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This Position Is No Longer Available

Job Title:  Lead Grants Management Specialist
Department:  Department Of Agriculture
Agency:  National Institute of Food and Agriculture
Job Announcement Number:  NIFA-M13N-0025

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$89,033.00 to $115,742.00 / Per Year
Thursday, May 23, 2013 to Thursday, June 06, 2013
Full Time - Agency Employees Only
1 vacancy in the following location:
Washington DC, DC United StatesView Map
This vacacny is open to NIFA employees ONLY


The National Institute of Food and Agriculture (NIFA) is the Federal component of a nationwide extramural research, educational, and outreach system which supports the global, science-based agricultural enterprise and accomplishes its missions in partnership with land-grant universities and other academic and scientific organizations. To learn more about NIFA, please visit

This position is located in the Formula Grants Branch with in OGFM and will serve as a Team Leader with responsibility for participating in the planning, directing, and coordinating the development of formula grants for NIFA; and serving as a recognized authority in the administration of formula grants.


  • You must be a U.S. Citizen to apply for this position
  • Suitable for Federal employment, determined by a background investigation


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·       Provide technical expertise and guidance to all assigned team members, especially on matters pertaining to regulations, policies, and procedures governing formula funds and the administration of high priority research, education, and extension grants at qualified areas.


·       Work with the Branch Chief in establishing priorities, procedures, and deadlines concerning the negotiation, execution, and post-administration of the agreements and special projects by the Branch.


·       Negotiate, execute and administer certain research, education, and extension formula grants under the broad authorities contained in the enabling legislation and the annual appropriations act. 


·       Identify, analyze and resolve complex problems regarding administrative and legal requirements and budgetary issues; and obtains agreement on the arrangements between the potential and NIFA prior to making an award. 


·       Ensure all project costs are reasonable, allowable, and allocable in accordance with applicable cost principles and statutes.  Develops and incorporates into award instrument special terms and conditions needed for award administration.


·       Serve as a resource for analyzing and reviewing recommendations of the specialists and assuring compliance by recipients on award terms and conditions.  Assesses the analyses of the situation for non-compliance and makes recommendations for adjusting or terminating awards.


·       Serve as resource in the resolution of adverse audit findings; and analyzes and makes recommendations to recover funds or initiate alternative action(s) determined to be in the best interest of the public, USDA, programmatic goals, and long-term associations.


·       Work with National Program Leaders (NPLs) and scientists in program implementation alternatives and administering complex agreements and projects for the support of extramural activities.


·       Interpret and communicate established policies and procedures to personnel on all levels both within and outside of NIFA (i.e. NPLs and scientists within NIFA as well as the recipient level; fiscal and administrative staff within the recipient organization, high-level management officials at the State and Agency levels; and officials at other Federal agencies.) 







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To qualify at the GS-13 grade level, applicants must have at least one full year of specialized experience, equivalent in difficulty and complexity to work performed at the GS-12 level in the Federal service. This would include:administering a range of grants and contracts; establishing grants eligibility criteria and performing post-award monitoring and fiscal analyses; leading or supervising personnel engaged in the work of the organization; providing guidance to senior officials on grants management and operations including written reports and leading or participating in oral presentations and briefings ; managing program budgets in a U.S. government grants environment.  Examples of this type of experience may include working with financial assistance involving pre-award, post-award, financial assistance administration, and negotiation; experience assisting a financial assistance or grant officer with writing or administering grants and cooperative agreements; or experience in applying for grants and cooperative agreements.

Time-in-grade restrictions apply for all candidates considered under Merit Promotion.

Qualification requirements must be met by the closing date of this vacancy announcement.

Selections are typically made within 30 days of the closing date of the announcement.


Qualified candidates will be placed for selection consideration into three categories:  Best Qualified, Well Qualified or Qualified.  Your resume will be reviewed and compared against your responses to the online questionnaire.  We strongly encourage you to answer every question that accompanies this vacancy, as your responses will better highlight your specific qualifications.

Your qualification will be evaluated on the following compentencies:

    ·       Knowledge of Federal laws, regulations, policies and procedures pertaining to formula grants programs.

    ·       Knowledge of statutes, regulations, manuals, policies, procedures, required forms, and automated systems related to providing and administering/monitoring financial assistance through grants.

    ·       Knowledge of grant administration regulations, procedures, and practices to analyze and process grant applications

    ·       Skill in reviewing documents and performing pre-award, award, post-award administrative responsibilities associated with financial assistance agreements to assure compliance with regulations and policy related to the award and administration/monitoring of financial assistance.

    ·       Skill in effectively communicating, accurately and clearly, orally and in writing, to obtain and provide information to customers; prepare analyses, determinations and justifications required by appropriate regulations; clarify both pre- and post-award problems, and settle disputes.

    Please note that your resume must thoroughly support your responses to the assessment questionnaire.  High self-assessment in the applicant questions that is not supported by information in your resume may eliminate you from best-qualified status and subsequent referral to the selecting official.

