This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Human Resources Specialist (Mil)

Department:Department of the Army

Agency:Army National Guard Units (Title 32)

Job Announcement Number:NCAR-13-010

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$48,895.00 to $63,559.00 / Per Year


Tuesday, February 05, 2013 to Wednesday, March 06, 2013




Full Time - Indefinite


1 vacancy in the following location:
Raleigh, NC United StatesView Map


Open to areas 1, 2 and 3


The National Guard is the oldest component of the Armed Forces of the United States.  Since the earliest American colonial days, citizens have joined together for collective defense.  We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies.  Join our National Guard team and serve your nation, your State and your community!



NATIONAL GUARD MEMBERSHIP IS REQUIRED:  This is an excepted position that requires membership in a compatible military assignment in the North Carolina Army National Guard.  Selectee will be required to wear the military uniform.  Acceptance of an excepted position constitutes concurrence with the requirements as a condition of employment.  Applicants must be current members of the North Carolina Army National Guard.


WHO CAN APPLY: The area of consideration for this position is STATEWIDE.  Applications will only be accepted from current military members of the North Carolina Army National Guard.


POSITION INFORMATION:  Full-time Excepted Service  (Indefinite)


POSITION LOCATION: Recruiting & Retention


MD #: 1331-152


  • Must maintain membership in the National Guard for continued employment.
  • No PCS will be authorized unless agreed upon by HRO prior to the e-date.
  • Rank Requirement: OFF (O3 & below).
  • Compatibility Requirement: BRANCH: 42B, 42H


