This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:HUMAN RESOURCES ASSISTANT

Department:Department of the Army

Agency:Army National Guard Units (Title 32)

Job Announcement Number:13-059-T-Army

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$38,967.00 to $50,661.00 / Per Year

OPEN PERIOD:

Monday, January 14, 2013 to Monday, January 28, 2013

SERIES & GRADE:

GS-0203-07

POSITION INFORMATION:

Full Time - Indefinite

DUTY LOCATIONS:

4 vacancies in the following location:
Johnson County, IN United StatesView Map

WHO MAY APPLY:

National Guard Membership is Required

JOB SUMMARY:

The mission of the Indiana National Guard Full-Time Force is to maintain properly trained and equipped units available for prompt mobilization for war, national or state emergency. For information about membership call: 1.800.GO GUARD

NATIONAL GUARD MEMBERSHIP IS REQUIRED

DUTY LOCATION:    Medical Discharge Unit, Johnson County Armory, Indiana

JOB SUMMARY:    Under the direction of the Officer in Charge (OIC), or Personnel Officer, this position oversees and ensures the accomplishment of work performed in the areas of personnel management and administration.

This job announcement is for employment as an Indiana Army National Guard Technician; a Federal Civil Service position.  This is a dual-status technician job whereby you are required to maintain active membership in a National Guard unit and are required to wear the military uniform at the workplace.  As members of a unit of the Indiana National Guard, you will be required to train with your unit, normally one weekend a month and 15 days of annual training each year.  Indiana Army National Guard units and members are subject to immediate call to federal or state active duty to meet national or state emergencies.

APPOINTMENT FACTORS:  This position is an Indefinite Excepted Service position.

MILITARY RANK REQUIREMENTS:   E-4 thru E-6

MILITARY SPECIALITY REQUIREMENTS:  Individuals must meet the qualifications for the technician position but will have 1 year from date of hire to be assigned to a compatible MOS in a compatible unit for the technician position advertised.

Compatible Military Assignments:  42 series or 00F

AREA(S) OF CONSIDERATION:

Permanent (Tenure 1 or 2) Technicians employed by the Indiana Army National Guard

Temporary, TERM or Indefinite Federal (Tenure 0 or 3) Technicians employed by the Indiana Army National Guard
Traditional M-Day Soldiers with the Indiana Army National Guard
Guard members from another state; Reservists/IRR; and/or Active Duty Soldiers willing to join the Indiana Army National Guard
Civilians with prior military service willing to join the Indiana Army National Guard

 

KEY REQUIREMENTS

  • U.S. Citizenship Required
  • Must be in the grades: E-4 thru E-6
  • Must be a member of the Indiana National Guard or be willing to join
  • Must participate in direct deposit

DUTIES:

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As a Human Resources Assistant with the Indiana Army National Guard (ARNG), your duties will include, but will not be limited to:

  • Plans, organizes, and administers the military personnel program for the organization.  Serves as the technical expert on a variety of administrative matters (e.g. format for directives and standing operating procedures, general office procedures, filing systems, reference libraries, etc.).  Provide authoritative advice and guidance to the commander and his staff pertaining to military personnel administration.  Keeps abreast and ensures the implementation of new policy statements, regulations and directives issued by higher headquarters concerning personnel and administrative activities. Develop guidelines and operational procedures to implement changes to policies and programs directed by higher headquarters.  Researches and resolves the most difficult military personnel problems and questions, including those where regulation is only partially relevant or is incomplete. 
  • Assists in the preparation for and executes command level inspections of subordinate units in the area of personnel and administration.  Identifies trends and develops recommendations based upon analysis of subordinate feeder information, recurring reports, and findings of assistance visits and inspections.  
  • Accomplishes or reviews a variety of military personnel transactions including appointments, enlistments, separations, promotions, flagging actions, reassignments, reductions, duty assignments, transfers, medical evaluations, line of duty (LOD) actions, security clearances, awards and decorations, retirements, etc., and forwards actions to a higher headquarters.  Provides guidance, reviews, and monitors the timely completion of enlisted and officer evaluation reports.  Provides information and assistance to personnel at higher and subordinate levels tasked with completing such transactions.  Provide technical assistance to subordinate unit personnel pertaining to applications for passports, and the publication of required personnel orders.  Review documents and data for individual mobilization packets. 
  • Implements the enlisted promotion system at the command level.  Establishes suspense dates for subordinate organizations for the completion and submission of actions.  Validates the preliminary enlisted promotion consideration list to ensure all eligible personnel for consideration are included and submits any changes to the state level enlisted promotion manager.  Coordinates and publishes all requirements for Brigade/Group/Troop Command level enlisted promotion boards as required.
  • Controls the organization’s medical readiness programs.  Monitors the status of periodic health assessments within the organization and ensures appropriate scheduling and completion.  Ensures the timely completion of and reviews LOD investigations.  Provide technical guidance to subordinate unit administrative personnel in the preparation of formal and informal LOD investigations.  Functions as a technical advisor to appointed investigating officers and subordinate commands on the completion of formal LOD investigations.  Reviews and makes corrections to packets prior to submission to medical review and profile boards.  Assists subordinate units in coordinating with civilian and military medical authorities for required supporting documentation.  Provide technical guidance to subordinate unit personnel in the preparation and submission of incapacitation pay packets.  
  • Prepares and forwards required documentation for officer promotion packets for required state and federal board actions.  Conducts records review with officers and updates records in preparation for upcoming officer board actions.
  • Provides guidance to organizational personnel and dependents concerning benefits and entitlements, i.e. career progression, bonus programs, educational opportunities, retirement, etc.  
  • Provides administrative support to potential applicants and evaluates qualifications for officer/warrant officer appointment packets.  Renders authoritative explanations of regulations, methods, procedures, and exceptions involved in individual cases.  
  • Reviews and/or assembles supporting documentation required at higher levels when processing actions such as involuntary order to active duty, non-judicial punishment, fraudulent enlistment, non-selection for retention, administrative discharges, and other administrative actions. 
  • Monitors and reviews reports furnished by higher headquarters to identify trends and assist with the management of personnel readiness within the organization. 
  • Participates in unit Soldier Readiness Processing (SRP) for those units whose service members are being mobilized to active duty.  Provides counseling to service members on available benefits, accuracy of the emergency data and contact information and the accuracy of the DEERS/RAPIDS (Defense Enrollment Eligibility Reporting System/Realtime Automated Personnel Identification System) information, and allows the service member to perform a general review of their record.
  • Performs various administrative duties relating to military personnel involving the composition and distribution of correspondence, publications, reports, orders, etc.  May serve as the file systems manager for the Brigade/Group/Troop Command personnel/administration section.  Identifies and maintains the publication requirements and accounts for the organization and subordinate elements.  Function as the postal manager for the organization. 
  • Provides personnel-specific information in developing plans for recruiting and retention within the command.  Gathers and prepares information concerning personnel accessions, retention, attendance, and attrition.   
  • May plan, organize and assign work to employees engaged in personnel and administrative work assigned at the command level.  Provide technical assistance and guidance to assigned employees.  Revise assignments or details employees to other duties as necessary to meet changing work situations, deadlines, or priorities.   
  • Performs other duties as assigned.
  • Incumbent may be required to prepare for and support the mission through the accomplishment of duties pertaining to military training, military readiness, force protection and other mission related assignments including, but not limited to, training of traditional Guard members, CWDE/NBC training, exercise participation (ORE/ORl/UCI/MEI/OCl/I G, etc.), mobility exercise, FSTA/ATSO exercise participation, SABC training, LOAC training, weapons qualification training, participation in military formations, and medical mobility processing within the guidelines of NGB/ARNG/ANG/State/TAG rules, regulations and laws. These tasks have no impact on the classification of this position and should NOT be addressed in any technician’s performance standards.


QUALIFICATIONS REQUIRED:

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In order to meet the Minimum Qualifications for this Human Resources Assistant position at the GS-07 grade level, you must have at least 12 months of:

    • general administrative or clerical experience, education, or training which demonstrates the candidate’s ability to perform the duties of the position. Experience using computer and automation systems.
    • specialized experience in the interpretation and application of regulations, procedures or laws.  Experience that provided a working knowledge of administrative functions.  Experience performing personnel transactions.  Experience working independently and setting priorities with very little supervisory control. 
     Knowledge, Skills and Abilities that will be evaluated for this position include:
  • Knowledge of a comprehensive body of regulations and procedures to provide regulatory guidance and recommendations to the senior personnel officer and Brigade/Group/Troop Command staff for personnel actions (i.e. discharges, promotions, flagging actions, reassignments, reductions, awards and decorations, personnel evaluation reports, military code violations, LOD investigations/determinations, benefits, etc).
  • Knowledge of administrative and personnel actions to conduct subordinate unit inspections and assistance visits, identify trends, conduct analysis, and develop recommendations to enhance personnel readiness. 
  • Knowledge of personnel authorizations, unit manning documents, and duty assignment requirements and criteria sufficient to maintain personnel readiness levels.
  • Knowledge of personnel deployment requirements to inspect individual mobilization files, review and monitor the status of subordinate unit’s personnel and medical deployment requirements to provide feedback to command for follow-up action.
  • Knowledge of administrative medical actions to provide procedural guidance to organizational personnel in the management of LOD’s, physical exams, profiles, medical MOS retention boards, fitness for duty boards, and vaccinations.  Knowledge of procedural and regulatory guidelines to advise LOD investigating officers.  
  • Knowledge of organizational strength maintenance procedures to complete required reports and to assist with recruiting activities.
  • Knowledge of officer and enlisted promotion systems sufficient to provide procedural guidance and to review information for accuracy.
  • Knowledge of accession and appointment requirements for officer and warrant officer candidates.
  • Knowledge of administrative regulations sufficient to train organizational personnel in the administration of postage accounts, file systems, publications, and correspondence. 
  • Knowledge of office automation programs sufficient to manipulate database and spreadsheet information in a format as required by the organization. 
  • Ability to use automated or manual systems in the preparation of reports and correspondence required by the organization.
  • Knowledge of English, grammar, and composition.


