Skip to main content Skip to footer site map
This Position Is No Longer Available

Job Title:  Administrative Officer
Department:  Department Of Labor
Agency:  Employment and Training Administration
Job Announcement Number:  DE-13-BOS-ETA-37

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$42,406.00 to $55,132.00 / Per Year
Thursday, January 24, 2013 to Wednesday, March 20, 2013
1 vacancy - Boston, MA, US  View Map

U.S. Citizens; ICTAP and CTAP eligibles in the local commuting area. 

Also being advertised as job #MS-13-BOS-ETA-36 for status & "Veterans Employment Opportunity Act (VEOA)" eligible applicants and the following non-competitive authorities: Veterans' Recruitment Act (VRA) up to grade 11; Veterans 30% or more compensable; persons w/disabilities; present/former Peace Corps personnel and former Peace Corps volunteers.  To be considered for each, apply to BOTH jobs.


Opportunities are Open! Begin a challenging career with the U.S. Department of Labor (DOL), and you will help shape the workforce of tomorrow.  DOL offers rewarding opportunities to contribute to a noble mission; to serve and protect American workers, prepare them for new and better jobs, and to ensure the safety and fairness of American workplaces.

The Department of Labor values its customers. Every DOL employee is responsible for delivering good customer service through accurate, courteous, efficient and effective transactions.

This position is located in the Employment and Training Administration, Office of Job Corps (ETA/JC), Boston Regional Office. The Regional Office has responsibility for the operation, recruitment and management of the Job Corps Centers. 

This position is outside the bargaining unit. This position has promotion potential to the GS-9 level. 

Applications for this vacancy will be accepted Online by clicking the Apply Online button below. NO hard copy applications will be accepted. Please carefully read and follow the instructions described under the "How to Apply" section of the announcement to ensure submission of a complete application package.


  • U.S. Citizenship - proof must be submitted prior to entrance on duty.
  • Occasional travel may be required.
  • Appointment to this position will require a background investigation.
  • Requires a probationary period if the requirement has not been met.
  • Travel and relocation expenses will not be authorized.


Back to top

-Serves as the Administrative Officer for the Regional Office of Job Corps in coordinating activities with the Office of the Assistant Secretary for Administration and Management (OASAM).  Assist in promotion of overall efficiency of the office by serving in a liaison capacity with other offices and the supervisors' subordinates; coordinating administrative procedures and requirements; and advising as to supervisors' views and requirements on current matters.  Develops, initiates, and discusses with supervisors and pertinent staff members internal administrative methods and procedures.

-Prepares confidential materials for the RD/DRD's signature, including but not limited to: documentation of Congressional Inquiries, Constituent Issues, and Regional Office managers' performance standards and appraisals, reports to the Office of the Solicitor, and documents to the National Office.

-As the Secretary to the Regional Director and Deputy Regional Directors (RD/DRD), has the responsibility for ensuring that staff in the Office of Job Corps use proper procedures in completing assorted projects for the RD/DRD that require transmittal to the National Office, other Federal agencies, etc.   

-Responds in a professional manner when receiving all visitors and telephone calls for the (RD/DRD).  Work in close coordination with the RD/DRD in all administrative matters and in keeping RD/DRD apprised of routine intra-office situations.  Serves as timekeeper for those employees who report directly to the RD/DRD.

-Arrange appointments and maintain RD/DRD’s calendars. Schedules and arranges for staff meetings and topics to be discussed.  Arranges travel reservations and ensures that supervisors are provided necessary documents, reports, and correspondence for travel.

-Receives and reviews all of the RD/DRD's incoming mail, determining which should be referred directly to the RD/DRD and distributes the remainder to the appropriate Division Chief or staff member as directed by the RD/DRD.


Back to top

To qualify based on EXPERIENCE, applicants must meet the following criteria: Applicants must have 52 weeks of specialized experience (described below) equivalent to at least the GS-5 level in the Federal Service. 

Examples of specialized experience: Duties that provided experience and knowledge of management principles, practices, methods, and functions, including the ability to analyze and evaluate data, and draw conclusions; experience providing knowledge of federal budget and fiscal programs, office automation and use of various software programs in order to carry out daily responsibilities; position such as Administrative or Management Assistant, or technical support positions that demonstrates experience similar to the duties of the position. -Providing assistance to managers and employees on basic pay, overtime or leave entitlement questions or problems; advising managers on various types of appointments and their appropriate application; providing information to employees on benefit programs options and coverage; advising managers and employees about relatively common issues or problems such as routine leave or attendance; conducting training needs surveys and analyzing the information and data obtained in order to anticipate development and training needs.


To qualify based on EDUCATION applicants must meet the following criteria. One full year of graduate level education or bachelor's degree with superior academic achievement. To qualify for Superior Academic Achievement you must have completed all the requirements for a bachelor's degree from an accredited institution AND meet one of the following criteria: -Class standing-You must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses. -Grade-point average (GPA)-You have a grade-point average of: a. 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or b. 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum. -Election to membership in a national scholastic honor society-You have membership in one of the national scholastic honor societies listed in the Association of College Honor Societies: Booklet of Information (1992-95) and/or Baird's Manual of American College Fraternities (1991). Membership in a freshman honor society cannot be used to meet the requirements of this provision.

