This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Extramural Support Assistant (OA)-NIAID-DE

Department:Department Of Health And Human Services

Agency:National Institutes of Health

Job Announcement Number:NIH-NIAID-DE-13-825886

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$37,983.00 to $54,875.00 / Per Year

OPEN PERIOD:

Tuesday, January 29, 2013 to Saturday, February 02, 2013

SERIES & GRADE:

GS-0303-06/07

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

2 vacancies in the following location:
Montgomery County, MD United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

The NIH is the premier biomedical research center for the world. Its 27 Institutes and Centers employ approximately 18,000 employees doing a vast array of jobs, all supporting efforts for a healthy nation. For information on the NIH mission, goals, and Institutes and Centers, visit NIH Overview

This position is located at the National Institutes of Health, National Institute of Allergy and Infectious Diseases, Office of the Director, Office of Science Management and Operations, Office of Administrative Services, Extramural Administrative Management Branch.

KEY REQUIREMENTS

  • U.S. Citizenship requirement met by closing date.
  • Position is subject to a background investigation.

DUTIES:

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If selected for this position your duties will include:

  • Performing specialized tasks requiring continuing responsibilities for projects, questions, and issues related to the grants function.  Serving as a point of contact and furnishing explanations of the regulations and procedures pertaining to the grants function.

  • Providing non-routine administrative support for the review of grant applications and contract proposals involving a variety of problems and situations.

  • Reviewing completed work of other clerical staff to ensure that instructions have been followed.

  • Providing logistical support and coordination for scientific conferences, workshops, and site visits as well as reviewing any other advisory group meetings.  Assisting with meetings activities on site.

  • Maintaining data in local databases and preparing reports.

  • Initiating and responding to email, telephone, and letter inquiries and providing requested materials.

  • Using software functions to produce a wide range of documents that require complex formats such as graphics or tables within text, to edit and reformat electronic drafts, and to update or revise existing databases or spreadsheets.


  • QUALIFICATIONS REQUIRED:

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    Qualification Requirements: 

    GS-6: You must demonstrate in your resume at least one (1) year of specialized experience equivalent to at least the GS-5 level in the Federal service obtained in either the private or public sector, performing the following types of tasks:  processing grant applications and related paperwork, serving as a point of contact for an assigned area, creating files and documents for program staff, processing travel orders, responding to customer inquiries, maintaining data in local databases, scheduling meetings and arranging for meeting facilities and equipment.

     

    GS-7: You must demonstrate in your resume at least one (1) year of specialized experience equivalent to at least the GS-6 level in the Federal service obtained in either the private or public sector, performing the following types of tasks:  independently processing required documents for travel or related to the processing of grants and/or contracts, resolving non-routine administrative issues for program staff, reviewing work of other staff to ensure compliance,  preparing and running reports from various databases for management, coordinating logistical support for program staff.

     

    In addition to the basic requirements, you must be able to type at least 40 words per minute.

     

     

     


     

    Males born after December 31, 1959 must be registered with Selective Service.

    HOW YOU WILL BE EVALUATED:

    If you meet the minimum qualifications for this position, your application and responses to the online questionnaire will be evaluated under Category Rating and Selection procedures for placement in one of the following categories:

    • Best Qualified – for those who are superior in the evaluation criteria
    • Well Qualified – for those who excel in the evaluation criteria
    • Qualified – for those who only meet the minimum qualification requirements

    Candidates determined to be Best Qualified will be referred to the hiring manager for further consideration and possible interview. The Category Rating Process does not add veterans' preference points, but protects the rights of veterans by placing them ahead of non-preference eligibles within each category.

    Click here to view vacancy questions: View Assessment Questions

    If you are a veteran, CTAP or ICTAP eligible, or an individual with a disability, please refer to the following links for additional information and required documents:

    All such documents MUST be received by 11:59pm ET of the closing date, Saturday, February 02, 2013, to be considered.


    BENEFITS:

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    The federal government offers a comprehensive benefits package including vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.  For more information, check out New Employee Benefits at NIH and OPM's Employee Benefits Information.

