This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Program Assistant (OA)

Department:Department Of Commerce

Agency:National Telecommunications and Information Administration

Job Announcement Number:NTIA-OSM-2013-0015

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$42,209.00 to $54,875.00 / Per Year

OPEN PERIOD:

Monday, January 28, 2013 to Monday, February 04, 2013

SERIES & GRADE:

GS-0303-07

POSITION INFORMATION:

Competitive Service: Career or Career Conditional - Full-time, Permanent

PROMOTION POTENTIAL:

08

DUTY LOCATIONS:

FEW vacancies in the following location:
Washington, DC, USView Map

WHO MAY APPLY:

All qualified U.S. citizens.

JOB SUMMARY:

The National Telecommunications and Information Administration (NTIA) is the President's principal advisor on telecommunications and information policy issues.  NTIA represents the Executive Branch in both domestic and international telecommunications and information policy activities.  NTIA also manages the Federal use of the radio spectrum, performs cutting-edge telecommunications research and engineering, and administers infrastructure and public telecommunications facilities grants.

This position is also being announced concurrently under Merit Assignment Procedures (MAP) vacancy announcement number: NTIA-OSM-2013-0016.  Applicants who wish to be considered under MAP must apply to both announcements.

This position is located in the Spectrum Services Division (SSD) of the Office of Spectrum Management of NTIA. The person in this position is responsible for providing secretarial and administrative support for the division and two branches, and will also be responsible for managing documentation use by the Frequency Assignment Subcommittee (FAS) of the Interdepartment Radio Advisory Committee.

KEY REQUIREMENTS

  • You must be a U.S. citizen.
  • You must be suitable for Federal employment.
  • You must be registered for Selective Service (www.sss.gov), if applicable.
  • Relocation expenses will not be paid.
  • You must be able to obtain Secret security clearance.

DUTIES:

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The incumbent of this position will perform the following duties:  preparing travel orders, making travel reservations, receiving and delivering e-tickets, and preparing necessary authorization forms and travel vouchers; answering the telephone, preparing the weekly activities report for the division, and serving as the division timekeeper, to  include preparation of time and attendance reports and attendance audits and tracking leave requests, serving as the Frequency Assignment Subcommittee (FAS) secretary, to include preparation of minutes, distribution of  agenda items, maintenance of document logs, and forwarding of completed items to the Interdepartment Radio Advisory Committee ( IRAC); acting as property custodian for the division to ensure proper accountability of government property; processing credit card requests for office supplies, training, support and reconciling monthly bank card statements; supporting the division with its administrative and secretarial needs, to include maintenance of electronic logs and files.  The incumbent will also recommend improvements in administrative polices, devise and implement office practices, and foresee and address administrative problems and requirements and use Microsoft Office Suite to create documents and charts.


QUALIFICATIONS REQUIRED:

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For the GS-07, applicants must have at least one year of specialized experience equivalent to at least the GS-06 level or equivalent band.  Specialized experience is defined as experience assisting with administrative policies, devise and implement office practices, and foresee and address administrative problems and requirements; interpersonal skills with all levels of clients and customers; correspondence standards, document management application systems, and timekeeping systems, and time, attendance, and leave policies and practices; tracking action items in a database; and, in the use of Microsoft Office Suite to create research documents, presentations, graphs and charts for meetings.


Applicants must meet ALL application requirements, to include a complete online resume, by 11:59 p.m. EASTERN TIME ZONE (ETZ) on the closing date of this announcement. Applicants must meet all qualification requirements by the closing date of this announcement. Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at http://www.opm.gov/qualifications.

HOW YOU WILL BE EVALUATED:

We will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/ No, Multiple Choice questions) and place you in one of three pre-defined categories. These categories are "gold," "silver," and "bronze." However, your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered.   The best qualified candidates placed in the "gold" category will be identified for referral to the hiring manager and may be invited for an interview.

How you will be evaluated for preference eligibility : Within each category, those entitled to veterans' preference will be listed at the top of the pre-defined category for which they are placed.  Preference eligibles with a service-connected disability of 10% or more will be listed at the top of the highest quality category (gold) depending on the position and grade level of the job.

The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:

1.  Knowledge of correspondence standards and document management systems.

2.  Knowledge of administrative concepts, practices, and polices relating to time and attendance records, to include verification and audits, and property custodian.

3.  Skill in use of Microsoft Office Suite to research and create correspondence, reports, documents, presentations, charts and graphs.

