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This Position Is No Longer Available

Job Title:  Administrative Officer
Department:  Department Of The Interior
Agency:  National Park Service
Job Announcement Number:  832884 NS

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$57,408.00 to $74,628.00 / Per Year
Tuesday, January 29, 2013 to Friday, February 08, 2013
Full Time - Permanent
1 vacancy in the following location:
Los Alamos, NM United StatesView Map
Status Candidates (Merit Promotion and VEOA Eligibles)


Experience your America and build a fulfilling career by joining the National Park Service. Become a part of our mission to unite our past, our cultures and our special places, to establish important connections to the present and build a rich and lasting legacy for future generations. For more information about the National Park Service, click

WHO MAY BE CONSIDERED: Government-wide career or career-conditional employees; Transfer and Reinstatement Candidates, 30% or More Compensable Disabled Veterans, Veterans Recruitment Act (VRA) Eligibles, Qualified Handicapped Individuals, Veterans who are Preference Eligibles or who have been separated from the Armed Forces under honorable conditions after three years or more of continuous active service (VEOA) and returned volunteers from the Peace Corps or Vista, etc.  You must submit proof of this eligibility with your application.

This is a permanent, full-time position.

This is the position of the Administrative Officer of one of the units of the National Park Service.  The Administrative Officer is responsible for ensuring the efficiency and effectiveness of all administrative operations. The incumbent's functions and activities include management advisory services, financial management and budget, human resources, acquisition and property management, and information management.


  • U.S. Citizenship Required
  • Appointment subject to background investigation and favorable adjudication
  • Selective Service Registration status.
  • Must be able to obtain and possess a valid state drivers' license.


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The Administrative Officer is the Chief of the Administrative Division of the park.  The Administrative Officer is responsible for advising on all administrative matters in the park and for guiding management and staff of the park toward effective management of the park’s business.  The major duties of the position are to supervise the staff of the Administrative Division in the detailed work in six areas:  1) advisory service to the Superintendent, the managers, and the employees of the park on the areas of administration relating to their programs and objectives; 2) budget and financial management; 3) human  resources management; 4) acquisition and property management; 5) information management; 6) oversight of concessions program and 7) an array of administrative services required to support the programs and staff of the park.

Physical Demands: The work is primarily sedentary, although there may be some walking, standing, bending, and carrying of light items such as papers, books, or small parts, or driving an automobile.

Work Environment: Work is typically performed in an adequately lighted and climate controlled office. The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, labs, or commercial vehicles.

AREA INFORMATION/HOUSING INFORMATION: The Monument is located 45 miles from Santa Fe, 32 miles from Espanola, and 12 miles from Los Alamos.  Elevation ranges from 5,300 to 10,199 feet with headquarters located at 6,000 feet.  Good medical facilities, schools and  shopping are available in Los Alamos.  Local cost of living is considered high.  Government housing may be available.  Please visit the web site for additional area information.


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QUALIFICATIONS: To be eligible for this position, you must possess the qualifying specialized experience and/or education as well as the selective factors as described in the occupational/assessment questionnaire and as outlined below. All qualifications must be met by the closing date of this announcement, 5 pm Eastern Standard Time on Friday, February 08, 2013. Qualifying experience may be obtained in the private or public sectors. The Group Coverage Qualification Standard for Administrative and Management Positions may be found on the Office of Personnel Management website:

SPECIALIZED EXPERIENCE FOR THE GS-11 LEVEL: One year of full-time experience at the GS-09 level that is close or similar to the work of this job, that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position.  Qualifying experience includes, but is not limited to, duties such as providing advisory services to management and employees in least one of the following administrative areas: participating in the formulation of annual operating budgets; indentifying reconciliation of a wide range of monthly expenditures against allocated funding; utilizing spreadsheets and administrative system reports on obligations and expenditures; providing guidance on human resources functions such as recruitment, initiate and coordinate preparation of personnel actions and documents, ensure the confidentiality and privacy of personnel information, supervisory/leadership experience, information management experience, and experience in providing guidance on administrative laws, regulations, policies, standards, or developing and formulating alternative solutions to administrative matters.


