), Monday - Friday). If applying online poses a hardship, please contact us by noon ET on the announcement's closing date.

Treasury provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.

Step 1 - Create or Upload a Resume with USAJOBS (www.usajobs.gov) We suggest you go to the end of the Qualifications & Evaluation section of the job announcement to preview the online questions that you will answer in Step 3. You may need to customize your resume to ensure that it supports your responses to these questions. For resume tips click here http://www.treasury.gov/careers/Documents/Resume%20Tips.pdf You may create a resume in USAJOBS or upload one of your own choosing. Although you must enter your Social Security Number (SSN) for USAJOBS, we will only see the last four digits for identification purposes.

Step 2 - Apply Online Click the "Apply Online" Button on this announcement and then select the resume you wish to submit with your application. You will be redirected to the Department of the Treasury's CareerConnector website to complete the application process.

Step 3 - Answer the Online Questions and Submit Your Online Application If this is your first time on Treasury's CareerConnector website, you will be prompted to register by answering questions related to your eligibility for Federal employment. The system will save these responses and take you back to the main screen so that you can answer the job-specific questions. Select "Take me to the assessment" and click on the "Continue" button to answer the job-specific questions. You must answer all the questions and click the "Finished" button.

Step 4 - Review and Confirm Your Submission You will now have the option to upload a document or print fax cover-sheets for your required documents (see step 5 for details). Once you click "Done," you will see a summary of your application for your review. You may also print a copy for your records. When you click "Finished" at the bottom of the page, you will then be directed back to USAJOBS where you can confirm that your application has been submitted and track your application status.

Step 5 - Submit Required Documents You can submit any required documents (discussed below) by: document upload or fax. Whichever method you choose, please include the job announcement number with your documents. To protect your privacy, we encourage you to remove your SSN from any documents that you submit.

Document Upload: You may upload supporting documents in one of two ways: 1. Once you finish answering the questions in the job announcement, you will be prompted to upload your document(s) to your application. You will be given the choice to either upload the document as part of the application process or you can select a document that you've already loaded on USAJOBS. OR 2. You can upload a document to an existing application by logging into your USAJOBS account profile. Click on "My Applications" and search for the vacancy. Once you've located the vacancy, click on the vacancy and select "Apply Online." Move through your existing application to the Documents page and select Upload in order to add a document to your application. Be certain to review your complete application for confirmation that the document uploaded. In the Application Review section, you may verify acceptance of your documents in CareerConnector if you see them listed on the "Vacancy Documents" screen. Then, click on "Finished" to be returned to USAJOBS.

Fax: Create a fax cover-sheet in CareerConnector by following the "Faxing Supporting Documentation" instructions. The fax number will be on the cover-sheet. We strongly encourage that you fax the supporting documents at least 12 hours prior to the closing date. If you are unsure of how to obtain the fax cover sheets or you have problems faxing please email the contact name given for additional assistance.



REQUIRED DOCUMENTS:

Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).

VETERANS' PREFERENCE DOCUMENTATION  If you are claiming veterans' preference, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD-214 (Member 4 copy), or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs showing dates of service and type of discharge. Ten-point preference eligibles must also submit an Application for 10-point Veteran Preference, SF-15, along with the required documentation listed on the back of the SF-15 form. An SF-15 may be found at: http://www.opm.gov/forms/pdf_fill/SF15.pdf. For more information on veterans' preference, please go to http://www.fedshirevets.gov/job/vetpref/index.aspxhttp

CTAP/ICTAP: If you are a displaced or surplus Federal employee eligible for consideration under the Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP), you must submit proof of eligibility. For a detailed list of documents, please to http://www.treasury.gov/careers/Pages/ctap-ictap.aspx.

EDUCATION DOCUMENTATION If you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or a list of courses showing title, number of credits, grade, and date of completion. To be used in meeting qualification requirements, a college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to www.ope.ed.gov/accreditation/search.aspx . An official transcript will be required if you are selected. If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency; more information may be found at: http://www.opm.gov/qualifications/SEC-II/s2-e4.asp#e4a.

AGENCY CONTACT INFO:

Deanna Porter
Phone: 972-308-7362
Fax: 000-000-0000
Email: deanna.r.porter@irscounsel.treas.gov
Agency Information:
INTERNAL REVENUE SERVICE
4050 Alpha Road
Room 1470, MS 2115 NDAL
Staffing Classification and Benefits
Dallas, TX
75244
US
Fax: 000-000-0000

WHAT TO EXPECT NEXT:

You may check the status of your application for this position at any time by logging onto the USAJOBS "My Account" tab and clicking on "Application Status". We also recommend you opt to receive status emails through USAJOBS by logging into "Notification Settings."

Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate, or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.


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Job Announcement Number:

CCDP-13-D22

Control Number:

336742300