4.  Ability to order supplies and reconcile Bank Card.

5.  Ability to make travel arrangements, including preparation of  authorizations, completion of expense vouchers, and making reservations.

For more information on category rating, please go to:

http://hr.commerce.gov/s/groups/public/@doc/@cfoasa/@ohrm/documents/content/prod01_009474.pdf


To preview questions please click here.


BENEFITS:

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The Department of Commerce offers a comprehensive benefits package.  Explore the benefits offered to most federal employees at http://www.usajobs.gov/EI/benefits.asp#icc.



OTHER INFORMATION:

ICTAP candidates will be eligible if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100.  Information about ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at:  http://www.opm.gov/ctap.

ICTAP applicants MUST submit the following documents:

1.            A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement.

2.            A copy of your SF-50 "Notification of Personnel Action", documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL.

3.            A copy of your latest performance appraisal including your rating; and

4.            Any documentation from your agency that shows your current promotion potential.

The following links provide information on how you may be eligible for various hiring authorities:

Veterans Recruitment Act (VRA):  http://federaljobs.net/veterans.htm 

Veterans Employment Opportunities Act (VEOA):  http://opm.gov/staffingPortal/Vetguide.asp

30% or more disabled veterans:  http://opm.gov/staffingPortal/Vetguide.asp 

Persons with disabilities: http://www.opm.gov/DISABILITY/

Career Transition Assistance Plan (CTAP): http://www.opm.gov/ctap/

Interagency Career Transition Assistance Plan (ICTAP): http://www.opm.gov/ctap/

The Department of Commerce provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office. The decision on granting reasonable accommodation will be on a case-by-case basis. TTY users can contact the Human Resources Office via the Federal Relay Service, 1-800-877-8339.



HOW TO APPLY:

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Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

To apply on-line, you must complete and submit an application by accessing the USAJOBS website at http://www.usajobs.gov. To begin, click the Apply Online button near on the right side of this screen and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents.

To return to your saved application, log in to your USAJOBS account at http://www.usajobs.opm.gov and click on "Application Status." Click on the position title, and then select Apply Online to continue.

If you have problems completing your on-line application, including problems submitting your supporting documents, please contact the Help Desk by e-mail at mgshelp@monster.com or phone at 866-656-6831. The help desk is available Monday-Friday, 7:00 a.m. to 7:00 p.m. ET.

For instructions on submitting your application in another format please contact: Christine Covington at 202.482.3041 or CCovington@doc.gov.



REQUIRED DOCUMENTS:

A complete application consists of the following:

  • Resume showing relevant experience; cover letter optional.  Your resume must indicate your citizenship and if you are registered for Selective Service if you are a male born after 12/31/59. Your resume should also list your educational and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week. Your resume may be used to validate your responses to the scored occupational questionnaire.
  • Veterans' Preference documentation.  Please indicate on your resume the type of veterans' preference you are claiming and provide the appropriate supporting documentation (DD-214 stating disposition of discharge or character of service, VA letter, SF-15, etc.) to validate your claim. For more information regarding eligibility requirements, please go to: http://www.fedshirevets.gov/job/vetpref/index.aspx.
  • Interagency Career Transition Assistance Plan (ICTAP) documentation.  If applicable, see Other Information.

You are not required to submit official documents at this time; copies are sufficient.

AGENCY CONTACT INFO:

Christine Covington
Phone: 202-482-3041
Fax: 571-258-4052
Email: Ccovington@doc.gov
Agency Information:
NAT'L TELECOMMUNICATIONS AND INFO ADMINISTRATION
1401 Constitution Ave NW
Room 7412
Attn: Human Resources
Washington, DC
20230
US
Fax: 571-258-4052

WHAT TO EXPECT NEXT:

You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable. You can check the status of your application by accessing the USAJOBS website at http://www.usajobs.gov and clicking on "Track Your Online Application." The four points of notification are:

1.  Application Received or Application Incomplete;

2.  Minimum Qualification Requirement Met or Minimum Qualification Requirement Not Met;

3.  Eligible (Application Referred to the Selecting Official) or Eligible (Application Not Referred to the Selecting Official); and

4.  Selected or Not Selected.

By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed. After making a tentative job offer, we will conduct a suitability/security background investigation.

You will be required to submit official documentation prior to appointment. The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.).


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Job Announcement Number:

NTIA-OSM-2013-0015

Control Number:

336548200