This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Office Automation Assistant

Department:Department Of Agriculture

Agency:Agricultural Research Service

Job Announcement Number:UK833603-ARS-MS

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$31,315.00 to $40,706.00 / Per Year

OPEN PERIOD:

Thursday, January 31, 2013 to Tuesday, February 12, 2013

SERIES & GRADE:

GS-0326-05

POSITION INFORMATION:

Full Time - Term NTE 13 months

PROMOTION POTENTIAL:

05

DUTY LOCATIONS:

1 vacancy in the following location:
Urbana, IL United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

PLEASE READ ALL THE INSTRUCTIONS UNDER "HOW TO APPLY" BEFORE YOU BEGIN.
RELOCATION EXPENSES WILL NOT BE PAID.


This vacancy announcement is being extended for one additional day due to System problems with the OPM USA Jobs web site.

The Agricultural Research Service (ARS) works to ensure that Americans have reliable, adequate supplies of high-quality food and other agricultural products. ARS accomplishes its goals through scientific discoveries that help solve problems in crop and livestock production and protection, human nutrition, and the interaction of agriculture and the environment.

 

IMPORTANT NOTE FOR TERM APPOINTMENTS: THIS POSITION WILL BE FILLED AS A TERM APPOINTMENT NOT TO EXCEED (NTE) 13 MONTHS BUT MAY BE EXTENDED UP TO 4 YEARS.

KEY REQUIREMENTS

  • You must be a U.S. Citizen or National to apply.
  • Required to pass a background investigation and fingerprint check.
  • Registered for Selective Service, if applicable.
  • Meet experience requirements
  • This announcement may be used to fill more than one position.
  • Must have the ability to type 40 words per minute.

DUTIES:

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This position is located in the Global Change and Photosynthesis Research Unit in Urbana, IL.

 

Major responsibilities include:

  • Uses office automation software to produce a variety of documents including memoranda and reports.
  • Establishes and maintains a variety of office records and files. 
  • Determines supplies needed for the office staff.
  • Receives telephone calls and greets visitors.
  • Arranges travel for staff and prepares and types orders, vouchers, etc.
  • Prepare and process Time and Attendance records.
  • Sort and distribute mail.

 


QUALIFICATIONS REQUIRED:

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Applicants must meet all qualification requirements by Tuesday, February 12, 2013. 

You may start at the GS-05 level if you have the following qualifications:

  • One full time year (12 months) of specialized experience equivalent to the GS-4 grade level of the Federal service or private sector equivalent performing a variety of clerical and administrative duties that included the use of word processing and other automated systems; a knowledge of grammar, punctuation, format and style to prepare correspondence, memorandums, and letters; maintaining reference manuals; developing and preparing a variety of reports; receiving and referring visitors and telephone callers, and maintaining office files.  OR
  • Four full years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. OR
  • Less than the four years of post-high school education, but a combination of post-high school education (in excess of the first 60 semester hours) and the specialized experience described above.
  •  

           You must possess a typing speed of 40 words per minute.

     


    College transcripts: If are qualifying based on education, submit a copy of your college transcripts that list college courses detailing each course by the number and department (i.e., bio 101, math 210, etc), course title, number of credit hours and grade earned. You must submit evidence that any education completed in a foreign institution is equivalent to U.S. education standards with your resume.  You may submit an unofficial copy of the transcript at the initial phase of the application process. Please refer to the "How to Apply, Alternative Methods for Submitting your Application Materials" section for instructions on submitting the transcript.

    NOTE: Your college transcript is used to verify successful completion of degree, or college course work. An official college transcript will be required before you can report to duty.

    BACKGROUND INVESTIGATION AND FINGERPRINT CHECK: Selection and retention in this position is contingent on a successfully adjudicated FBI National Criminal History Check (fingerprint check) and a background investigation.

    HOW YOU WILL BE EVALUATED:

    We will review your application, including an online assessment questionnaire, to ensure you meet the job requirements and assess your ability to perform this job. Before any certificate can be issued to the selecting official, the resume and supporting documents are reviewed by an HR Specialist to ensure that (a) minimum qualification requirements are met and (b) the resume supports the answers provided to the job-specific questions. Your answers will be verified against information provided in your online resume and application. Be sure that your resume clearly supports your responses to all the questions addressing experience and education relevant to this position.

