This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Secretary

Department:Department Of Justice

Agency:Offices, Boards and Divisions

Job Announcement Number:13-CRD-001 (MPP)

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$46,745.00 to $67,114.00 / Per Year

OPEN PERIOD:

Tuesday, February 05, 2013 to Tuesday, February 19, 2013

SERIES & GRADE:

GS-0318-08/09

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

09

DUTY LOCATIONS:

1 vacancy in the following location:
Washington DC Metro Area, DC United States

WHO MAY APPLY:

Status Candidates (Merit Promotion and VEOA Eligibles)

JOB SUMMARY:

    

The Housing and Civil Enforcement Section has responsibility for enforcing several federal civil rights laws including: the Fair Housing Act, which prohibits discrimination in all types of housing transactions; the Equal Credit Opportunity Act, which prohibits discrimination in all types of lending; Title II of the Civil Rights Act of 1964, which prohibits discrimination in places of public accommodation; the Religious Land Use and Institutionalized Persons Act, which prohibits state and local government land use and zoning practices that discriminate against or impose substantial burdens on religious institutions; and the Service members Civil Relief Act, which provides certain legal protections for military service members.

Division offices are ideally situated near metro stations or other public transportation, and are conveniently accessible to restaurants, museums and other Washington, D.C. area attractions. Most jobs in the Division offer alternative work schedules and other family friendly opportunities. Most employees who commute by public transportation are provided a transit subsidy benefit.

Applications will be accepted from current and former competitive service Federal employees, VEOA and people under special hiring authorities.

KEY REQUIREMENTS

  • You must be a U.S. Citizen.
  • Background and/or Security Investigation required.
  • You must submit your application by 11:59 EST on the closing date.
  • Filling this position is subject to funding availability.

DUTIES:

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This position is located in the Housing and Civil Enforcement Section (Section) of the Civil Rights Division, in the United States Department of Justice. The incumbent serves as the primary administrative support to the Chief and Deputy Chiefs, with responsibility for planning, coordinating, and managing the day-to-day administrative affairs of the Section. Pursuant to the policies, goals, objectives, and strategies established by the Section, the incumbent performs the following duties and responsibilities on a regular and recurring basis:

• Maintains a current working knowledge of the Section and its mission. The incumbent serves as the lead support staff individual for the Section. This includes planning and coordinating all administrative affairs of the Section so as to facilitate day-to-day activities; directing, coordinating, and managing the work of the support staff, and independently handling many matters.

• Assesses the Section's administrative and support functions and processes to identify problem areas and develop recommendations to resolve such problems. Reviews and analyzes the administrative and management control systems to eliminate conflict and duplication in administrative Standard Operating Procedures (SOPs) by determining when new and/or modified procedures are needed. Works closely with the Staff Assistant, Paralegal/EOS Supervisor, and other appropriate individuals in the Section to keep them abreast of changes made to SOPs, and to ensure consistency and compliance with administrative and management control requirements.

• When directed, works closely with the Deputy Chiefs in coordinating matters of interest to the Chief regarding the development of background information and written instructions, speeches, and closing remarks to be presented by the Chief at meetings, conferences and other speaking engagements.

• Maintains an intimate knowledge of the Chief's policies, views, and anticipated plans in regard to current problems and issues.

• Exercises delegated control over the Chief's calendar for appointments, meetings, engagements, and conferences.

• Reviews incoming mail as appropriate to determine whether it should be referred to staff or requires the personal attention of the Chief. Attaches pertinent materials, which may be of assistance in his/her reply and follows-up on material referred to subordinates to assure timely resolution or preparation of reply. As appropriate, reviews, screens, and controls outgoing mail correspondence prepared for the Chief's signature.

• Plans itineraries and makes travel arrangements for the Chief and others as assigned.

• Prepares correspondence from notes or drafts from the Chief into final form.

• Works with appropriate staff to coordinate training, including maintaining training booklets and material for the staff on supervisory, managerial, litigative, and legal administrative sources. Recognizes and recommends specific needs and advises Chief or appropriate Deputy Chief of such.

