This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Chaplain

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:824075

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$60,827.00 to $94,778.00 / Per Year


Monday, January 14, 2013 to Monday, January 28, 2013




Part Time 20 hours - Excepted Service Permanent




1 vacancy in the following location:
Minneapolis, MN United StatesView Map


United States Citizens


Department of Veterans Affairs Core Values:   Integrity, Commitment, Advocacy, Respect, Excellence = I CARE

The Department of Veterans Affairs provides exceptional health care for our nation's Veterans.

This is a permanent part time position for a Staff Chaplain at the Department of Veterans Affairs Medical Center in Minneapolis MN.  For information about the medical center see this site:


The part time Chaplain may work two ten-hour workdays per week, or five four-hour workdays per week, and must be willing to perform call-back and holiday work.


The medical center may appoint an individual to this job at grade GS-12, or at grade GS-11 with promotion  potential to GS-12.  If appointed at GS-11, the appointed individual may be promoted to GS-12 upon meeting all administrative requirements and demonstrating proficiency.   Promotion to GS-12 is not guaranteed.  


The salary range for GS-11 is $60,827 to $79,073

The salary range for GS-12 is $72,907 to $94,778


The part time chaplain is paid for the hours worked on an hourly basis.  The hourly rate of pay is determined by dividing the annual salary rate (above) by 2087.  


  • Must be a US Citizen
  • You will be required to serve a probationary period of 1 year
  • You may be subject to random urinalysis testing


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Develops and conducts a well-rounded program of religious ministry for Veteran patients and family members that is fully integrated into the overall treatment program of the medical center.   Conducts religious services and worship; administers ordinances, rites, or sacraments.  Assesses religious, spiritual, ethical, and moral problems of patients and their desire for spiritual and pastoral care and plans and provides appropriate in-depth pastoral ministry.   Conveys assessments to other professionals to be considered in patient's total care.  As a member of a multi-disciplinary team, participates fully and supports all the activities undertaken by the medical center.


Serves as spiritual counselor to patients and their families on ethical and moral matters, including problems of conscience, family, and marital differences.  Offers spiritual consolation, support and guidance to those looking to solve personal problems in adjustment to their illness.   Establishes contact with families of patients, with community clergy and church groups and community organizations to encourage their assistance and cooperation with the programs of the medical center.   The chaplain locates other chaplains or community clergy to meet the religious needs of patients that he/she cannot meet. 


The chaplain assures that the right of each patient to free exercise of religion is upheld, and that patients are protected from any unwanted imposition of religion by others. 


The chaplain documents care in electronic medical records and maintains confidentiality and security of confidential information.



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To be considered for this position applicants must meet all of the following requirements:


  • Ecclesiastical Endorsement: An ecclesiastical endorsement, dated within the past 12 months, from the official national endorsing authority of your faith group/denomination.  An ecclesiastical endorsement is the written official statement by the endorsing body certifying that you are in good standing with the faith group or denomination and that you, in the opinion of the endorsing body, are qualified to provide the full range of ministry required in the VA's pluralistic setting.    Endorsements must be specifically for VA Chaplaincy.  Endorsements for the military or Federal prisons Chaplaincy are not acceptable. Ecclesiastical Endorsements must be signed by the endorsing official whom the faith group has formally designated to the Department of Veterans Affairs.   All designated endorsing officials are on a list online at the VA Chaplain website:   Choose "employment information" then scroll down to the link to the list. If your faith group is not on the list contact John Batten at 757-728-7062 or Mario Dagulo at 757-728-7069.


  • Education:  The degree of Master of Divinity from an accredited institution or a bachelor's degree from an accredited institution plus at least 70 graduate semester hours which included all of the following: at least 20 semester hours in pastoral ministry; 20 semester hours in any combination of theology, ethics, and philosophy of religion; 20 semester hours in the study of sacred writings, including the study of languages in which sacred writings are written; and 10 semester hours in religious history and/or world religions.


Clinical Pastoral Education: In addition to the education requirement and experience requirements, applicants must have completed at least 2 units of Clinical Pastoral Education (CPE) [as defined by the Association for Clinical Pastoral Education (ACPE), the National Association of Catholic Chaplains (NACC), or the College of Pastoral Supervision and Psychotherapy (CPSP)].   800 hours of supervised ministry in a formal training program which incorporated both ministry formation and pastoral care skills development may be substituted for the required CPE. 

To be considered equivalent to CPE, training must include the following components:

 1. It must be a formal educational program, with curriculum, theological reflection, and evaluation components, which includes performing health care ministry.

 2. The program must include 400 hours of supervised education, training and ministry for equivalency to one unit of CPE.

 3. The educational supervisor(s), preceptor(s), teacher(s), or coach/mentor(s), responsible for the program must be qualified to provide the supervision. 

 4. The educational model must include an action/reflection component (that may vary from one program to another) that may have included but not be limited to: verbatims, case conferences, didactics, Interpersonal Relationships (IPR), worship seminars, spiritual assessments, theological reflection, and group process.

