This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Secretary (Office Automation)

Department:Department Of The Interior

Agency:Office of the Secretary of the Interior

Job Announcement Number:WHRMO822220JR

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$37,463.00 to $48,699.00 / Per Year

OPEN PERIOD:

Friday, January 11, 2013 to Friday, January 25, 2013

SERIES & GRADE:

GS-0318-06

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

06

DUTY LOCATIONS:

2 vacancies in the following location:
Lakewood, CO United StatesView Map

WHO MAY APPLY:

United States Citizens

KEY REQUIREMENTS

  • US Citizenship is required.
  • Background investigation, fingerprints, and credit check may be required.
  • You will be required to have federal payments made by Direct Deposit.
  • Relocation expenses are not authorized.
  • Traveling may be required.
  • Selective Service registration required for male applicants, unless exempt.

DUTIES:

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The major duties of this position include, but not limited to the following:

·         Participate actively in the management of the office by performing and coordinating routine administrative, clerical, and procedural work. 

·         Receives calls, greets visitors, and directs to supervisor or staff those contacts needing their attention or action.  Takes care of routine matters, and on the basis of knowledge of programs or operations, refers other inquiries to appropriate personnel. Incumbent personally responds to routine and non-technical requests for information.

·         Maintains supervisor’s calendars and schedules appointments based upon knowledge of supervisor’s interest and commitments.  Arranges for meeting rooms and teleconferences for training or other assemblies.

·         Prepares and reviews a variety of outgoing correspondences for proper format, conformance with procedural instructions, grammar, and typographical accuracy.

·         Performs administrative support duties for staff such as preparing travel authorizations, making airline and hotel reservations, preparing travel reimbursements, assisting with the development and tracking of office budget, preparing training requests, initiating personnel actions, and monitoring maintenance of office equipment and files.


QUALIFICATIONS REQUIRED:

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Applicants must possess one year of specialized experience equivalent to at least the GS-05 level.

Specialized experience is that which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the position to be filled.  Specialized experience for this position includes but is not limited to coordinating meetings and conferences including setting up videoconferences; composing and editing a variety of office documents; using standard office software (i.e. word processing, spreadsheet, database, etc.); maintaining office files for records, maintenance reports, documents, letters and memoranda.

 


Qualification requirements from the OPM Operating Manual "Qualification Standards for General Schedule Positions" are available  at http://www.opm.gov/qualifications.

 

A written test is not required.

HOW YOU WILL BE EVALUATED:

The information contained in your resume and supporting documentation will be compared to your responses to the assessment questionnaire to determine the degree to which you meet the following competencies (previously referred to as, knowledge, skills, and abilities) required of this position:

Organizational Awareness - Knows the organization’s mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

 

Technical COMPETENCY – Automated Administrative Systems:  Effective use of automated administrative systems such as the Integrated Personnel/Payroll System/Subsystems, Accounting & Business-Related Systems, Travel Systems, Time and Attendance Systems, Procurement Systems, etc. to perform essential business functions.

 

Customer Service: Works with customers to assess needs, provide assistance, resolve problems, satisfy expectations; knows products and services; is committed to providing quality products and services.

 

Interpersonal Communication:  Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult or hostile; or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.

 

Written Communication:  Expresses facts and ideas in writing in a succinct and organized manner. 

 

Please ensure you answer all questions accurately.  Your responses are subject to verification.  In support of your responses provided in the Assessment Questionnaire, your resume should include verbiage that describes your experience relative to the position for which you are applying and provide examples that show the depth of knowledge, level of skill, or degree of ability you possess.  If your application does not support your responses to the questionnaire or your application is not complete, it may affect your evaluation or result in your name being removed from further consideration. 

To preview the assessment questionnaire and determine if your experience matches the competencies, knowledge, skills and abilities required for this position, click the following link: View Assessment Questions

Qualified applicants will be rated using category rating, which groups candidates in categories according to their self-assessed rating, plus veterans' preference if applicable.  The categories for this announcement are defined as: Best-Qualified, Highly-Qualified, Qualified.


BENEFITS:

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The Federal Government offers a number of exceptional benefits that are unmatched by most other organizations. The following web address is provided for your reference to explore the major benefits offered to most Federal employees.   This link also provides an overview of the benefits currently offered to Federal employees. http://www.usajobs.gov/EI/benefits.asp



OTHER INFORMATION:

Conditions of Employment:

All Department of the Interior (DOI) employees are subject to the conflict of interest restrictions imposed upon all employees of the Executive Branch of the Federal Government and may be required to file a Confidential Financial Disclosure Report (OGE Form 450). In addition, DOI (Office of the Secretary) and Office of Natural Resources Revenue (ONRR) employees are further restricted concerning their holdings of Federal lands and resources administered or controlled by the Department of the Interior.  This includes holding stock in corporations engaged in mining activities on Federal lands (e.g.: oil, gas, coal, alternative energy resources, etc.).
Please refer to the following webpage for Ethics information:
www.boemre.gov/adm/ethics.html.  ONRR requires the highest level of integrity. Employees must be totally objective and impartial in the performance of their work.  All potential issues (e.g.: work related interactions with friends, family members or previous employers) must be disclosed at the time of application or during the interview process.

Selection may require completion of a 1-year probationary period.

This position requires approximately 1-5 nights of travel per month.

 

Work Schedule:

This position will be filled as full-time.