• Supervises the work product of secretaries, ensuring that the day-to-day clerical operation of section runs effectively. Conducts training for new secretarial staff members. Incumbent reviews priorities, policies, and goals to identify required actions, ensures timely processing of required correspondence and reports, and advises on the current progress and status of work.

• Coordinates and supervises the processing of travel authorizations and vouchers for the Section. Manages and reviews processing of requests for compensatory time for travel. Ensures authorizations, vouchers, and compensatory time requests are submitted timely to the proper office(s) within the Division and Department.

• Produces a variety of written documents utilizing varied and advanced functions in one or more types of office automation software. This includes integrating output from different software types, e.g., charts and graphs produced by electronic spreadsheet applications into word processing or desktop publishing text.

• Performs office automation duties and responsibilities, which include operating word processing, communications systems, case and database management systems.

• Performs other duties as assigned


QUALIFICATIONS REQUIRED:

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GS-8
Qualifying experience for the GS-8 level includes one year of specialized experience at least equivalent to the GS-7 level in the Federal service.

Examples of specialized experience include performing secretarial, clerical and administrative support functions duties such as receiving visitors, maintaining files, incoming correspondence, check spelling, typographical errors; scheduling supervisor’s activities, composing correspondence, resolving problems, locating information, organizing workflow of the office.

GS-9
Qualifying experience for the GS-9 level includes one year of specialized experience at least equivalent to the GS-8 level in the Federal service.

Examples of specialized experience include performing secretarial, clerical and administrative support functions duties such as receiving visitors, maintaining files, incoming correspondence, checking spelling, typographical errors; scheduling supervisor’s activities, composing correspondence, resolving problems, locating information, organizing workflow of the office; designs and implements, or recommends, procedures, reporting and/or control mechanisms to improve operations; provides assistance and directions to the secretarial staff at lower organizational levels regarding procedures, administrative requirements, need for information, suspense dates and related items.

You must be a U.S. citizen to qualify for this position.

Time-In-Grade: Federal employees must meet time-in-grade requirements for consideration. You must meet all qualifications within 30 days after the closing date of this announcement.


 

 

HOW YOU WILL BE EVALUATED:

The resume you submit for this position will be reviewed to determine whether your experience is sufficient to meet the specialized experience requirements as outlined in this announcement. Your resume must reflect that you possess the competencies below. Candidates who are found best qualified in accordance with established ranked will be referred to the selecting official for consideration.

NOTE: Applicants who meet the minimum qualifications for this position will be contacted to prepare a written narrative for each of the competencies below. Your responses to the statements will be evaluated to determine your rating.

• Knowledge of management principles and concepts, a basic foundation of administrative concepts, principles, and practices, and skill in applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of administrative and support operations within the Housing and Civil Enforcement Section.

• Knowledge of the duties, priorities, commitments, policies, and goals of the Section is required. Skill in applying this knowledge enables the incumbent to serve as the primary administrative support to the Chief, Principal Deputy, and others as assigned.

• Ability to work independently and effectively, evaluating situations, and making sound decision in a high-volume working environment with constantly changing workload, frequently changing priorities and tight deadlines.

• Ability to oversee clerical staff in order to ensure that the day-to-day clerical operation of the section runs smoothly.

• Ability to establish rapport and communicate effectively both orally and in writing, gain the cooperation of others, and maintain good public relationships with a variety of individuals within and external to the Section.


BENEFITS:

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The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees. http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.

 



OTHER INFORMATION:

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for this vacant position. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: http://www.opm.gove/ctap/index/aspInteragency

Career Transition Assistance Plan (ICTAP). The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/ctap/index.asp

Veterans Employment Opportunities Act(VEOA): (VEOA) allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible for a Veteran’s Employment Opportunities Act (VEOA) appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed (3) or more years of continuous active military service. If you are applying for a Merit Promotion announcement and wish to be considered under VEOA, in addition to the other required application materials, you must submit a copy of your DD-214 to the HR contact annotated in this vacancy announcement
.
Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See www.sss.gov.

