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This Position Is No Longer Available

Job Title:  Administrative Office Assistant (OA), ZS-0303-3/4 (DE/CR)
Department:  Department Of Commerce
Agency:  National Oceanic and Atmospheric Administration
Job Announcement Number:  NMFS-AKR-2013-0008

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$36,032.00 to $60,995.00 / Per Year
Friday, January 25, 2013 to Monday, February 04, 2013
Competitive: Career/Career-Conditional - Permanent/Full Time
1 vacancy - Juneau, AK  View Map

All qualified United States citizens.


NMFS is dedicated to stewardship of our nation's living marine resources, and the habitat on which they depend, through scientific research, management and enforcement. NMFS provides effective stewardship of these resources to benefit the nation, through domestic and international programs supporting coastal communities that depend upon them, while providing safe and healthy seafood to consumers and recreational opportunities for the public.

Come for the adventure and stay for the career!  This position is located in the National Marine Fisheries Service, Alaska Regional Office. The Alaska Regional Office provides effective stewardship of marine resources through domestic and international programs supporting coastal communities.  The Alaska Region oversees sustainable fisheries that produce about half the fish caught in U.S. waters, with responsibilities covering 842,000 square nautical miles off Alaska. 

For more information on Alaska go to 

This position will be filled under the DOC Alternative Personnel System (CAPS). This system replaced the Federal GS pay plan and structure. Under CAPS, positions are classified by career, pay plan, and pay band. The ZS-3 is equivalent to the GS-05/06 levels.  The ZA-4 is equivalent to the GS-07/08 levels.  Salary Range:     ZS-3: $36,032 - $49,562  or   ZS-4: $42,368 - $60,995

In addition to the salaries listed above, there is a Cost of Living Allowance (COLA) for the Juneau, AK area in the amount of 5.57% for 2012, which is not subject to Federal income tax. This rate is subject to change for 2013.

This position is also being advertised as an Administrative Office Assistant, ZS-0303-3/4 under announcement NMFS-AKR-2013-0005 (status candidates). You must apply separately to each announcement to be considered for each announcement. 

A one year probationary period may be required.

Payment of relocation expenses is not authorized.

This is a non-bargaining position.


  • Must be a U.S. citizen.
  • Suitable for Federal employment.
  • Registered for Selective Service, if applicable (
  • Qualification requirements must be met by closing date of announcement.
  • Must be able to type at a minimum speed of 40 words per minute.
  • Occasional travel; successful approval for Government purchase card.


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The individual selected for this position will:

  • Provide full administrative office management and support for the Restricted Access Management Program (RAM), which implements and administers permit programs for the Alaska Region.
  • Provide primary administrative support for Alaska Region permits and licensing group.
  • Implementation and daily administration of permit programs under the jurisdiction of the National Marine Fisheries Service, Alaska Region. 
  • Carry out specialized projects and develop or implement programs.
  • Analyze data and compile reports.  


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Qualification requirements in vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualifications standards.  This handbook is available on OPM's website at:  Qualification Standards.

There is no positive education requirement for this position.

Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government.

For the ZS-3 level:  Specialized experience at this level includes proficiency in creating, managing, and finalizing correspondence and documents using Microsoft Office software (Word, Excel) and Adobe; creating maintaining, and filing of records; and preparation of travel arrangements along with time and attendance records for staff.

Substitution of education for specialized experience:  You may also qualify at the ZS-3 level with 4 years above high school. 

For the ZS-4 level: Specialized experience at this level includes proficiency using automated systems and software for data retrieval; experience in applying data quality and data confidentiality standards.

Your resume must document specialized experience and support your responses to the vacancy questions.

NOTE:  Equivalent combinations of education and experience are qualifying for all grade levels and positions for which both education and experience are acceptable.

In order to qualify based on education, you must provide all transcripts from all degrees received (unofficial copies are acceptable) by the closing date of this announcement. Individuals who are selected must be prepared to provide official transcripts. 

*If course content cannot be easily identified from the title of the course as listed on your transcript, you must submit an official course description from the college/university that reflects the content at the time the course was taken.

For more information about the qualifications requirements for this position: Click here


We will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position.  If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/ No, Multiple Choice questions) and place you in one of three pre-defined categories.  These categories are "gold," "silver," and "bronze."  However, your resume and/or optional cover letter must support your responses to the self-assessment questions, or your score may be lowered. Candidates placed in the "gold" category will be identified for referral to the hiring manager and may be invited for an interview.