Relocation Expenses:

Travel, transportation, and relocation expenses for this position will not be paid by the Department of the Interior.

CTAP/ICTAP:

Interagency Career Transition Assistance Plan (ICTAP) and Department of Interior (DOI) Career Transition Assistance Plan (CTAP): ICTAP and CTAP provides eligible surplus and/or displaced Federal competitive service employees with the selection priority over candidates for competitive service vacancies. If your agency has notified you in writing that you are a surplus or displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following:  OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least 85 on the questionnaire. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP or CTAP eligibility or a copy of your separation personnel action form. Information about ICTAP and CTAP eligibility is on the OPM's Career Transition Resources website at: http://www.opm.gov/ctap/index.asp.

Veteran's Preference:

If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation as specified on the SF-15.

Miscellaneous:

This position is being advertised concurrently with vacancy announcement # WHRMO822218JR using Merit Promotion procedures.  If interested, refer to that announcement to determine if you meet merit promotion requirements and can apply to that announcement.  NOTE:  You must apply separately to each announcement in order to be considered under both.

This vacancy announcement may be used to fill similar positions within 90 days.



HOW TO APPLY:

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To receive consideration for this position, you must provide a complete Application Package, which includes ALL of the following parts:

 

1. Your resume; and

2. Your responses to the Assessment Questionnaire; and

3. Applicable supporting documents specified in the Required Documents section of this job announcement (e.g., Standard Form 50). 

Failure to provide sufficient and required information and/or documentation will result in loss of consideration for this position.                      

 

To apply for this position, click on the button “Apply Online”. You will be required to login to MY USAJOBS.

 

If you haven’t already registered with USAJOBS, the system will require you to create a user name and password.

 

If you have already registered with USAJOBS and forgot your login information, select the “Did you forget your username and/or password” link from the right side menu.

 

 

Step 1:  Login to MY USAJOBS and paste or type a resume into USAJOBS. (You may choose to upload or fax a resume using Application Manager, as stated in the next step, rather than USAJOBS.)

 

Step 2: Complete the Assessment Questionnaire.

The assessment questionnaire MUST be submitted online. 

 

Step 3:  After the assessment questionnaire is submitted, you can upload your resume, if not submitted through USAJOBS previously, and any supporting documents by following the upload instructions that appear on the screen. After uploaded documents are scanned for viruses, you can verify that they have been attached to your application by checking the Details tab of your Application Manager account at https://ApplicationManager.gov.  If you are unable to upload your documents using Application Manager, they can be faxed.  Do not use both options.  You MUST use the special cover page to fax documents.  Print the pre-populated cover page on the upload documents screen of Application Manager, or click this link http://staffing.opm.gov/pdf/usascover.pdf to print a copy of the cover page. 

 

When faxing documents: 

• Include the 6-digit Vacancy Identification Number:  822220 

• Provide your Social Security Number and full name in the spaces  

Fax your cover page and documents to the OFFICE OF PERSONNEL MANAGEMENT at   1-478-757-3144  (Do not fax your cover page, resume, or supporting documents to the National Business Center or the Office of Natural Resources Revenue.)

 

Faxed documents submitted with missing information will not be processed.   After 2-3 business days, you can verify that your faxed documents have been received by checking the Details tab of your Application Manager account at https://ApplicationManager.gov.   

 

If you need assistance in applying on-line, please contact the HR Office representative listed in the "Agency Contact Info" section of this vacancy announcement. 

Your application package must be submitted by 11:59 P.M. Eastern Time by Friday, January 25, 2013.



REQUIRED DOCUMENTS:

You MUST submit the following documents for this vacancy announcement.  Failure to submit all required documents will result in loss of consideration for this position.

- Resume

- Miscellaneous Documents:

-- CTAP/ICTAP Documentation:  If you are applying under CTAP or ICTAP, you MUST submit proof of eligibility under 5 CFR 330.602(a) for CTAP and 5 CFR 330.704 for ICTAP.  This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location.  Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.

            -- Veteran’s Preference Documentation (DD-214 and SF-15):  If you are eligible and claiming 5-point veteran’s preference, you MUST submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veteran’s preference, you MUST submit a copy of your DD-214, SF-15, “Application for 10-Point Veterans’ Preference” and the documentation required by the SF-15.  (Please note:  An SF-50, Notification of Personnel Action, showing veterans' preference will not be accepted as proof of entitlement.)

- The following documents are optional.  You MAY submit the following documents for this vacancy announcement:

            -- Current or most recent performance appraisal.

Note:  We do not accept hard copies of application materials. If you submit more than one application package for this vacancy, only the last one submitted will be considered.  If you re-submit a package, all application package documents must be re-submitted in order to be considered for the position.

AGENCY CONTACT INFO:

Patricia E. Rauls
Phone: (303)969-5349
Email: PATRICIA_RAULS@NBC.GOV
Agency Information:
Interior Business Center
7301 W Mansfield Avenue
D-4810
Lakewood, CO
80235
USA

WHAT TO EXPECT NEXT:

After all application packages have been received, we will review your resume and other application documentation to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided in the Assessment Questionnaire and may interview the best-qualified applicants. For status updates on your application, please use Application Manager. More information regarding Application Manager can be found under the "Help" tab. After making a tentative job offer, we will conduct a suitability and/or security background investigation. A final job offer for this position is typically made within several weeks after the closing date of the vacancy announcement.


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Job Announcement Number:

WHRMO822220JR

Control Number:

335522900