Educational Requirements and/or Substitution of Education for Experience:  High school graduate or the equivalent may be substituted for 3 months of specialized experience.  Education in schools above the high school level may be substituted for experience on the basis of one academic year of study (i.e. 36 weeks of substantially full time study, or 30 semester hours, or the equivalent) for 12 months of the required experience.  For experience required in excess of 24 months, education in schools above the high school level may be substituted at the rate of one academic year of education for 6 months experience.

Must participate in Direct Deposit

A criminal history check will be completed on all selectees before hire date.  

Permanent Change of Station (PCS) funds are not available for this position.

ENLISTMENT CASH BONUSES:   Acceptance of technician position may affect any bonus and/or educational assistance that may be payable.  

WORKING CONDITIONS:  Work is performed in a typical office setting.  Special safety precautions are not required.

PHYSICAL EFFORT:  Work is sedentary.  No special physical demands are required to perform the work.If you are not a member of the Indiana Army National Guard, but are interested in applying for this position, please call the Indiana Army National Guard Recruiting Office at 800-GO-GUARD.  You can also view our website at http://www.in.ng.mil/Recruiting/tabid/1041/Default.aspx.

If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.


HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position.  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. 

Please follow all instructions carefully.  Errors or omissions may affect your eligibility.


BENEFITS:

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Explore the major benefits offered to most Federal employees at http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.


OTHER INFORMATION:

Under 32 USC 709, Veterans Preference does NOT apply. 

For a complete list of Job Vacancy Announcements available at the Indiana National Guard, please visit our website at Joint Forces Headquarters, Human Resources.




HOW TO APPLY:

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The complete Application Package must be submitted by 11:59 PM (EST) on Monday, January 28, 2013. 

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process.
Note: To return to a previously Saved or Incomplete application you may use the following link:
https://applicationmanager.gov/.
To fax supporting documents you are unable to upload, complete this cover page
http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID: 822015.   Fax your documents to 1-478-757-3144.
If you cannot apply online:
1. Click the following link to view and print the assessment questionnaire
View Occupational Questionnaire, and
2. Print this 1203FX form to provide your response to the assessment questionnaire
http://www.opm.gov/forms/pdf_fill/opm1203fx.pdf and
3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission. 

Please do not send/fax/courier/email any applications or supporting documentation to the Indiana National Guard Human Resource Office, you must apply on-line or fax your application to the fax number listed on this announcement with the prescribed Cover Letter. The Human Resource can only process materials received through USA Jobs.



REQUIRED DOCUMENTS:

To apply for this position, you must provide a complete Application Package which includes:
1. Your Résumé (Your resume MUST detail your length of basic and specialized experience that pertains to the job you are applying for)
2. A complete
Assessment Questionnaire (Your assessment questionnaire MUST contain an email address)
3. Other supporting documents:

  • Transcripts (Only required if you are substituting education for experience)

AGENCY CONTACT INFO:

Nicholas Parks
Phone: (317)247-3299
Email: NICHOLAS.PARKS@NG.ARMY.MIL
Agency Information:
Indiana National Guard
Joint Forces Headquarters-Indiana
Human Resource Office
2002 South Holt Road
Indianapolis, IN
46241
USA

WHAT TO EXPECT NEXT:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. Based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview.  You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).  

You will be notified via email during the following phases of this announcement:

  1. Immediately after your application has been submitted.
  2. After the announcement has closed.
  3. After qualifications review, which will inform you if you have been referred to the selection official or not.
  4. Once a selection has been made. 

If at any time you have questions concerning this Job Vacancy Announcement, please contact the Human Resources Specialist by email.  You email should contain the following information:  13-059-T-Army, HUMAN RESOURCES ASSISTANT, and 822015.  The email can be sent to NICHOLAS.PARKS@NG.ARMY.MIL.



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Job Announcement Number:

13-059-T-Army

Control Number:

335606300