 In describing supervised ministry that you would like to be considered as “equivalent training” please include the following information for each period of training

  1.  The beginning and ending dates of training
  2.  The name and location of the institution(s) in which the supervised ministry was performed
  3. The name(s) and title(s) of the educational supervisor(s)/instructor(s)
  4. The total number of hours of performance of ministry, classroom or didactics, and individual meetings with the supervisor/instructor
  5. The learning objectives, the method(s) of reporting on and evaluation of the practice of ministry, and how feedback from peers and teachers was obtained

Please provide supporting documents along with your narrative description of the training.   Examples of supporting documents include:  Written evaluation of your performance in the program, showing that you successfully completed the training, signed by the supervisor or an appropriate individual; transcripts showing completion of Clinical Pastoral Education; or a certificate, letter, or other document verifying completion of the training.   If you cannot provide any supporting documents, please tell us why.


  • Experience  For GS-11: At least two years of professional ministry experience.  At least one year of this experience must have followed completion of the Master of Divinity or equivalent education.   Experience during graduate education may count for up to one year of the two years of required experience.   To qualify for GS-12 the individual must have, in addition to the experience required for GS-11, at least one year of professional ministry experience which followed completion of the Master of Divinity or equivalent education. One year of the experience must have demonstrated all of the following: 


            (a) ability to serve as a consultant or expert to a multidisciplinary treatment team;

            (b) in-depth knowledge of related professional fields, particularly in the behavioral sciences;

            (c) understanding of, and ability to respond to, the particular concerns and issues pertaining to treatment of veterans; 

            (d) knowledge of the structure, regulations, practices, and programs of healthcare delivery systems; 

            (e) ability to interpret and apply a body of rules, regulations, policies, and procedures in professional practice;

            (f ) ability to develop and maintain liaisons with a variety of outside organizations.


            Completion of a doctoral degree directly related to pastoral ministry (such as the Doctor of Ministry) may be substituted for one year of experience


In order for us to determine whether you meet the length of experience requirement, your application or resume must indicate whether each job held was part-time or full-time. You must indicate how many hours per week you worked in jobs that were less than full-time. Part-time experience will be pro-rated by its proportion of a 40 hour work week.  If we cannot determine your length of professional ministry experience we will not consider you for this position.


  •  English Language Competency:  All applicants must be proficient in written and spoken English.


 Selective Service Registration:  By law, all males born after December 31, 1959 must have registered with the Selective Service (the military draft) or have a valid exemption.


SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the above requirements. You must show proof that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

Veterans Preference Information:


When applying for Federal jobs, eligible veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of DD-214(s) showing all dates of service as well as character of service (honorable, general, etc.). Additionally, veterans with service-connected disability of 10% or more must also submit a copy of their official statement from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying their service-connected disability and/or their receipt of compensation for service-connected disability. 

If the service member is within 120 days of separation and does not yet have a DD214, the member may instead submit any official document from the armed forces that certifies the service member served over 180 continuous days, such as Officer's Evaluation Report (OER), military awards, active-duty orders, if National Guards or Reserves, or military schools or training. The service member will be responsible to provide proof upon discharge.  

The Veterans with service-connected disability of less than 10%, non service-connected disability, and Purple Heart recipients, as-well-as those claiming derived preference for a spouse, widow or widower, or natural mother, should refer to and submit a completed " SF15, "Application for 10-Point Veteran Preference," and required documentation with your application materials. For more information on Veterans' Preference, please visit If you are a Veteran with service-connected disability, you may go to and create a login account to retreive your service-connect disability letter from VA.


Males born after 12-31-59 must be registered with the Selective Service unless exempt (see ).



Applicants who meet the minimum qualification requirements will be rated by the Board of Excepted Service Examiners and given one of the following category ratings:  Most Qualified, Highly Qualified, Well Qualified, Qualified, or Minimally Qualified.   All applicants will be notified of the results of the review of their qualifications, and whether their application has been referred to the medical center for final consideration.  


Applicants in the highest category are referred to the hiring facility for final consideration.  Persons in the category who are entitled to Veteran preference must be hired ahead of others.   Applicants in lower categories may be considered if there are fewer than three applicants in the highest category.   


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Benefits: The Federal Government offers a comprehensive benefits package. Explore the major benefits offered to Federal employees at


The Department of Veterans Affairs has an exceptionally employee-friendly work environment.  See our website:





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To apply for this position, you must provide a complete Application Package which includes:

1. Your Resume.   Your application or resume must indicate whether each job held was part-time or full-time. You must indicate how many hours per week you worked in jobs that were less than full-time. Part-time experience will be pro-rated by its proportion of a 40 hour work week.

 2. A complete Assessment Questionnaire (multiple choice questions, completed on line)

3.Ecclesiastical Endorsement, dated within the past 12 months
4. Federal Form OF-306 "Declaration for Federal Employment" signed and dated not more than 90 days prior to the closing date of this announcement  To obtain this form open the USAJOBS home page; select "Resources Center" at the tgop of the page; then  

5. Certificates or evaluations showing completion of Clinical Pastoral Education, or a detailed description of training you would like considered as equivalent

6. Veteran preference Documentation, if applicable (Discharge form(s) DD-214, documentation of service-connected disability, if any)

7.Transcript(s) of all graduate-level education.  Copies are acceptable


Incomplete applications will not be considered. 


