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This Position Is No Longer Available

Job Title:  Administrative Support Assistant
Department:  Executive Office Of The President
Agency:  Office of National Drug Control Policy
Job Announcement Number:  ONDCP-13-06-GT-DE

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$51,630.00 to $73,917.00 / Per Year
Tuesday, January 22, 2013 to Monday, February 04, 2013
Full Time - Permanent
Few vacancies in the following location:
Washington DC, DC United StatesView Map
United States Citizens


If you are a status candidate, please apply under Announcement # ONDCP-13-06-GT-MP.

Shaping America's Drug Policy:  Come and join the Office of National Drug Control Policy (ONDCP), an agency in the Executive Office of the President, working to foster healthy individuals and safe communities by effectively leading the Nation's effort to reduce drug use and its consequences.  Our efforts include: community-based prevention programs; early intervention programs in healthcare settings; aligning criminal justice policies and public health systems to break the cycle of drug use, crime and incarceration; supporting scientific research on drug use; and, through the Affordable Care Act, expanding access to substance abuse treatment.  Be a part of a mission helping make America healthier and safer.


This position is located in the Executive Office of the President, (EOP), Office of National Drug Control Policy (ONDCP), Office of Demand Reduction (ODR).  The incumbent serves as the focal point for the planning, development, and execution of administrative support functions within assigned component and is responsible for the efficient day-to-day management of administrative support operations.


**Notice:  More than one selection may be made within 90 days of the issuance of the certificate, if additional vacancies occur.


Promotion to the next highest grade level is neither guaranteed nor implied.


  • Must be a U.S. citizen or national
  • Selective Service registration if a male born after December 31, 1959
  • Be at least 18 years old and obtain a favorable security determination
  • Subject to pre-employment and random drug tests
  • Direct Deposit is required


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  • Serves as the Office of Demand Reduction's point of contact for providing guidance and assistance concerning the efficient and effective fulfillment of the administrative requirements of a wide variety of work assignments, originated within the office or elsewhere in ONDCP.
  • Conducts ongoing reviews of the Component's administrative management and support functions, including their relationship to office support staff structure, work flow, new, or altered requirements and related concerns.  Tracks travel budget on behalf of Component and prepares reports for leadership.
  • Oversees the operation of office automation systems used to accomplish word processing, database management, and other systems-related functions.  Coordinates with the Office of Management and Administration (OMA) Information Technology Branch as needed.
  • Coordinates the Component's responses to a wide variety of budget reviews, legislative reviews, event planning, Cabinet Report submission and other regularly occurring exercises.
  • Receives, reads and summarizes incoming correspondence, reports, and inquiries.  Manages paperwork tracking system to ensure efficient flow of work, quick response to questions regarding the status of work in progress, and timely meeting of deadlines.
  • Maintains manual and/or automated files and other information-storage systems within the office with the objective of ensuring prompt access when needed.
  • Assists leadership and other professional staff by performing analytical/research tasks that support the work of the office.
  • Performs the full range of administrative support duties including receiving telephone calls and visitors, maintaining supervisor's calendar and nightly take-home book, arranging meetings, making travel arrangements and producing work products through the use of office automation equipment.  Trains and/or advises other administrative support staff.


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MINIMUM QUALIFICATION REQUIREMENTS: All applicants must meet the qualification requirements outlined below to be considered minimally qualified for this position.   The qualification requirements are in accordance with the OPM Qualification Standards. ALL QUALIFICATIONS MUST BE MET BY THE CLOSING DATE OF THIS ANNOUNCEMENT.


SPECIALIZED EXPERIENCE:  Applicants must have a minimum of one year of specialized experience at a level of difficulty and responsibility comparable to the next lower grade or comparable pay band in the Federal service or equivalent experience in the private sector.   Examples of specialized experience are:


For the GS-09:   You must have one year of specialized experience equivalent to the GS-08 grade level or comparable pay band in the Federal service or equivalent experience in the private sector performing the following:  experience with general administrative functions and procedures within an organization; skill in the development and dissemination of administrative directives; creation and consolidation of reports; management of correspondence, records and mail. 


For the GS-10:   You must have one year of specialized experience equivalent to the GS-09 grade level or comparable pay band in the Federal service or equivalent experience in the private sector performing the following:  experience recommending changes in administrative policies, develop and implement procedures and practices, and foresee administrative problems and requirements in response to both recurring and unfamiliar or unique work assignments; experience organizing work, prioritizing tasks, tracking action items, research files and source documents; assembling information for preparing reports, briefings, attending meetings or preparing correspondence.    

Please see "Qualifications Required" for requirements of the position.