Possess a Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher-level graduate education leading to such a degree in a field of study that is directly related to the work of the position, which demonstrates possession of the knowledge, skills, and abilities needed to do the work of this position. Directly related graduate study my include, but is not limited to business administration, accounting, governmental budgeting, and/or public administration. (Three years of graduate education is 54 semester hours or 81 quarter hours).


Have an equivalent combination of such education and experience. For example, I have six months of the specialized experience described above (50% of the experience requirement), and 45 semester hours or 68 quarter hours quarter hours of directly related graduate level education in an accredited educational institution (50% of the qualifying education).

SPECIALIZED EXPERIENCE FOR THE GS-12 LEVEL:  One year of full-time experience at the GS-11 level that is close or similar to the work of this job, that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position.  Qualifying experience includes, but is not limited to, duties such as: participating in the formulation of annual operating budgets; indentifying reconciliation of a wide range of monthly expenditures against allocated funding; utilizing spreadsheets and administrative system reports on obligations and expenditures; providing guidance on human resources functions such as recruitment, initiate and coordinate preparation of personnel actions and documents, ensure the confidentiality and privacy of personnel information, supervisory/leadership experience, information management experience, and experience in providing guidance on administrative laws, regulations, policies, standards, or developing and formulating alternative solutions to administrative matters.

Education is not creditable at the GS-12 grade level.

TIME-IN-GRADE REQUIREMENTS: Time-in-grade requirements must be met by the closing date of this announcement. This requires applicants who have held a GS position at any time within the past 52 weeks to have served at least 52 weeks at the next lower grade level in the normal line of progression for this occupation.

To qualify based on education, you must submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, major(s), and grade-point average or class ranking. Applicants can verify accreditation using this link: Transcripts do not need to be official but if you are selected for this position and you used your education to qualify then you will need to provide official transcripts before you enter on duty. You can receive credit for education received outside the United States if you provide evidence that it is comparable to an accredited education institution in the United States when you apply. For further information click;

1. Appointment is subject to the applicant's successful completion of a background security investigation and favorable adjudication.

2. A one-year probationary period may be required for any person selected who has not previously served one in the Federal government.
3. Incidental Motor Vehicle Operator: You may be required to operate a government (or private) motor vehicle as part of your official duties.  Prior to your first official motor vehicle operation, and again every year thereafter (or more frequently if management determines such need exists), you will be required to sign an affidavit certifying to your possession of a valid State issued drivers license that is current and has not been revoked, suspended, canceled, or otherwise disqualified in any way to prohibit your operation of a motor vehicle.  You will also submit a photocopy of your valid State issued drivers license prior to your first official motor vehicle operation, and again every year or more frequently if management determines such need exists. Lastly, you may be required to submit (within a State sealed envelope or submitted directly by the State authorities), and at your own expense, all certified driving records from all States that discloses all valid drivers licenses, whether current or past, possessed by you.  Please indicate in your application whether you possess a valid State drivers license.
4. Occasional travel may be required. You will be required to obtain and possess a government credit card.
5. If you are a current career or career-conditional Federal employee you must submit a copy of your latest SF-50 "Notification of Personnel Action" and/or a copy of the SF-50 that reflects career or career-conditional tenure, such as the initial hire, promotion; or reassignment, showing position title, series, grade and tenure (do not submit, SF-50s for Awards, Within-Grade-Increase, or Pay Adjustments) or you will not be considered under the merit promotion process. Also, you should submit your most recent performance appraisal. If you cannot submit your appraisal a written justification for its absence must be provided.
6. Selective Service Registration Status: If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency. If you are required to register with the Selective Service System, you must provide evidence of such as a condition of appointment prior to appointment. You may use this link to obtain the required documentation, Selective Service System,
7. If you are selected for Federal employment, you will be required to fill out a Declaration of Federal Employment, OF-306, prior to being appointed to determine your suitability for Federal employment and to authorize a background investigation. Failing to answer all questions truthfully and completely or providing false statements on your application may be grounds for not hiring you, or for firing you after you begin work. Also, you may be punished by fine or imprisonment (U.S. Code, Title 18, section 1001).


Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities (KSAs) required of this position. Please follow all instructions carefully.

Please Note: All answers provided in the on-line process must be substantiated in your application package. Upon review, if it is determined that your work history, knowledge, skills and abilities, and/or supporting documents do not support your answer choices, you may be rated ineligible, not qualified or your score may be modified. Please ensure that your work history provides enough detail to support your answers to the assessment questions. Your qualifications will be evaluated on the following factors/competencies (knowledge, skills, abilities and other characteristics).

  • Ability to plan, organize, direct, and coordinate the administrative work of a park or similar organization.
  • Ability to administer a budget and finance program.
  • Ability to administer a property management and procurement program.
  • Ability to administer a human resources program.
  • Ability to supervise others.

Please include ALL applicable work experience that relates to the position for which you are applying. You must include months, years and hours per week worked to receive credit for your work experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours are prorated. You will not receive any credit for experience that indicates hours per week "varies". List exact hours per week on each job experience.


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The Federal government offers a number of exceptional benefits to its employees. For information on federal benefits, please visit these links:, or, Department of the Interior must identify a financial institution for direct deposit of net pay within 30 days of entrance on duty.


1. CTAP/ICTAP: If you are an eligible Agency Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) applicant you may apply for special selection over other candidates for this position. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. CTAP/ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456. For additional information go to
Individuals who have special priority selection eligibility under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) must be well qualified for the position to receive consideration for special priority selection. Definition of well qualified for CTAP/ICTAP: WELL QUALIFIED is defined as an eligible CTAP applicant who meets the following: OPM qualification standards for the position; all selective factors, where applicable; special qualifying conditions that OPM has approved for the position; is physically qualified with reasonable accommodation, when appropriate; to satisfactorily perform the duties of the position upon entry; and is rated by the organization at the second level on the knowledges, skills and abilities.
2. Travel, transportation, and relocation expenses may be paid if the person selected for the position is from outside the local commuting area and is otherwise eligible for reimbursement of relocation expenses under the Federal Travel Regulations. However, there will be no guaranteed home sale.
3. All qualification and any other requirements must be met by the closing date of this announcement.
4. Number of Vacancies: One. This announcement may be used to fill additional similar vacancies if necessary.
NOTE: Applicants must submit their application packages electronically or by fax following the instructions above. Applications/resumes and supporting documentation sent by mail (including email) WILL NOT BE ACCEPTED.
Applicants are advised that a variety of public facilities such as schools, public libraries, state employment offices and regional job centers provide access to computers at no charge. Help may also be available to targeted groups through a variety of public assistance agencies.


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 To apply for this position, you must provide a complete Application Package, which includes: 

  • Your Resume
  • A complete Occupational Questionnaire
  • Additional Required Documents (see Required Documents section below)
  • The complete Application Package must be submitted by 11:59 p.m. (Eastern Standard Time) on Friday, February 08, 2013. All Application materials and supporting documents must be submitted to the Office of Personnel Management (OPM) collection office located in Macon, GA. as described in this vacancy. (Note: The Intermountain Regional Office - Santa Fe, which is the advertising office, will not accept any materials submitted by mail, fax, or email.

    To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

    To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID 832884.

    Fax your documents to 1-478-757-3144.

    Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select Application Status, and click on the more information link under the application status for this position.

    If you cannot apply online:

    1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire and

    2. Print this 1203FX form to provide your response to the occupational questionnaire and

    3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission. 