(1) Applying on USAJOBS: To begin the process, go to and create an account, if you have not done so or log into your existing USAJOBS account. USAJOBS has features such as resume builder, that allow you to upload up to ten support documents and be notified when a vacancy opens. Once signed in, search for the vacancy announcement you want to apply for and read the instructions carefully. Click, "Apply Online" and you will be prompted to select a resume that was built or uploaded. Press the "Ctrl key" and select the uploaded file(s) that you want to transfer to application manager. Read the three statements, select that which applies and click, "Apply for this position now." You will be transferred to to answer the vacancy assessment questionnaire and upload other document(s), if necessary. NOTE: The uploaded files selected in USAJOBS will transfer over to application manager. The system will transfer directly to application manager if you have an account. If you do not have an account with application manager, you will be prompted to create an account. Follow the instructions to create an account.  Once you have established an account. You will be asked to provide your biographic, eligibility and other information before you start answering the assessment questions. After completing the questionnaire, you will have the option to upload additional documents, if necessary. Once satisfied, submit your application. You will receive an "Acknowledgement Letter" by email.  The acknowledgement letter confirms the questionnaire has been received and data will be built in the system for the vacancy that you applied for.


(2) Applying directly on APPLICATION MANAGER: To begin the process, go to application manager and sign in, or create an account, if you have not done so. Once signed in, scroll down to the bottom of the page enter the Vacancy Identification Number (VIN) in the "Start a new application" box.  You will be taken to the assessment questionnaire and once you have completed the questionnaire, you will be able to upload or re-use documents that are already uploaded in application manager.  To view re-use documents, click, "re-use document" and scroll down to the bottom of the page to view uploaded documents. Select document(s) you want to submit with your questionnaire. Click, "Next" and submit your questionnaire and selected document(s) will be transmitted. 


(3) Faxing your application: To begin the process, download the vacancy assessment questionnaire, view View Occupational Questionnaire and OPM Form 1203fx, . Use OPM Form 1203-fx to answer the vacancy assessment questionnaire. One answer per question! Use OPM Form 1203-fx (minus instruction sheet) as the fax cover sheet. Place all supporting documents such as OF 306, resume, transcripts, CPE, ecclesiastical endorsement, Veterans information, if applicable and any other documents that are relevant to the job and Fax Vacancy ID# 824075 to (478) 757-3144 and allow 24-48 hours for the system to build data. NOTE: The application faxed goes directly to a computerize system and not to our office.


(4) Answering the questionnaire online and faxing the supporting documents: To begin the process, follow instruction in number two and submit the questionnaire. Allow approximately up to two hours for the system to create your data. Now you are ready to fax the support documents. First, download and print the USA Staffing fax cover page at,  and fax to (478) 757-3144. Be sure to use the USA Fax Cover Sheet every you submit by fax. Continue to use the fax cover sheet if every time you fax document(s).   NOTE: You must answer the questionnaire and submit your answer first before attempting to fax the supporting documents. All documents faxed to application manager will load into your application manager account and you will be able to re-use for future job applications.


Your complete application package must be received no later than 11:59 pm Eastern Time Monday, January 28, 2013. If you cannot complete the application process, please contact our office for alternate application procedures.


Required Documents:

  1. A resume or Federal application form.  Your application or resume must indicate whether each job held was part-time or full-time. You must indicate how many hours per week you worked in jobs that were less than full-time. Part-time experience will be pro-rated by its proportion of a 40 hour work week.
  2. Ecclesiastical endorsement dated within the past year
  3. Federal Form OF-306 "Declaration for Federal Employment" signed, and dated not more than 90 days prior to the closing date of this announcement.  To obtain this form, go to the USAJOBS home page and select "Resource Center" from the links at the top of the page.  Select "Supplemental Forms" from the drop-down list, then select "Optional Forms."  You must submit this form to be considered.
  4. Documentation of Clinical Pastoral Education or a detailed description of education you would like considered as equivalent
  5. Transcripts of all graduate education (copies are acceptable)  Transcripts must show the name of the institution and the degree awarded, if any.
  6. Veterans documentation if you are requesting Veteran preference 


Incomplete applications will not be considered.


John Batten
Phone: (757)728-3180
Agency Information:
VA National Chaplain Center
Department of Veterans Affairs
100 Emancipation Dr Building 33
Hampton, VA


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. The acknowledgement email does not mean that your application is complete.   You must submit all the documents listed in the How to Apply instructions.


After the Board of Excepted Service Examiners rates your application you will receive a Notice of Results.   The Notice will tell you your category rating and whether your name has been referred to the medical center for final consideration.   If your name is referred to the medical center you will be contacted directly by the medical center if they wish to interview you.    If your application is referred to the medical center and you are not selected you will receive notice via email or by mail, if no email address was provided by you during the application process, once the selection has been made  (generally 4-6 weeks).


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