    Displaced/Surplus Employees:  Individuals eligible under the USDA Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) must be well qualified for the position to receive consideration for special priority selection.  CTAP and ICTAP eligibles within the local commuting area will be considered well qualified if the applicant meets the basic eligibility requirements and all selective factors, and is rated in the Well Qualified Category as described in the How You Will Be Evaluated section.  Employees seeking CTAP/ICTAP eligibility must submit a copy of the agency notice, a copy of their most recent performance rating and a copy of their most recent SF-50 noting current position, grade level and duty location.  Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.  CLICK HERE for additional information on CTAP and ICTAP.


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A benefits package is authorized for this position. CLICK HERE for more information concerning federal benefits.



Selective Service System:
Males over age 18 who were born after December 31, 1959, must have registered with the Selective Service System (or have an exemption) to be eligible for Federal employment.
CLICK HERE for further information.

Optional Form 306, Declaration for Federal Employment:
If you are selected for this position, you will be required to complete this form before an offer may be made.
CLICK HERE to access the Optional Form 306.

Financial Disclosure Requirement:
The Research, Education and Economics (REE) agencies inspire public confidence in our missions by maintaining high ethical principles. Employees are subject to Federal government-wide regulations and statutes as described on the
REE Ethics Webpage. You may be required to submit a financial disclosure report if hired for this position.

False Statements:
If you make a false statement in any part of your application, you may not be hired; may be fired after beginning work; or may be fined or jailed.

Reasonable Accommodation:
Reasonable accommodation is provided to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, or have questions regarding reasonable accommodation and/or accessibility for any part of the application and hiring process, please contact the Disability Program Manager on 202-720-6161 or through the DC Relay Service on (202) 855-1234 (TDD). The decision to grant reasonable accommodation is made on a case-by-case basis.


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Your application package must be complete by 11:59 p.m. (EST) on Thursday, June 06, 2013.  You must apply online or by fax (see below for details).  Applications sent by mail (including e-mail) or hand-delivered will not be accepted.  Certain individuals are entitled to file a late application and must contact the Agency Contact listed below for details and application instructions.

Choose either Option A or Option B to apply for this position:

Option A:  Online Application

Click the Apply Online button to create an account or log in to your existing USAJOBS account.  From USAJOBS, you will be routed to Application Manager.  Follow the prompts to complete the occupational questionnaire and upload (or reuse) supporting documents.  You must click the Submit My Answers button at the end of the process.

If you need technical assistance with the online application process, please send an e-mail to

Note: To return to a previously saved or incomplete application, use the following link:  Track your progress to a Complete Application Package using the My Application Packages checklist and status displays in Application Manager.

To fax supporting documents that you are unable to upload:
1. Click here to print a fax cover page

2. Complete all blocks on the cover page using Vacancy ID 827229.  Documents will not be processed if information is missing.
3. Fax the completed cover page and your documents to 1-478-757-3144.

Option B:  Fax

If you cannot apply online, follow these steps to fax your complete application package.

1. Click the following link to print the occupational questionnaire View Occupational Questionnaire
2. Print the 1203FX form, which you will use to provide your responses to the occupational questionnaire, and  
3. Fax the completed 1203FX (all 6 pages), your resume, and supporting documents (including those specified in the Required Documents section below) to 1-478-757-3144.  The 1203FX will serve as the cover page for your fax transmission and must be placed on top of all other documents.  


The following documents are required:

  • Assessment questionnaire (completed online or submitted by fax using the 1203FX)
  • Resume (OF-612 will not be accepted) 

In addition, you may also need to submit supplemental documentation (as outlined below).  Failure to submit supplemental information by the closing date of this announcement will result in the loss of the particular consideration you are requesting.

Merit Promotion:  If you are a current or previous Federal employee with competitive status and would like to be considered for this position, you MUST submit a copy of your most recent SF-50 and performance appraisal.  Additionally, if you are requesting consideration for non-competitive eligibility, but do not yet hold the full performance level of this position, you must submit an SF-50 that documents your full performance level.  Failure to do so may cause you to lose consideration for this position.

Special Hiring Authorities:  To be considered under special hiring authorities (e.g. Schedule A, VRA, 30% or More Disabled Veteran's Program, etc.), you must submit documentation that provides evidence of this eligibility.  For further information click here.

Veterans Employment Opportunities Act of 1998 (VEOA):  If you are applying to this position based on your eligibility through the Veterans Employment Opportunities Act of 1998, you must submit documentation to support your eligibility.  Generally, this will be your DD-214.

Transcripts:  If you indicate that you possess any form of post-secondary education, you must submit transcripts detailing your coursework and/or degree(s). At the time your education was obtained, the entire institution, applicable school within the institution, or the applicable curriculum must have been appropriately accredited by an accrediting organization recognized by the Secretary, U.S. Department of Education. You may lose consideration for this position if you fail to provide this information.
CLICK HERE for more information on this topic.

Foreign Education:  To receive credit for education outside the U.S., you must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs. There is normally a fee associated with this service. For a list of private organizations that are accredited to evaluate education, visit
National Association of Credential Evaluation Services.


Wahkeela Hines
Phone: (301)504-2373
Agency Information:
National Institute of Food and Agriculture
800 9th Street SW
Washington, DC


Once your complete application package (including all required documents) is received, we will conduct an evaluation of your qualifications and determine your ranking.  The best qualified candidates will be referred for further consideration and possible interview.  You will be notified of the outcome.

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