This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:SECRETARY (OA)

Department:Department Of The Treasury

Agency:Internal Revenue Service

Job Announcement Number:13CW4-CCX0027-0318-5/6-TM

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$37,073.00 to $53,719.00 / Per Year

OPEN PERIOD:

Friday, January 25, 2013 to Friday, March 22, 2013

SERIES & GRADE:

GS-0318-05/06

POSITION INFORMATION:

Permanent - Full time

PROMOTION POTENTIAL:

06

DUTY LOCATIONS:

2 vacancies - San Francisco, CA, USView Map

WHO MAY APPLY:

U.S. CITIZENS, NO PRIOR FEDERAL EXPERIENCE IS REQUIRED. APPLICANTS FOR THIS ANNOUNCEMENT MUST PROVIDE PROOF OF U.S. CITIZENSHIP. Status Candidates who wish to apply under Merit Procedures may also apply to corresponding Merit Announcement (13CW4-CCB0027-0318-5/6-TM).

JOB SUMMARY:

WHY IS THE OFFICE OF CHIEF COUNSEL, IRS A GREAT PLACE TO WORK? At the IRS, you will use your skills to help make America stronger. At the IRS, the work we do helps fund America. We are counting on bright, talented and dedicated individuals like you to achieve our goals. You will be both challenged and supported so whether you are just starting out or looking for new opportunities, consider the IRS and start making a difference today.

The U.S. Department of the Treasury has a distinguished history dating back to the founding of our nation. As the steward of U.S. economic and financial systems, Treasury is a major and influential leader in today's global economy. We have over 100,000 employees across the country and around the world. Come Join the Department of the Treasury and Invest in Tomorrow

WHAT DOES A SECRETARY DO? As a Secretary (OA), you will provide assistance to the legal staff. Your duties include receiving visitors and phone calls; receiving, opening, reviewing and distributing mail and faxes; preparing and assembling documents; establishing and maintaining files; scheduling and making travel and hotel arrangements; and composing and preparing correspondence. WHAT IS THE OFFICE OF CHIEF COUNSEL? The mission of the Office of Chief Counsel is to serve America's taxpayers fairly and with integrity by providing correct and impartial interpretation of the internal revenue laws and the highest quality legal advice and representation for the Internal Revenue Service. The Office of Chief Counsel, IRS is looking for enthusiastic individuals to join our team and gain valuable administrative experience in a legal environment. The Office of Chief Counsel is a great place to work with an excellent benefits package and family-friendly atmosphere. This position is located in the Office of Chief Counsel, Finance & Management, 100 First Street, San Francisco, CA 94105

KEY REQUIREMENTS

  • Click "Print Preview" to review the announcement before applying.
  • This is a bargaining unit position.
  • Tour of duty M-F 8a-4:30p
  • Moving expenses are not authorized.
  • Travel is not required.

DUTIES:

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As a Secretary you will: Provide assistance to the legal staff by performing some or all of the duties and responsibilities shown below:

  • Receives visitors and phones calls.
  • Receives, opens, time stamps, reviews, and distributes all incoming mail and faxes.
  • Reads legal pleadings and extracts information to enter into database systems.
  • Prepares and assembles legal documents.
  • Establishes and maintains chronological legal files and documents, correspondence, and other material.
  • Schedules and makes all necessary travel arrangements.
  • Maintains attorney's calendar and establishes reminders.
  • Composes and prepares routine correspondence of a non-technical nature.
  • Fully utilizes basic office software systems.
  • Additional administrative office duties may be assigned.

  • QUALIFICATIONS REQUIRED:

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    This position requires mandatory reassignment to the Legal Assistant Series (GS-0986) after the secretary gains the specialized experience (Knowledge of legal terminology and formats) needed for movement to the GS-0986 series.

     