    Note: If you are only submitting supporting documents see the Submitting Documents instruction in Step 2 below.


    Step 2 

  • Resume: Job Information - Your resume, curriculum vitae, or any other written format you choose to describe your job-related qualifications can be submitted electronically using the document upload process or by fax to: 1-478-757-3144. It is IMPORTANT to include all of the information in your resume or other written format that is contained in the USAJobs online resume builder; If you choose to use the USAJobs online resume builder, this information will be included when you create and submit a resume.
  • Qualifications - example, typically used for licenses or other documents that attest to the qualifications of the applicant.
  • Transcripts - If you are using any part of your qualifications based on Education, you must submit a copy of your transcripts. If selected you will be asked to provide a Sealed Official Copy of your transcripts.
  • Miscellaneous - any supporting document that does not already have its own type listed, (such as documentation for eligibility under any of the special hiring authorities)
  • DD-214, SF-15, Other Veteran Documents - Legible copy of DD-214 that shows honorable discharge, VA letter dated 1991 or later, SF-15 plus proof required by that form, if applicable.
  • SF-50 - Current Federal employees must submit proof of their status (SF-50 showing current grade and tenure) and an SF-50 showing highest (permanent) grade ever held, if different. Required for applying under Merit Promotion (Status Candidates) consideration.
  • Performance Appraisal - Federal employees must provide a copy of your current Performance Appraisal (must be within 15 months from the closing date of the announcement). If no evaluation is enclosed, a written justification must be provided for its absence.
  • Responses to Assessment Questionnaire
     Do Not Send Photographs.  Any resumes with these attachments cannot be forwarded to the hiring official.
  • Submitting Documents.

    If you upload your documents using Application Manager, DO NOT FAX the same documents. To verify uploaded documents have been processed, please wait one hour to ensure they have cleared the virus scan. You can verify that your uploaded documents are attached to your application by checking the Details tab of your Application Manager account for this vacancy announcement. Your documents will display under the Details tab in the Document area.

    Faxed documents will take 2-3 business days to process. To fax documents, you MUST use the special cover page. Print the pre-populated cover page on the upload documents screen of Application Manager. Or, you may click this link to print a copy of the cover page. When faxing documents, follow the procedures outlined below.

    1. Include the 8-character 832884

    2. Provide your Social Security Number and full name in the spaces provided or we will not be able to associate your document(s) with the rest of your application.
    3. You may submit multiple documents for the same vacancy announcement using one cover page.
    Fax your cover page and documents to 1-478-757-3144.
    Faxed documents submitted with missing information will not be processed. The following will prevent your documents from being processed.

    1. Not using the special cover page mentioned above.
    2. Missing, incomplete, or invalid Vacancy Identification Number.
    3. Missing or incomplete Social Security Number or name.

    Note: If you have documents in your Application Manager account,, from a previous vacancy announcement they can be opened, copied and saved then reused as an upload file for this vacancy. Uploading your documents will speed the processing of your application for this announcement.

    Note: If you receive an email stating that there was a technical problem uploading your documents, you should fax the applicable documentation to OPM at 478-757-3144. Be sure to use the fax cover sheet that was linked in the vacancy announcement, include the appropriate Office Code/Vacancy Identification Number: 832884, so that the fax is processed properly and promptly. For further questions regarding applying online or by fax, please contact OPM at


    Intermountain Region Santa Fe
    Phone: (505)988-6076
    Fax: (478)757-3144
    Agency Information:
    Intermountain Region Santa Fe
    Human Resources Office
    Apply Online or by FAX only
    Please call with questions
    Thank You, NM
    00000 Fax: (478)757-3144


    Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted.

    Instructions for answering the questions in the Occupational Questionnaire: If you are applying to this announcement by completing the OPM 1203-FX form instead of using the Online Application method, please use the following step-by-step instructions as a guide to filling out the required questionnaire. You will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission.

    View Occupational Questionnaire

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