    Note: If a determination is made that you have rated yourself higher than is supported by your description of experience and/or education OR that your application is incomplete may result in receipt of a lower or ineligible rating.

    For Competitive Applicants/All US Citizens - If you meet the qualification requirements based on the extent and quality of experience, and training relevant to the duties of the position and your responses to the automated scoring system, your application will be placed in one of the three categories: Best Qualified, Well Qualified, or Qualified. Within these categories, applicants eligible for veteran's preference will receive selection priority over non-veterans.


    BENEFITS:

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    Term employees are eligible to elect life and health insurance coverage and will be covered by a Retirement System. Employees will earn annual and sick leave.  For additional information on benefits, click here. 

    DIRECT DEPOSIT:  All federal employees are required by P.L. 104-134 to have federal payments made  by direct deposit.  click here.



    OTHER INFORMATION:

    Interagency Career Transition Assistance Plan (ICTAP) or Career Transition Assistance Plan(CTAP):   If you are claiming CTAP/ICTAP eligibility, provide a copy of your most recent annual performance appraisal (at least "fully successful" or equivalent), and proof of eligibility, i.e., a RIF separation notice or Certification of Expected Separation, and SF-50 noting current position, grade level, and duty location. CTAP/ICTAP eligibles will be considered well-qualified if achieving a rating of 80 or above excluding veteran's preference points.

    Selective Service:  If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.  See http://www.sss.gov/



    HOW TO APPLY:

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    Please read all the instructions before you begin.

     

    To apply for this position, you must submit a complete Application Package, which includes the following:

    1.  Resume. You may either use USAJOBS Resume Builder to create a resume or create your own; however, your resume must contain the following information: 1) job information for which you are applying; 2) personal information;  3) work experience; and, 4) other qualifications.
    2. A complete Occupational Questionnaire.
    3. Additional Required Documents i.e., Veterans documents, etc (see Required Documents section below).

    To begin this process, click the "Apply Online" button to create an account or log into your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure that you click the Submit My Answers button at the end of the process.

    Please print your "Confirmation of your Submission to Application Manager" for your records. The online Occupational Questionnaire must be completed and submitted by 11:59 p.m. EDT on Tuesday, February 12, 2013.  Applications are not screened for required documents before determining minimum qualifications. It is your responsibility to ensure that all required documents are received in the office by the close of business on or before the closing date of this announcement. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in the mail service etc.


    Alternative Method for Submitting Your Application Materials:

    If you are unable to apply online, you may fax your application materials to 1-478-757-3144. 

       ·    Click View Occupational Questionnaire to download the questions, and
       ·    Click here to download the OPM Form 1203FX, this form is used to record your responses on, and
       ·    Click here to download the required fax cover page.

    If applying online or faxing your application materials poses a hardship, please contact the servicing human resources office during core business hours (8:00am to 4:30 pm central time) prior to the closing date. Requests for hardship will be reviewed on a case-by-case basis. Make requests in a timely manner to allow enough time to obtain documents and return the completed information to our office.



    REQUIRED DOCUMENTS:

    In addition to your Occupational Questionnaire and Online Resume, other documents may be required.
    1) If this vacancy announcement has a basic education requirement and/or you are substituting education for specialized experience, you must submit a copy of your college transcripts.

    2) If you are applying for Veteran Preference, submit evidence of eligibility, such as DD-214, Certificate of Release or Discharge from Active Duty, or Application for 10-point Veteran Preference (Standard Form 15), and the proof requested on the form.

    3)  If you are a current or former federal employee please provide the most current Notification of Personnel Action (SF-50) that verifies career/career-conditional status, position title, series and grade.

    AGENCY CONTACT INFO:

    MARCIA SHAKUR
    Phone: (816)926-6781
    TDD: 800-735-2966
    Email: MARCIA.SHAKUR@KCC.USDA.GOV
    Agency Information:
    Farm Service Agency
    Please do not send mail
    Apply On-Line
    Thank You, MO
    00000

    WHAT TO EXPECT NEXT:

    Once your online Occupational Questionnaire and resume has been received, you will receive an acknowledgement email that your submission was successful. After a qualification review of your complete application package has been made, you will be notified as to the status of your application. If further evaluation or interviews are required, you will be contacted.  You can track the progress of your application package in Application Manager at http://applicationmanager.gov/.  


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    Job Announcement Number:

    UK833603-ARS-MS

    Control Number:

    336646700