    You must meet the following basic requirements by the closing date of this announcement. BASIC REQUIREMENTS This position requires a qualified typist with a minimum typing speed of 40 words per minute (based on a 5-minute sample with three or fewer errors). Candidates must indicate typing proficiency on their applications. Applicants must be certified to type a minimum of 40 words per minute. APPLICANTS WHO DO NOT INDICATE THEIR TYPING Proficiency WILL BE INELIGIBLE FOR THIS POSITION. ACCEPTABLE PROOF OF TYPING PROFICIENCY Candidates must indicate the ability to type a minimum of 40 words per minute. Acceptable documentation for proof of typing proficiency may be one of the following: 1) SF-50, "Notification of Personnel Action", showing a position held with office automation (OA) skills within the last three (3) years; or 2) Copy of signed test results showing speed (wpm) and the number of errors, dated within the last three (3) years. Test results must be issued by and Office of Personnel Management authorized organization to include local unemployment offices; or 3) Self certify by indicating typing speed on application. GS-05 LEVEL: Candidates must qualify based on meeting a minimum level of education, job experience, or a combination of both. To qualify based on education, you must have successfully completed at least 4 years of education above the high school level (120 semester hours 180 quarter hours), have a Bachelors or higher degree, or have 2880 hours of formal classroom training in an accredited business, secretarial or technical school. To qualify based on job experience, you must have one year of specialized experience equivalent to the grade 4 level in the Federal government. Examples of experience qualifying as specialized include: answering phones and greeting visitors; preparing, receiving, reviewing, and verifying documents; maintaining office records and systems; and locating and compiling data or information from files and other data sources. GS-06 LEVEL: To qualify for this position at this grade level, you must have at least one year (12 months) of specialized experience equivalent to the GS-05 grade level in the federal service. Examples of experience qualifying as specialized include: editing and proofreading documents; independently set up conferences; arranged travel; gathered data from a wide variety of resources and extracted information from computer systems to prepare periodic statistical reports. All applicants are required to submit all undergraduate and graduate college transcripts, including transcripts from transfer schools no later than the date indicated in this vacancy announcement.


    See "Required Documents".

    .

    HOW YOU WILL BE EVALUATED:

    Your application will be rated based on education, training, and quality of your experience. You will respond to a series of questions designed to assess your possession of the following competencies: Ability to effectively and professionally interact with internal and external customers, Ability to prepare, screen and distribute correspondence, and to review correspondence for format, grammar, and tone, Ability to establish and maintain office files, Ability to plan, organize, coordinate, and perform a variety of clerical and administrative duties, Skill in the use of office automation equipment and software programs. Please be sure that your resume includes detailed information to support your qualifications for this position. Failure to provide sufficient evidence in your resume may result in a "NOT QUALIFIED" determination for this position. For tips preparing your resume click http://www.jobs.irs.gov/downloads/ResumeTips.pdf; for cover letter tips click http://www.jobs.irs.gov/downloads/CoverLetterTips.pdf..

     

    You will be tentatively assigned to a category group (A, B, C, etc.) based on your responses to the online questions and/or online simulated assessment. Each category group represents a quality level (i.e., A = Superior, B = Highly Qualified, etc.). Candidates will be considered in category group order. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher). All other preference eligibles will be assigned based on their responses to the questions and will referred for selection before non-preference eligibles within the same category.

     

    Your final category assignment determines the order in which you are considered for the position(s). Applicants are referred to the selecting manager in category order (A, B, C). You may be required to participate in a selection interview. The IRS will not reimburse costs related to the interview such as travel to and from the interview site. If you are a displaced or surplus federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP), you must receive a score of 80 or Category B or better to be rated as well qualified to receive special selection priority.


    To preview questions please click here.


    BENEFITS:

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    We offer a workplace that is respectful, fair and values diversity. Our comprehensive benefits are very generous - helping you to reach your personal goals by supporting your professional growth, health, well-being and your family needs. Our benefits package includes:
  • Challenging work, opportunities for advancement, competitive salaries, bonuses and incentive awards;
  • Ten paid holidays, 13 days of sick leave, and 13 to 26 days of vacation time each year; applicants with prior federal service may have varying benefits;
  • Access to comprehensive vision, dental, life and long-term care insurance programs that may be continued after you retire;
  • A wide choice of health insurance plans, coverage for pre-existing conditions and no waiting periods. We pay a substantial amount (up to 75%) of the health insurance premiums;
  • A retirement program which includes a life-time annuity, a 401(k) type plan with employer-matching contributions for eligible employees and potential Social Security benefits.
  • Learn more about Federal benefits programs at: usajobs.gov

    OTHER INFORMATION:

    REASONABLE ACCOMMODATION: If you need a reasonable accommodation for any part of the application and hiring process, please contact Tania Martinez (559)456-5300. Decisions on granting reasonable accommodation will be made on a case-by-case basis. If the State Rehabilitation Center or the State Commission for the Blind has certified you as eligible for reasonable accommodation, you may wish to contact your counselor to apply for employment through the IRS Disability Employment Program in addition to applying for this vacancy announcement. CONDITIONS OF EMPLOYMENT: If selected for this position, you will be required to:
  • Complete a one-year probationary period (unless already completed).
  • If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
  • Complete a Declaration for Federal Employment to determine your suitability for Federal employment.
  • Provide information to successfully complete a background investigation. Applicants must have a successfully adjudicated FBI criminal history record check (fingerprint check) and a NACI or equivalent.
  • Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9 (http://www.uscis.gov/files/form/I-9_IFR_02-02-09.pdf); one must be a valid state or federal government-issued picture identification. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. Employees must maintain PIV credential eligibility during their service with the Department of the Treasury.
  • Undergo a pre-employment federal income tax verification.
  • Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. The Internal Revenue Service (IRS) participates in e-Verify (Employment Verification). IRS will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from your Form I-9 to confirm work authorization. If it cannot be confirmed that you are authorized to work, we will provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.