How You Will Be Evaluated: Your resume will be evaluated to determine if you meet the minimum qualifications required for the position.   Applicants who meet the minimum requirements will be placed into one of the following categories based on the extent to which your application shows that you possess the specialized experience associated with this position:


  • Best Qualified (BQ) – Meets the Minimum Qualification Requirements and demonstrates exceptional experience in most of the requirements of the position.
  • Well Qualified (WQ) – Meets the Minimum Qualification Requirements and demonstrates strong experience in most of the requirements of the position.
  • Qualified (Q) - Meets the Minimum Qualification Requirements and meets the requirements of the position either through experience or education.


QUALITY RANKING FACTORS:   Address the following Quality Ranking Factors (QRFs)/Critical Elements within the body of your resume.


  • Knowledge of the principles of organization and administrative management.
  • Ability to analyze information and situations related to problems that involve administrative and functional operations of an office.
  • Ability to establish and maintain good working relationships throughout all levels of the organization.
  • Knowledge of the capabilities, operating characteristics, and advanced functions of a variety of office automation software.
  • Knowledge of grammar, spelling, punctuation and formats for a variety of documents and ability to compose letters, memoranda and reports from verbal or written instructions.


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The federal government offers a comprehensive benefits package. Explore the major benefits offered to most federal employees at 


Equal Employment Opportunity (EEO) Policy Statement 


Employment Information Resources - Resource Center:


Males born after 12-31-1959 must be registered or exempt from Selective Service (see


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To begin your online application, click the "Apply Online" button and follow the prompts to register or sign into Application Manager. Your application packet must include a completed Occupational Questionnaire, resume, and any applicable and/or required supporting documentation.  To complete the Occupational Questionnaire, please ensure you click the "Submit My Answers" button.  Please see "Required Documents" section below for additional information.  All application materials must be submitted by 11:59pm EDT on Monday, February 04, 2013.


We strongly encourage you to apply online.  If you are unable to upload your supporting documents, please complete and use the cover page located at and fax them to 1-478-757-3144.  The cover page MUST include: VIN #829861, SSN, name used to complete Occupational Questionnaire, and address.


If you are not able to apply online:

  • Click the following link to view and print the Occupational Questionnaire: View Occupational Questionnaire, ;
  • Print form 1203FX to provide your response to the Occupational Questionnaire:; and
  • Fax completed 1203FX form along with any supporting documents to 1-478-757-3144.  Form 1203FX will serve as a cover page for the fax submission. 


It is applicant's responsibility to verify that information entered, uploaded, or faxed (i.e., resume, veteran's documentation, completed assessment, and SF-50's) is received and accurate.   Human Resources will not modify or change any part of your application.   If a document is not in legible format, applicant will not be able to view it in Application Manager which means   applicant must again upload or fax the documentation by the closing date of this announcement.


Application packages will NOT be accepted via mail.  Due to security processes, mail delivery takes approximately 2-3 weeks to process at which time the vacancy announcement will be closed and no further consideration will be given to additional application packages.


  • Resume which must include the following information: announcement number and job title for which you are applying; beginning and ending dates (mo/yr) for paid or non-paid work experience; and average number of hours worked per week.
  • Education - If you are qualifying based on positive education, please provide a copy of your college transcript or an appropriate course listing.  The transcript may be unofficial or photocopy at time of application, but MUST provide the original if selected.
  • Completed Occupational Questionnaire


  • Special Appointing Authority – Separate referral lists will be generated for applicants eligible to be appointed under a non-competitive special appointing authority.   If you are a member of one of these groups, you may not need to compete with the public for federal jobs.  To determine your eligibility, please read the information below and click on the appropriate link for additional details.
  • Veteran's Preference must provide the following: DD-214 (member copy 4) showing dates served, discharge type, and campaign badges or expeditionary medals earned and VA Disability Award Letter displaying the percentage awarded.  If you do not supply the required documentation to verify your eligibility you will not receive proper credit for preference. For additional details visit:
  • Schedule A (Severely Physically Handicapped) must provide documentation from a State Vocational Rehabilitation Service.  For additional details visit:
  • Other miscellaneous hiring authorities information may be found at:


EOP - OA Client Services
Phone: (202)395-1088
Agency Information:
Executive Office of the President
725 17th Street NW
Washington , DC


After all application packages have been received, we will review your resume to ensure you meet the basic qualification requirements.   We will evaluate each applicant who meets the basic qualifications based on the information provided and may interview the best qualified applicants.   After a tentative job offer, we will conduct a security background investigation and drug screening.   If the drug screening is negative and security background is cleared, then a formal job offer will be extended to candidate.


You will be notified four times during the hiring process:

1. Upon receipt of your application.

2. Upon minimum qualification determinations.

3. After the certificate(s) is issued.

4. After the final selection(s) is made.

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