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Provides technical guidance and procedural support to the AMEDD Strength Manager, Recruiting & Retention Manager, Officer Strength Manager, Military Personnel Office (MILPO), State Surgeon/Deputy State Surgeon, State Chaplain, State SJA, commanders, unit personnel, field recruiters, and healthcare ministry and legal professionals.  Carries out specific projects to accomplish the technical support missions of the AMEDD Strength Office. Advises commanders, unit personnel and applicants on regulatory requirements of the programs and develops letters of instruction.  Reviews, interprets, and implements policies, directives, and other issuances by Department of Army (DA), National Guard Bureau (NGB), United States Army Recruiting Command (USAREC) and outside control agencies for applicability to activities.  Takes appropriate action to comply with directives or refers the matter to the AMEDD Strength Manager, Recruiting & Retention Manager, MILPO, and State Surgeon/Deputy State Surgeon for action. Participates in developing and implementing written policies and guidelines pertaining to recruiting and retention programs for AMEDD, Chaplain, and SJA positions such as local regulations and Standard Operating Procedures (SOPs).  Maintains copies and updates all applicable AMEDD, Chaplain and SJA recruiting and retention guidelines.  Applies fundamental military human resources management principles, practices, and techniques of recruitment and retention.  Evaluates the effectiveness of the specific recruiting and retention programs (AMEDD, Chaplain, or SJA) to identify trends and suggest corrective measures to increase strength, and the ability to pinpoint program deficiencies and recommend possible solutions to AMEDD Strength Manager. Coordinates and participates in recruiting efforts both locally and nationally at recruiting events such as medical conferences, medical school and dental school programs.  Reviews demographic areas for targeting of desired specialties.  Conducts on site visits to answer questions, resolve problems, and assist at state and national conferences to recruit new applicants.  As required, the incumbent is assigned to portions of the recruiting campaigns and conferences to assist in planning displays.  Participates in the development of advertising concepts for AMEDD, Chaplain, and SJA officers to be implemented by state and possibly at a national level.  Monitors local advertising activity and reviews coordination of specialty branch information activity to include lead retrieval.  Evaluates the effectiveness of the recruiting efforts and suggests alternate events to increase strength.  Determines the budget requirements for travel, advertising, and office requirements.  Maintains statistics on healthcare, legal and ministry recruiting programs and workload data for reporting recruiting activities to the AMEDD Strength Manager, Recruiting & Retention Manager, and NGB. Serves as a principle point of contact for applicants and other interested parties during the recruiting and application process.  These contacts require a high level of interpersonal skills that are essential to the functions of this position.  Determines eligibility of applicants and screens-out candidates who do not meet program requirements.  Determines which programs the applicant may be eligible for based on qualifications, specialty, level of education, professional credentials, experience and interest.  Makes initial estimates of rank and pay, as the appropriate national review board will make the final determination when reviewing the commissioning packet.  Estimates are based on facts provided by the applicant, such as graduation from medical school, years of specialty training completed (internship and residency), and prior military service.  Accomplishes required processing of applicants’ packet, after initial contact by the AMEDD Strength Manager.  Prepares various waivers when required as part of the officer accession packet.  Ensures that the packet is complete and it includes all of the required documents i.e., licenses, education, experience, training, professional affiliations, and malpractice insurance carrier data for the local, state and NGB levels for credentialing of AMEDD, SJA, and Chaplain candidates.  Conducts prime source verification on all licenses, malpractice insurance, clinical privileges, civilian education and board certifications with appropriate local, state, and national accrediting bodies/boards/commissions.  Investigates, verifies, and reports data on applicant’s professional privileges and or appointments.  Investigates and resolves discrepancies when information provided by the applicant is contradictory to information obtained from verification sources.  Resolution of these discrepancies requires excellent investigative and communicative skills as well as judgment because the information sought may be sensitive and/or derogatory and not readily obtainable.  Submits the completed commissioning packet to NGB and the state for Federal Recognition Boards.  Completes and submits applications for enrollment in the incentive programs to the appropriate branch.  Must be thoroughly familiar with statutory requirements and regulations in order to determine, advise, assist, enroll, and track AMEDD healthcare professional for incentive programs whose total cost per eligible officer can exceed $80,000. Provides monthly reports and regular updates to the AMEDD Strength Manager, Recruiting and Retention Manager, NGB and/or Credentialing Officer to advise on the status of accessions or losses of the various career fields.  Provides assistance, as requested by the AMEDD Strength Manager, to the Credentialing Officer.  Ensures current directives and publications concerning credentialing issues (i.e. promotion, mobilization, special pays, etc) are made available to the Credentials Officer in a timely manner.  Works in concert with the AMEDD Strength Manager to ensure active liaison between existing and potential members to achieve quality control of medical certifications and credentialing. Prepares requests for the conditional release of applicants from other military services or transfers between states.  Requests applicants’ prior military service records.  Upon the absence of the AMEDD Strength Manager, completes the medical prescreening and arranges for Military Entrance Physical Examination and required professional interviews for the applicant.  Coordinates potential military assignment with the AMEDD Strength Manager, Recruiting & Retention Manager, MILPO, medical unit commanders, and State Surgeon/Deputy State Surgeon, as appropriate. Coordinates with the state retention programs for health care professionals, ministry and legal professionals.  To enhance the retention of health care professionals, the incumbent coordinates and provides administrative assistance in ensuring appropriate documentation is submitted to the AMEDD Strength Manager, Recruiting & Retention Manager, unit commanders; state Military Human Resource Management Office; Plans, Operation, and Training Office; MILPO; State Surgeon/Deputy State Surgeon.  This ensures the smooth operation and application of such programs as the retention bonus program, special pay, continuing medical education, sponsorship, and clerkships programs. Composes and prepares a variety of correspondence directed to local, national, civilian, military, professional groups, associations, and educational institutions concerning recruitment and educational programs in response to inquiries as a part of healthcare, ministry and legal advertising campaigns. Assist in ensuring state/territory recruiting and retention missions are met, but will not be independently missioned. Performs other duties as assigned.

PD: D1118P00


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Minimum Requirements:  Experience, education or training which involves the exercise of analytical ability, judgment, discretion, and personal responsibility, and application of a substantial body of knowledge of principles, concepts and practices applicable to one or more fields of administration or management.  Experience using computer and automation systems.


