Job Title: Administrative SpecialistJob Announcement Number: SCHA-13-DAL-WH-0001
Department: Department Of Labor
Agency: Wage and Hour Division
This position is closed and no longer accepting online applications through USAJOBS.
The contents of the announcement can still be viewed.
/ Per Hour
Wednesday, January 16, 2013 to
Thursday, January 31, 2013
SERIES & GRADE:
Few vacancies in the following location:
Oklahoma City, OK, USView Map
WHO MAY APPLY:
Applications will be accepted from persons who meet eligibility for the Schedule A special appointing authority. This special appointing authority includes applicants with documented mental retardation, severe physical disabilities, or psychiatric disabilities who have obtained, or are eligible to obtain, certification of job readiness indicating the ability to perform the work of the position with or without reasonable accommodation.
Opportunities are Open! Begin a challenging career with the U.S. Department of Labor (DOL), and you will help shape the workforce of tomorrow. DOL offers rewarding opportunities to contribute to a noble mission; to serve and protect American workers, prepare them for new and better jobs, and to ensure the safety and fairness of American workplaces.
The U.S. Department of Labor's Wage and Hour Division (WHD) is responsible for enforcing some of our nation's most comprehensive federal labor laws on topics, including the minimum wage, overtime pay, recordkeeping, child labor and special employment, family and medical leave, migrant workers, lie detector tests, worker protections in certain temporary worker programs, and the prevailing wages for government service and construction contracts.
The full performance level of position is GS-09.
Relocation expenses have not been authorized.
Applicants may apply on-line by clicking the Apply Online button.
Disabled veterans may also be considered under special hiring programs for disabled veterans with disability ratings from the Department of Veterans Affairs of 30 percent or more.
The Department of Labor does not recognize academic degrees from schools that are not accredited by an accrediting institution recognized by the Department of Education. Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service.
- U.S. Citizenship.
- Must be at least 16 years of age.
- Appointment to this position may require a background investigation.
DUTIES:Back to top
Provide administrative management support to the organization by identifying, coordinating, monitoring, controlling and evaluating the administrative support operations of the organization while ensuring coordination, adequacy, and timeliness of all actions and recommend improvements to various internal procedures and methods. Serve as expert in all "E" activities to include eProcurement, eTravel, eProperty Management, PeopleTime, and WebPar. Make travel arrangements for managers and other staff members. Prepare and track personnel actions to include hiring, promotions, awards and pre- and post employment actions. Conduct annual safety and health inspections of all office within the jurisdiction of the District Office. Maintain and update the COOP and emergency plans. Maintain all telephone lists, internal organizational charts, and e-mail groups. Analyze internal administrative policies, procedures and management processes of the office through independent reviews, extensive research and analysis. Ensure that personnel are furnished with appropriate technology hardware, that all hardware issues are resolved in a timely manner, and that all software related issues are referred to the appropriate entities. Maintain internal/standard operating procedures and policies related to the various administrative functions performed. Provide assistance on a variety of special and ad hoc projects. Work in collaboration with other District staff on a variety of administrative assignments related to human resources, payroll and administrative initiatives.
QUALIFICATIONS REQUIRED:Back to top
To qualify at the GS-07 grade level, applicants must have: One (1) full year of graduate level education; or Superior Academic Achievement; or One (1) year of specialized experience equivalent to at least the GS-05 grade level in the federal service.
To qualify at the GS-09 grade level, applicants must have: Master's or equivalent graduate degree; or Two (2) full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related; or One (1) year of specialized experience equivalent to at least the GS-07 grade level in the federal service. Equivalent combinations of education and experience are qualifying for both grade levels. Graduate education: Education at the graduate level in an accredited college or university in the amounts shown above meets the requirements. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1-year of full-time study requirement. Superior Academic Achievement: Superior academic achievement is based on (1) class standing, (2) grade-point average, or (3) honor society membership. (1) Class Standing - Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses. (2) Grade-Point Average - Applicants must have a grade-point average of: a) 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or b) 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum. (3) Election to membership in a national scholastic honor society. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position and that is typically in or related to the work of the position to be filled. Such experience should demonstrate knowledge of administrative policies and processes and the skill to plan, schedule, coordinate and monitor administrative and programmatic assignments.
Applicants must meet the eligibility requirements for the Schedule A hiring authority.
HOW YOU WILL BE EVALUATED:
If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.
[HR INSERT CATEGORIES & DEFINITIONS] (examples below)
Category A - Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity.
Category B - Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position.
Category C - Meets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.
Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies (click Evaluation Tools for information):
[HR INSERT COMPETENCIES & DEFINITIONS]
The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions. If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume. Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.)
INFORMATION FOR ICTAP ELIGIBLES ONLY: If you are eligible for special priority selection under ICTAP, you must be well-qualified for the position to receive consideration. ICTAP eligibles who are placed into Category [INSERT WELL-QUALIFIED CATEGORY] or higher will be considered "well-qualified".
Click Application of Veterans Preference for Category Rating Jobs for more information.
To preview questions please click here.
HOW TO APPLY:Back to top
Follow the 5 steps below to apply. Your application and ALL required supplemental documents must be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to be considered.
Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered.For more details, click How To Apply Detailed Instructions Document or How To Apply Video.
For help, refer to the Vacancy Contact in the "Questions about this job" section. SAVE your information before the 60 MINUTE TIMEOUT!STEP 1 - Create USAJOBS Account, including Resume and Saved Documents
Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions. If not, the HRO may amend your responses to more accurately reflect the competency indicated by resume content.STEP 2 - Answer Vacancy Questions (DOORS)
Click the Apply Online
button, which is available when you search for a job on www.usajobs.gov, click on the title and proceed.
STEP 3 - Submit Supplemental Documents
Submit the required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy by the close date. For details: click How to Submit Supplemental Documentation Document or Submit Supplemental Documentation Video. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.
STEP 4 - Review Application and click Finish Click here to submit an updated resume after initial application.
STEP 5 - Edit Application as needed by 11:59 pm ET of Close Date
Applicants must provide proof he or she is an individual with mental retardation, severe physical disability, or psychiatric disability. This proof may be in the form of documentation obtained from licensed medical professionals, state or private vocational rehabilitation specialists, or any Government agency that issues or provides disability benefits. Applicants should provide certification of job readiness. This certification is a statement that the individual is likely to succeed in the performance of the duties of the position. For general information about Schedule A, please review the following link: https://www.opm.gov/Strategic_Management_of_Human_Capital/fhfrc/FLX05020.asp#itemA1 Schedule A eligibles may review the following link for more information on what documents should be submitted for eligibility: http://a257.g.akamaitech.net/7/257/2422/14feb20071500/edocket.access.gpo.gov/cfr_2007/janqtr/5cfr213.3102.htm
WHAT TO EXPECT NEXT:
Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration. Candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome. A selection is expected to be made within 30 calendar days from the issuance date of the certificate.
To check the status of your application: Click here
. To sign up for Application Status Updates via email: Click Here