  • HOW TO APPLY:

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    The application process has 6 STEPS: STEP 1: Create a USAJOBS Account at: https://my.usajobs.gov . STEP 2: Develop a Resume using the USAJOBS "Resume Builder" or "Upload" your already created Resume into USAJOBS. STEP 3: Search for IRS Vacancy Announcements. To find this announcement, copy and enter the announcement number in the key word search field. Select "Yes", if you are a current or former Federal civilian employee who holds or held a non-temporary appointment. Click "Search for Jobs." Click "Apply Online" at the bottom of the announcement screen and follow all instructions provided. STEP 4: Complete all 5 steps in the CareerConnector Account Creation: 1) Personal Information; 2) Military Service & Veteran Preference; 3) Core Questions; 4) Demographic Information; and 5) Resume Information. Click "Apply to this Vacancy". STEP 5: Apply to the Vacancy. Respond to the questions for each of the following sections: Series, Grade, Location; Grade Specific; & All Grade Questions. STEP 6: Submit Documents and Review Application. Timely submit the supporting documents requested. Click one of the available options in CareerConnector: Upload; USAJOBS; Fax; or Reuse existing documents. Follow ALL instructions provided. Next, review the summary of the application you completed. Scroll down & click "Finish" at the bottom of the page. You will be automatically redirected to USAJOBS where you can track the status of your application. WHAT IF I FORGOT TO SUBMIT SOMETHING?
    1. Log into My USAJOBS at https://my.usajobs.gov with your user name and password.
    2. Click on "Application Status".
    3. Click "more information" under the "Application Status" column of the announcement.
    4. Click "Review and Update the documents if needed", on the "Application Detail" page.
    5. Select "Upload", "USAJOBS", "Fax", or "Reuse existing document" for each document to be submitted. Ensure you carefully follow ALL instructions provided.
    6. Click "Finish" to save this change.


    REQUIRED DOCUMENTS:

    EDUCATION DOCUMENTATION: Submit a copy of your transcripts or a list of the courses showing title, number of credits, grade, and date of completion. An official transcript will be required if you are selected. A college or university degree must be accredited (or pre-accredited) and recognized by the U.S. Department of Education refer to www.ope.ed.gov/accreditation/search.aspx. Any foreign education must be evaluated by a credentialing agency. Proof is required. Information may be found at: http://www.opm.gov/qualifications/SEC-II/s2-e4.asp#e4a VETERANS' PREFERENCE DOCUMENTATION If you are claiming veterans' preference, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD-214 (Member 4 copy), or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs showing dates of service and type of discharge. Applicants who qualify for Ten-point preference must also submit an Application for 10-point Veteran Preference, Standard Form (SF) 15, along with the required documentation listed on the back of the SF-15 form. For the SF-15, click Standard Form (SF) 15 Standard Form (SF)-15. For more information on veterans' preference, click here. CTAP/ICTAP DOCUMENTATION If you are a displaced or surplus Federal employee eligible for consideration under the Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP), you must submit proof of eligibility.  NOTE: YOU MUST SUBMIT ALL DOCUMENTATION BY 8:59 P.M. PT ON THE CLOSING DATE OF THIS ANNOUNCEMENT TO BE ELIGIBLE FOR CONSIDERATION.

    AGENCY CONTACT INFO:

    Tania Martinez
    Phone: 559-456-5300
    Fax: 000-000-0000
    TDD: 559-453-2659
    Email: Refm.Recruitment@irs.gov
    Agency Information:
    INTERNAL REVENUE SERVICE
    5045 E. Butler M/S 921
    Fresno, CA
    93727
    US
    Fax: 000-000-0000

    WHAT TO EXPECT NEXT:

    You can expect a communication from us concerning your application via email. If you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communications that could affect your consideration for this position. If your contact information changes after the closing date of the announcement, please notify the Employment Office (contact provided in this announcement) and update your USAJOBS profile. You can check the status of your application for this position at any time by logging onto your "My USAJOBS" account and clicking on "My Application."

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    Job Announcement Number:

    13CW4-CCX0027-0318-5/6-TM

    Control Number:

    336354100