College Transcript and Evaluation of Foreign Education - Transcripts (in English) must be submitted if education is used as the basis for qualifying for this position.  The Department of Labor does not recognize academic degrees from schools that are not accredited by an accrediting institution recognized by the Department of Education.  Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service. If courses were taken at both the undergraduate and graduate levels, or from several different colleges or universities, you must submit all the necessary transcripts. If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position.  Click Evaluation of Foreign Education for more information.

Applicants must meet all legal and regulatory requirements.  Reference the "Required Documents" section for additional requirements.


If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.

Category A - Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity.
Category B - Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position.
Category C - Meets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies (click Evaluation Tools for information):

Oral communication/Interpersonal Skills Expresses information to individuals or groups effectively, taking into account the audience and nature of the information. 

Personnel and Manpower Management Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands and evaluates technical information related to the job; advises on technical issues. 

Written Communication Recognizes or uses correct English grammar, punctuation and spelling; communicates information in a succinct and organized manner; produces written information, which may include technical material that is appropriate for the intended audience. 

Self-Management Sets well-defined and realistic personal goals; displays a high level of initiative, effort and commitment towards completing assignments in a timely manner. 

Property Management Manages property and equipment by performing annual property inventory; maintains appropriate property accountability.

The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview).  The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings.  Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions.  If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.  Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.)

INFORMATION FOR ICTAP ELIGIBLES ONLY: If you are eligible for special priority selection under ICTAP, you must be well-qualified for the position to receive consideration.  ICTAP eligibles who are placed into Category B or higher will be considered "well-qualified".

Click Application of Veterans Preference for Category Rating Jobs for more information.

To preview questions please click here.


Back to top
The Department of Labor (DOL) offers a great benefit package to eligible employees.  The benefit package includes but is not limited to health benefits, supplemental dental and vision plans, flexible spending accounts, 13 days paid sick leave per year, vacation leave and 10 paid holidays per year.  We offer a variety of employee benefit options, a family-friendly work environment, a child care subsidy program, transit subsidy program, career assistance program, health services and fitness programs, access to LifeCare, a resource and referral service and more.  For a comprehensive site about all federal benefits, please refer to OPM.  For specific DOL benefits information, please refer to DOL BENEFITS.


The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, age, membership in an employee organization, or other non-merit factor.  Refer to these links for more information: GENERAL INFORMATION, ADDITIONAL DOCUMENTATION, SELECTIVE SERVICE REGISTRATION, PROBATIONARY PERIOD, FORMER FEDERAL EMPLOYEES


Back to top
Follow the 5 steps below to apply.  Your application and ALL required supplemental documents must be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to be considered.  Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered.

For more details, click How To Apply Detailed Instructions Document or How To Apply Video.  For help, refer to the Vacancy Contact in the "Questions about this job" section.  SAVE your information before the 60 MINUTE TIMEOUT!

STEP 1 - Create USAJOBS Account, including Resume and Saved Documents
Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions.  If not, the HRO may amend your responses to more accurately reflect the competency indicated by resume content.
STEP 2 - Answer Vacancy Questions (DOORS)
Click the Apply Online button, which is available when you search for a job on, click on the title and proceed.

STEP 3 - Submit Supplemental Documents
Submit the required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy by the close date.  For details: click How to Submit Supplemental Documentation Document or Submit Supplemental Documentation Video.  Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.

STEP 4 - Review Application and click Finish  Click here to submit an updated resume after initial application.

STEP 5 - Edit Application as needed by 11:59 pm ET of Close Date


The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Follow the instructions: click How To Submit Supplemental Documentation Document or Submit Supplemental Documentation Video.  You are not required to submit a document if it does not apply to you.Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.

- Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty.  To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active duty service members expecting to be honorably discharged or released within 120 days, click Active Duty)  Without this documentation, you will not receive veteran's preference.  For more information, go to:

- Displaced Employee Placement Documents - Only required if requesting priority consideration under ICTAP Eligibility.

- Applicants with disabilities who wish to claim eligibility under SCHEDULE A)  of the excepted service (persons with severe disabilities) must submit the following documentation from a licensed medical professional or other authorized entity:
(1) proof of disability; and
(2) certification of job readiness.
For more details, please see

- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted

- Peace Corps Document (if applicable) - Certification of satisfactory service from the Director of Peace Corps to receive consideration.

Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.


Lizzette Yemo
Phone: 617-788-2801
Fax: 617-000-0000
TDD: 800-877-8339
Agency Information:
Labor, Employment and Training Administration
JFK Federal Building
Room E-215
Boston , MA
Fax: 617-000-0000


Once your complete application is received, we will conduct an evaluation of your qualifications and determine your ranking.  The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.  You will be notified of the outcome. A selection is expected to be made within 30 calendar days from the issuance date of the certificate.

To check the status of your application: Click here.  To sign up for Application Status Updates via email: Click Here.

Back to top
EEO Policy Statement | Reasonable Accommodation Policy Statement | Veterans Information | Legal and Regulatory Guidance