This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Human Resources Assistant

Department:Executive Office Of The President

Agency:Office of Administration

Job Announcement Number:OA-13-16-GT-DE

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$42,209.00 to $60,765.00 / Per Year


Tuesday, January 22, 2013 to Monday, February 04, 2013




Full Time - Permanent




Few vacancies in the following location:
Washington DC, DC United StatesView Map


United States Citizens


If you are a status candidate, please apply under Announcement # OA-13-16-GT-MP.

Begin a challenging and exciting career with the Executive Office of the President (EOP) providing support to the President of the United States.  The EOP has responsibility for tasks ranging from communicating the President's message to the American people to promoting our trade interests abroad.  To learn more about the Office of Administration, please visit


The Human Resources Assistant serves the Executive Office of the President (EOP), Office of Administration (OA), Office of the Chief Administrative Officer (OCAO), Human Resources Management Division (HRMD).  The Human Resources Assistant is responsible for providing support for a full range of human resources services such as: recruitment; maintenance of personnel and payroll records; processing personnel and payroll actions; and responding to customer inquiries.


**Notice:  More than one selection may be made within 90 days of the issuance of the certificate, if additional vacancies occur.


Promotion to the next highest grade level is neither guaranteed nor implied.


  • Must be a U.S. citizen or national
  • Selective Service registration if a male born after December 31, 1959
  • Be at least 18 years old and obtain a favorable security determination
  • Subject to pre-employment and random drug tests
  • Direct Deposit is required


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  • Provide full range of staffing administrative services. Ensure pre-employment requirements are met, such as drug testing and security interviews. Assist with filing and scanning documents
  • Respond to customer inquiries on such matters as procedures for filing applications, status of recruitment announcements, types of vacancies within the agency and hiring procedures. Assist with new employee orientation.
  • Assist HR Specialists with preparing vacancy announcements, making qualification determinations for lower graded positions, establishing case files for vacancy announcements, and extending job offers.
  • Determine and document the proper nature of action and code, effective date, pay, service computation date, remarks, and other required information in accordance with applicable OPM and agency laws, rules, and regulations.  Input data and code personnel and payroll actions in the Defense Civilian Personnel System and Defense Civilian Pay System (DCPDS/DCPS).
  • Establish Official Personnel Folders (OPFs).   Check OPFs for completeness and consistency of information such as prior civilian and military service, age, service computation dates.
  • Assists with the preparation of internal and external reports.


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MINIMUM QUALIFICATION REQUIREMENTS: All applicants must meet the qualification requirements outlined below to be considered minimally qualified for this position.   The qualification requirements are in accordance with the OPM Qualification Standards. ALL QUALIFICATIONS MUST BE MET BY THE CLOSING DATE OF THIS ANNOUNCEMENT.


SPECIALIZED EXPERIENCE:  Applicants must have a minimum of one year of specialized experience at a level of difficulty and responsibility comparable to the next lower grade or comparable pay band in the Federal service or equivalent experience in the private sector.   Examples of specialized experience are:


For the GS-07:   You must have one year of specialized experience equivalent to the GS-06 grade level or comparable pay band in the Federal service or equivalent experience in the private sector performing the following:  processing personnel and payroll actions in accordance with OPM and agency guidelines; preparing and posting vacancy announcements; and responding to customer inquiries regarding procedures when applying for a government position.


For the GS-08:  You must have one year of specialized experience equivalent to the GS-07 grade level or comparable pay band in the Federal service or equivalent experience in the private sector performing the following:  processing personnel and payroll actions in accordance with OPM and agency guidelines; preparing and posting vacancy announcements; responding to customer inquiries regarding procedures when applying for a government position; and utilizing assessment tools or crediting plans to rank applicants.

Please see "Qualifications Required" for requirements of the position.


How You Will Be Evaluated: Your resume will be evaluated to determine if you meet the minimum qualifications required for the position.   Applicants who meet the minimum requirements will be placed into one of the following categories based on the extent to which your application shows that you possess the specialized experience associated with this position:


  • Best Qualified (BQ) – Meets the Minimum Qualification Requirements and demonstrates exceptional experience in most of the requirements of the position.
  • Well Qualified (WQ) – Meets the Minimum Qualification Requirements and demonstrates strong experience in most of the requirements of the position.
  • Qualified (Q) - Meets the Minimum Qualification Requirements and meets the requirements of the position either through experience or education.


QUALITY RANKING FACTORS:   Address the following Quality Ranking Factors (QRFs)/Critical Elements within the body of your resume.