Specialized Experience:  Must have at least 24 months experience, education, or training involving the administering, delivering, maintaining, advising, and adapting basic concepts, principles, and theories of Human Resources to the unique organizational, management, and mission requirements.


Knowledge, skills and abilities (KSAs) listed below will be used in the selection process. KSAs are important to the entire selection process and should be addressed specifically and completely within the resume'. 


1. Knowledge of, and skill in applying, fundamental military human resources management principles, practices, and techniques of recruitment and retention.  Possesses the ability to evaluate the effectiveness of the AMEDD recruiting and retention program to identify trends and suggest corrective measures to increase AMEDD strength; and the ability to pinpoint program deficiencies and recommend possible solutions to AMEDD strength manager.

2. Knowledge of NGB military human resources recruitment principles and personnel policies to participate in the development of written guidelines such as local regulations and SOPs pertaining to AMEDD, Chaplain and SJA recruiting and retention programs.

3. Knowledge and skill in applying basic military principles, practices and procedures and regulations in administering specialized military recruitment and retention programs for healthcare, ministry, and legal candidates.  An in-depth knowledge of all aspects of the various programs is required to answer questions with factual and up-to-date information to promote the programs.

4. Ability to communicate effectively with applicants, supervisors, management, and state healthcare, ministry, and legal professionals.

5. Comprehensive working knowledge of the credentialing/privileging processes and procedures.

6. Knowledge of the military missions and organizational structures of the various units within the state.

7. Knowledge of computers and computer software applications sufficient to update and retrieve information in personnel database programs as well as to generate forms or correspondence.

Quality of Experience: Level of time is not of itself qualifying. Candidates' experience should be evaluated on the basis of duties performed rather than strictly on the rank of the individual; however, established compatibility criteria/assignments must be followed.   The applicant's record of experience training, and education must show possession of the knowledge, skills, and abilities needed to fully perform the duties of the Miscellaneous Administration and Program Positions.

Substitution of Education for Specialized Experience: A maximum of 12 months of the required experience may be substituted by successful completion of undergraduate study in an accredited college or university at the rate of 30 semester hours. The education must have been in fields directly related to the type of work of the position.

Military Assignment:  Occupants of this position must maintain continuous military membership in the North Carolina Army National Guard (NCARNG).  Assignment to a compatible Officer (O3 & below) position in the NCARNG is mandatory.  (BRANCH: 42B, 42H)


Security Clearance:  Employment is subject to attaining and maintaining a security clearance as required by the position (ANACI minimum).


Direct Deposit: The applicant selected for this position will be required to participate in the Direct Deposit/Electronic Funds Transfer Program.



Once the application process is complete, a review of your application will be made to ensure you meet the job requirements.  To validate your qualifications for this job, a review of your résumé and supporting documentation will be made and compared against your responses to the occupational questionnaire.  The rating you receive is based on your responses to the questionnaire and supporting documents.  If, after reviewing your résumé and supporting documentation, a determination is made that you have misrepresented your qualifications and/or experience, your rating will be adjusted to more accurately reflect your abilities.  Please follow all instructions carefully.  Errors or omissions may affect your rating.


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The Federal government offers a number of exceptional benefits to its employees. The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.


Flexible Spending Accounts - The Federal Flexible Spending Accounts Program (FSAFeds) allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit:

Health Insurance - The Federal Employees Health Benefits Program offers over 100 optional plans. For additional information visit:

Leave - Most Federal employees earn both annual and sick leave. For additional information visit:
Life Insurance - The Federal Employees' Group Life Insurance Program (FEGLI) offers: Basic Life Insurance plus three types of optional insurance, for additional information visit:

Long Term Care Insurance - The Federal Long Term Care Insurance Program (FLTCIP) provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children. For additional information visit:

Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. For additional information visit:

This link provides an overview of the benefits currently offered to Federal employees.


1. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.


2. Please do not send/fax/courier/email any resumes to the National Guard Human Resources Office. You must apply on-line or fax your resumes to the fax number listed on this announcement with the prescribed Cover Letter. The Human Resources Office can only process materials received through USA Jobs.