In addition to applying through competitive procedures certain individuals with disabilities may be considered non-competitively under a Schedule A hiring authority. To qualify for employment under Schedule A, an applicant must provide proof of disability and certification of job readiness. As proof of disability and certification of job readiness, applicants may provide records, statements, or other appropriate information issued from a licensed medical professional (e.g., a physician, or other medical professional duly certified by a State, the District of Columbia, or a U.S. Territory to practice medicine); a licensed vocational rehabilitation specialist (i.e. state or private; or an Federal agency, State agency, or an agency of the District of Columbia or a U.S. territory that issues or provides disability benefits. Proof of disability and certification of job readiness must be included in the application package.

The materials you send with your application will not be returned.

Relocation expenses have not been authorized.

Entrance on duty is contingent upon completion of a pre-employment security check. Continued employment is also contingent upon the satisfactory completion of a background investigation, adjudicated by the Department of Justice.

Selectees who are not currently employed by the Offices, Boards, and Division of the Department of Justice will be required to submit to a urinalysis to screen for illegal drug use prior to appointment.

One or more positions may be filled from this announcement if identical vacancies occur 90 days from the date of the issuance of the certificate.

The Civil Rights Division participates in the E-Verify Program.

The Department of Justice is an Equal Opportunity Employer.  Except where otherwise provided by law, there will be no discrimination because of color, race, religion, national origin, politics, marital status, disability, age, sex, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism.

The Department of Justice welcomes and encourages applications from person with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department.

The Department of provides reasonable accommodation to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing specialist listed in the vacancy announcement.  The decision on granting reasonable accommodation will be made on a case-by-case basis.



HOW TO APPLY:

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You must submit your application so that it will be received no later than 11:59 PM EST on the closing date of the vacancy announcement. If materials are not received, your application will be evaluated solely on the information available and you may not receive full consideration or may not be considered eligible.

Applicants must either fax or e-mail their application in by the closing date for this position. Please submit your application via fax at 202-514-6603 or by email to CRD.VACANCIES@usdoj.gov.

If you are submitting your application via e-mail, please indicate the Vacancy Announcement Number and position title in the subject line. If you are unable to fax or email your application, please contact the Human Resources at the telephone number listed below, prior to the closing date of the announcement, for alternate application procedures. Application mailed using government postage or through an internal federal government mail will not be accepted.

REQUIRED DOCUMENTS:

You must submit appropriate documentation in order to be considered under merit promotion procedures such as:

Resume showing relevant experience (cover letter optional). Applicants should clearly indicate all experience [including dates (month and year) and number of hours spent per week], training, include volunteer work experience, education, and awards relevant to the qualification requirements. Training or self-development activities must reflect course title, classroom hours completed and date(s). Do not send position descriptions.

SF-50, Notification of Personnel Action, which shows career or career-conditional tenure and copy of most recent performance appraisal is required for current Federal employees.

 

DD-214 from Veterans' preference for consideration under special Veteran appointing authorities, if applicable.
http://www.fedshirevets.gov/job/vetpref/index.aspx.


CTAP/ICTAP documentation, if applicable.

Non-competitive appointment authority documentation, if applicable.

AGENCY CONTACT INFO:

Betsy Allen
Phone: (202)514-3934
Fax: (202)514-6603
Email: CRD.VACANCIES@USDOJ.GOV
Agency Information:
U S Department of Justice Civil Rights Division
Civil Rights Division
600 E Street NW
Room 3105
WASHINGTON, DC
20004 Fax: (202)514-6603

WHAT TO EXPECT NEXT:

We will notify you of the outcome after each step of the recruitment process has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation. We expect to make a final job offer within 80 days after the closing date of announcement.

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Job Announcement Number:

13-CRD-001 (MPP)

Control Number:

335711000