    • In-depth knowledge of government-wide rules and regulations governing the processing of personnel and payroll transactions.  Knowledge of and understanding how to apply OPM's Guide to Processing Personnel Actions (GPPA) guidance in the processing of procedures, restrictions, corresponding benefits, and options available to process a full range of novel and unusually complicated official personnel actions and payroll transactions.
    • Knowledge of Federal recruitment regulations as outlined in Title V of the Code of Regulations.  Understanding the Federal recruitment process and ability to apply the Title V regulations.
    • Knowledge of the laws, regulations, and agency policies on the maintenance of personnel and payroll records. Ability to maintain personnel and payroll files and records in accordance with the privacy act.
    • Knowledge of the personnel and payroll system.  Ability to trace and correct errors involving troubleshooting, multiple source error search, and understanding of system error codes.
    • Demonstrated ability to communicate effectively and to explain regulatory requirements to employees and managers of the agency.



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The federal government offers a comprehensive benefits package. Explore the major benefits offered to most federal employees at 


Equal Employment Opportunity (EEO) Policy Statement 


Employment Information Resources - Resource Center:


Males born after 12-31-1959 must be registered or exempt from Selective Service (see


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To begin your online application, click the "Apply Online" button and follow the prompts to register or sign into Application Manager. Your application packet must include a completed Occupational Questionnaire, resume, and any applicable and/or required supporting documentation.  To complete the Occupational Questionnaire, please ensure you click the "Submit My Answers" button.  Please see "Required Documents" section below for additional information.  All application materials must be submitted by 11:59pm EDT on Monday, February 04, 2013.


We strongly encourage you to apply online.  If you are unable to upload your supporting documents, please complete and use the cover page located at and fax them to 1-478-757-3144.  The cover page MUST include: VIN #830533, SSN, name used to complete Occupational Questionnaire, and address.


If you are not able to apply online:

  • Click the following link to view and print the Occupational Questionnaire: View Occupational Questionnaire, ;
  • Print form 1203FX to provide your response to the Occupational Questionnaire:; and
  • Fax completed 1203FX form along with any supporting documents to 1-478-757-3144.  Form 1203FX will serve as a cover page for the fax submission. 


It is applicant's responsibility to verify that information entered, uploaded, or faxed (i.e., resume, veteran's documentation, completed assessment, and SF-50's) is received and accurate.   Human Resources will not modify or change any part of your application.   If a document is not in legible format, applicant will not be able to view it in Application Manager which means   applicant must again upload or fax the documentation by the closing date of this announcement.


Application packages will NOT be accepted via mail.  Due to security processes, mail delivery takes approximately 2-3 weeks to process at which time the vacancy announcement will be closed and no further consideration will be given to additional application packages.


  • Resume which must include the following information: announcement number and job title for which you are applying; beginning and ending dates (mo/yr) for paid or non-paid work experience; and average number of hours worked per week.
  • Education - If you are qualifying based on positive education, please provide a copy of your college transcript or an appropriate course listing.  The transcript may be unofficial or photocopy at time of application, but MUST provide the original if selected.
  • Completed Occupational Questionnaire


  • Special Appointing Authority – Separate referral lists will be generated for applicants eligible to be appointed under a non-competitive special appointing authority.   If you are a member of one of these groups, you may not need to compete with the public for federal jobs.  To determine your eligibility, please read the information below and click on the appropriate link for additional details.
  • Veteran's Preference must provide the following: DD-214 (member copy 4) showing dates served, discharge type, and campaign badges or expeditionary medals earned and VA Disability Award Letter displaying the percentage awarded.  If you do not supply the required documentation to verify your eligibility you will not receive proper credit for preference. For additional details visit:
  • Schedule A (Severely Physically Handicapped) must provide documentation from a State Vocational Rehabilitation Service.  For additional details visit:
  • Other miscellaneous hiring authorities information may be found at:


EOP - OA Client Services
Phone: (202)395-1088
Agency Information:
Executive Office of the President
725 17th Street NW
Washington , DC


After all application packages have been received, we will review your resume to ensure you meet the basic qualification requirements.   We will evaluate each applicant who meets the basic qualifications based on the information provided and may interview the best qualified applicants.   After a tentative job offer, we will conduct a security background investigation and drug screening.   If the drug screening is negative and security background is cleared, then a formal job offer will be extended to candidate.


You will be notified four times during the hiring process:

1. Upon receipt of your application.

2. Upon minimum qualification determinations.

3. After the certificate(s) is issued.

4. After the final selection(s) is made.

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