    OTHER INFORMATION:

    We are unable to pay relocation expenses.

     

    A one-year probationary period may be required upon selection/ placement.

     

    Additional selections may be made through this vacancy announcement. The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers. The NIH maintains a tobacco free work environment and campus.



    HOW TO APPLY:

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    Submission of a resume alone IS NOT a complete application.   You must provide a complete online Application Package which includes:

    • Your Resume (Please provide sufficient details in your resume to enable us to determine if you meet the requirement for qualifying experience (as stated in the Qualifications section) and to support your answers to the online questionnaire.   Providing insufficient details in your resume may result in a lower or ineligible rating.)  
    • A complete Assessment Questionnaire, View Assessment Questions.
    • Other required supporting documents (See the Required Documents section for any additional forms and/or supplemental materials required.)
    • If you would prefer to submit a Curriculum Vitae (CV) for consideration, you may submit a skeletal online resume and Fax your CV.   Submission of a resume/CV alone IS NOT a complete application.   You must complete the online questionnaire that will appear when you begin your application on USAJOBS.   (See the Required Documents section for any additional forms and/or supplemental materials required.)

    To begin the online application process, click the "Apply Online" button at the bottom of this screen to log in to your existing USAJOBS account or to create an account if you do not already have one.

    • Follow the prompts to complete the Assessment Questionnaire. Please ensure you click the "Submit My Answers" button at the end of the process.
    • To fax supporting documents you are unable to upload, you must use the fax coversheet found at http://staffing.opm.gov/pdf/usascover.pdf .    Include the vacancy announcement number for the job to which you are applying, 825886.   Fax your documents to 1-478-757-3144.

    If you have questions or require reasonable accommodation during the application process,  please contact the HR staff member listed below.   If you cannot apply online, these are the steps to follow:

    1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, View Occupational Questionnaire.
    2. Print this 1203-FX form to provide your response to the occupational questionnaire http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf.
    3. In Section 25 of the Occupational Questionnaire, you may notice that the numbering restarts with number one. When entering your responses on the 1203-FX form please continue to enter your responses on the next available number within this section. The numbers on the 1203-FX will not match the Occupational Questionnaire once it restarts with number one. This issue has been identified and will be resolved as soon as possible.
    4. Fax the completed 1203-FX form along with any supporting documents to 1-478-757-3144. Your 1203-FX will serve as a cover page for your fax transmission.

    If you have difficulties with hearing and are seeking assistance, please call a relay operator at 1-800-735-2258 or visit Maryland Relay or AT&T Relay.

    For technical difficulties, contact HR Systems Support between 8 AM and 4:30 PM ET Monday through Friday at 301-451-1436 or hrsystemssupport@mail.nih.gov.

    Additional Information on How to Apply

    Information on Reasonable Accommodation

    To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select "My Applications", and click on the "more information" link under the application status for this position.



    REQUIRED DOCUMENTS:

    The following information must be received by 11:59pm ET on the closing date of the announcement, Saturday, February 02, 2013.  

    1. Resume via USAJOBS.
    2. Responses to online questionnaire.
    3. If applicable, supporting documentation (including DD214 to support Veterans' Employment, CTAP/ICTAP, Schedule A, or other information requested in the announcement such as transcripts). To ensure your information is secure, please block out any Social Security numbers (SSNs). Clean copies may be requested if you are hired.

    AGENCY CONTACT INFO:

    Cathy D. Richardson
    Phone: (301)402-2381
    Email: RICHARCA@MAIL.NIH.GOV
    Agency Information:
    National Institutes of Health
    2115 E Jefferson St
    Bethesda, MD
    20892

    WHAT TO EXPECT NEXT:

    Within 15 business days of the closing date, Saturday, February 02, 2013, you may check your status online at USAJOBS We will update your status after each key stage in the application process has been completed.

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    Job Announcement Number:

    NIH-NIAID-DE-13-825886

    Control Number:

    336597200