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To apply for this position, you must provide both of the following parts:

1.      Your responses to the Qualifications Questionnaire, and

2.      Your resume and any other documents specified in the Required Documents section of this job announcement.

Use the Online Qualifications Questionnaire for convenience and quickest processing.

Option A:  Online Qualifications Questionnaire.

Tips for using the Online Qualifications Questionnaire:

·         You must click both Finish and Submit when you are done. Your Online Qualifications Questionnaire is not processed – and your résumé is not attached – until you click the Submit button, even if USAJOBS says it sent your résumé.

·         You can upload or fax supporting documents after you Submit the Online Qualifications Questionnaire.

·         You must complete the entire process by the closing date -- Wednesday, March 06, 2013

·         To make sure everything you submitted is successfully received, follow these steps:

1.      Go to and log in using the box on the right hand side of the page.

2.      Click the radio button for this Vacancy Identification Number: 822104. Click Select a Vacancy.

3.      Verify that all of your documents appear on the table with a status of Processed.

·         You can save your work and come back later. Just click both Save and Logout.  (When you want to return, go to and log in using the box on the right hand side of the page.)

·         If you Submit more than one Qualifications Questionnaire for this position, the most recent one Submitted is the one that is used.  Therefore, it is important for you to complete it in its entirety.

To begin your Online Qualifications Questionnaire, choose one of these options:

·         If your résumé is going to come from the USAJOBS Resume Builder, you begin the process by clicking the Apply Online button near the bottom of this page. Your résumé will be attached only to the Online Qualifications Questionnaire you complete and Submit from this session, not to any Questionnaires you may already have Saved or Submitted.

·         If your résumé is going to be one you prepared outside of USAJOBS Résumé Builder, click this link to begin the process:  Online Questionnaire.

Option B:  Paper Qualifications Questionnaire.

If it is not practical for you to use the Online Qualifications Questionnaire, you can write your answers on paper.  Follow these steps:

1.      You can print a copy of this job announcement so that you can read the questions offline.

2.      Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL or by calling USAJOBS by Phone at (703) 724-1850 – after the introduction, press 1, and listen for instructions.

3.      You may submit the Form 1203-FX, resume, and any supporting documents either by fax.

·         If you are faxing a Form 1203-FX, you do not need a separate cover sheet. Simply make sure the Form 1203-FX is on top of any other documents you are faxing. If you are faxing any documents without the Form 1203-FX on top, always use the official cover sheet which is here -- -- and be sure to fill it out completely and clearly.  The fax number is 1-478-757-3144.  Feed all documents into your fax machine top first so that we receive them right-side up.


The following documents are REQUIRED for this job announcement:

  • Current Resume (list your duties/responsibilities related to the qualifying experience listed above)
  • Qualification Questionnaire (On-line or OPM Form 1203-FX)


The following documents are NOT required for this job announcement:

Transcripts (optional - required if using education to substitute for experience)

  • Military Resume (optional -explain actual duties performed with the MOS/AFSC, etc.)
  • Miscellaneous (optional - related certifications, licenses, etc.)

Demographics Data (optional - Applicants are requested to identify, in a separate attachment, their race, gender, and national origin.  Submission of this information is voluntary and will be used in support of the NCNG Equal Employment Opportunity Programs.)


Your document(s) can be submitted electronically using the document upload process or by fax. Please ensure that your resume contains your full name, address, phone and at least your last four digits of your social security number.


Note: Please ensure that your resume contains the basic information outlined under the Applying for a Federal Job link:





Jim McVeigh
Phone: (919)664-6000x46503
Agency Information:
NGNC 60th TC
1636 Gold Star Dr
Raleigh, NC


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After the closing date, a review of your complete application will be completed to validate your qualification status.  If qualified, your documents will be forwarded to the hiring official.  If further evaluation or interviews are required, you will be contacted. 


***Ensure that your email and phone contacts are current.***

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