How you will be evaluated for preference eligibility: Within each category, those entitled to veterans' preference will be listed at the top of the pre-defined category for which they are placed.  Preference eligibles with a service-connected disability of 10% or more will be listed at the top of the highest quality category (gold) depending on the position and grade level of the job.

The assessment tool will evaluate you on the following competencies; please do not provide a separate written response:

* Ability to communicate orally/written and work with a variety of individuals internal and external to the office.

* Knowledge of Procurement and Acquisition rules governing the use of a purchase card.

* Ability to record time and attendance, travel, and training using automated systems/software.

* Ability to develop, prepare, and track correspondence.

* Skill in using automated systems/software.

* Ability to participate actively on a team.

* Ability to complete forms and documents.

* Ability to develop and maintain an electronic/paper filing system. 

* Knowledge of property accountability and inventory methods.

For more information on category rating, please go to:

To preview questions please click here.


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NOAA offers a comprehensive benefits package. Explore the benefits offered to most Federal employees at Benefits.


ICTAP candidates will be eligible if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100.  Information about ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at:

ICTAP applicants MUST submit the following documents:

1. A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, certification from the National Guard Bureau of Military Department that you are eligible for disability retirement.

2. A copy of your SF-50 "Notification of Personnel Action", documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc.;

3. A copy of your last performance appraisal including your rating; and

4. Any documentation from your agency that shows your current promotion potential.

The following links provide information on how you may be eligible for various hiring authorities: *


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Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

To apply on-line, you must complete and submit an application by accessing the USAJOBS website at USAJOBSTo begin, click the Apply Online button near the bottom of this screen and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents.

To return to your saved application, log in to your USAJOBS account at USAJOBS and click on "Application Status."  Click on the position title, and then select Apply Online to continue.

If you have problems completing your on-line application, including problems submitting your supporting documents, please contact the Help Desk by e-mail at or phone at 866.656.6831.  The help desk is available Monday-Friday, 7:00 a.m. to 7:00 p.m. ET.

For instructions on submitting your application in another format please contact the HR Personnel listed in this announcement.


A complete application consists of the following

* Resume showing relevant experience; cover letter optional.  Your resume must indicate your citizenship and if you are registered for Selective Service if you are a male born after 12/31/59.  Your resume should also list your educational and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week.  For work in the Federal service, please include the grade level for the position(s).  Your resume may be used to validate your responses to the assessment tool(s). 

* Veterans' Preference documentation. Please indicate on your resume the type of veterans' preference you are claiming and provide the appropriate supporting documentation (DD-214 stating disposition of discharge or character of service, VA letter, SF-15, etc.) to validate your claim. For more information regarding eligibility requirements, please go to:

*  Interagency Career Transition Assistance Plan (ICTAP) documentation,  if applicable (see other information).

* Education.  If this position requires proof of higher education, you must submit an unofficial transcript or a list of courses that includes the following information:  name of accredited institution, grades earned, completion dates, and quarter and semester hours earned.  Education completed in foreign colleges or universities may be used to meet the requirements.  Please refer to for more information. 

You are not required to submit official documents at this time; copies are sufficient. 

Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities.  Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree.  A listing of these accredited organizations can be found on the Department of Education's website -  You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation by the closing date of the announcement will result in lost consideration.


Linda Ditty
Phone: 816-426-7838
Fax: 000-000-0000
Agency Information:
WFMO/Kansas City Staffing Division
601 E. 12th Street, Room 1737
Kansas City , MO
Fax: 000-000-0000


You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable. You can check the status of your application by accessing the USAJOBS website at USAJOBS and clicking on "Application Status". The four points of notification are:

1. Application Received or Application Incomplete;

2. Minimum Qualification Requirement Met or Minimum Qualification Requirement Not Met;

3. Eligible (Application Referred to the Selecting Official) or Eligible (Application Not referred to the Selecting Official);

4. Selected or Not Selected.

By submitting your application, you are certifying the accuracy of the information contained in your application.  If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed. After making a tentative job offer, we will conduct a suitability/security background investigation. You will be required to submit official documentation prior to appointment. The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.).

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