This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply


Department:Department of the Army

Agency:Army National Guard Units (Title 32)

Job Announcement Number:IL-13-009

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$57,408.00 to $74,628.00 / Per Year


Wednesday, January 09, 2013 to Tuesday, January 29, 2013




Full Time - Excepted Service Permanent




1 vacancy in the following location:
Springfield, IL United StatesView Map


US Citizens and Status Candidates


The National Guard is the oldest component of the Armed Forces of the United States and one of the nation's longest-enduring institutions. Since the earliest American colonial days, citizens have joined together for collective defense.  We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies. Join our National Guard team and serve your nation, your State and your community!

ILLINOIS NATIONAL GUARD MEMBERSHIP IS REQUIRED: This is an excepted position that requires membership in a compatible military assignment in the Illinois National Guard. Selectee will be required to wear the military uniform. Acceptance of an excepted position constitutes concurrence with these requirements as a condition of employment. Applicants who are not currently a member of the Illinois National Guard must be eligible for immediate membership and employment in the Illinois National Guard.

Duty Location: HRO, Springfield, IL

Selecting Official:  MAJ Charleen Shakman, 217-761-3773

Areas of Consideration: This position is announced statewide for those persons holding or eligible to acquire membership in the IL ARNG in an available military position in an Officer, Warrant Officer, Enlisted grade which is compatible with this technician position.

Military Requirements: Selected Candidates will be required to be in a compatible military assignment prior to the effective date of placement.

Compatible Military Assignments:  Officer:  42B,42H

                                              Warrant Officer:  420A

                                              Enlisted:  42A


Also being advertised AGR.  If applying for the Technician and AGR announcements, a separate application, showing the proper announcement number, is required.


This position has promotion potential to GS-12


  • Must be willing to become a member of the National Guard.
  • Must be a U.S. Citizen.
  • Completed NGIL Form 73 now required, see How to Apply, Required Documents
  • Secret Security Clearance is required.


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This position is located in a State Human Resources Office servicing both Army (ARNG) and Air National Guard (ANG) full-time personnel.  The primary purpose of the position is to serve as a Human Resources advisor and technical specialist for position classification, position management, and compensation related areas (i.e. Environmental Differential Pay (EDP/Hazardous Duty Pay (HDP)/ Supervisory Pay Differentials/Wage Surveys/Grade and Pay Retention, etc.).  This position also provides manpower advisory services for all levels of command, determines position requirements for structures for State Army National Guard organizations. Utilizes advanced knowledge of a variety of human resources management functions in coordinating actions for these programs.  May oversee or accomplish work through an automated personnel system.


--Supervises, plans, develops, directs and operates the Position Management and Classification program within the State Human Resource Office.  This program is designed to support and sustain the combat readiness of both the Army and Air National Guard force structure through the effective use of the full-time support workforce.  


--Provides technical advice to managers to facilitate full and responsible management advisory services to assigned organizations such as planning and performing studies to identify long and short range personnel needs, advising on organization structures to meet mission as well as management needs, and solving problems dealing with morale, turnover, job dilution or expansion.


--Organizations reviewed may consist of a combination of technician, AGR, state, Active Duty Special Work (ADSW), etc. positions.  Ensures position structures achieve optimum balance between economy, efficiency, and skills utilization and employee development.  Advises on supervisory ratios, appropriate use of assistant and lead positions, position and manpower design concepts, fragmented organizational structures, grade controlling factors, etc.  Prepares comprehensive position management reports.


--Serves as the functional expert for the Position Management and Classification Program.  Reviews policy and guidance from higher echelons. Develops local classification guidance to facilitate understanding of classification principles and processes.  Develops local implementing instructions to include regulations and standard operating procedures.   Coordinates the application and implementation of new guidance and assures consistency in interpretation.


--Reviews job descriptions, evaluation statements, documentation of position management studies, competitive levels, Table of Distribution and allowance (TDAs) and Modification Table of Organization and Equipment (MTOEs) to ensure application of sound classification and position management principles.  Reviews or initiates review of classification data to identify discrepancies and takes or ensures corrective action is taken.  Determines proper response to higher echelon requests for data/information and coordinates or performs the gathering and compilation.  Serves as specialist/troubleshooter with independent responsibility for resolving very difficult problems in the Position Management and Classification function.


--Provides technical advice and training to personnel in the Human Resource Office, as well as in the field, and performs Position Management and Classification work for the entire ARNG/ANG technician workforce. Educates commanders, managers, and supervisors on the various programs through formal classroom and one-on-one training. Applies a comprehensive knowledge of position management and classification to train and assist directors and managers in accomplishing their position management responsibilities.


-- Exercises delegated classification authority to develop and evaluate/certify position responsibilities for all positions within both the Army and Air National Guard, to include both Title 32 dual and non-dual status employees, AGR incumbents and possibly state employees, and/or contracted service employees.   Applies a thorough and comprehensive understanding of classification principles and concepts to interpret and adapt classification guides to secure sound decisions on positions for which the guides are only partially applicable and few precedents exist.  Conducts on site or telephonic audits, prepares written evaluation statements as required by National Guard Bureau policy, and processes individual actions.  Interprets and explains classification criteria, and prepares and/or presents advisory opinions on the classification of positions.  Provides advice and assistance with classification appeal procedures, and ensures that appeal packages comply with DoD/OPM requirements.


--Assignments include highly complex and unstable organizations involving a wide variety of positions and personnel actions, which are sensitive and extremely difficult in nature.  The incumbent independently resolves difficult issues and problems requiring consideration of the total human resource management program.  Serves as a technical expert on classification matters to advise the HRO and/or Adjutant General on program requirements and practices.  Supported organizations typically include extremely complex position and organizational structures with closely aligned responsibilities to those on respective MTOE/TDA and UMD structures.  Potentially, more than 50% of these positions involve joint operations, military support to civilian authorities, military readiness and training.  These positions are extremely complex in nature and are without precedent outside the National Guard.


--Serves as the state’s principal advisor and consultant to key management on the full range of position classification for a variety of professional, administrative, technical, and trades and labor occupations, including positions for which no classification or job grading standards exists.  Certifies and implements standardized position descriptions.  Ensures timely implementation of classification releases/manpower changes, and initiates action to resolve any controversial problems or conflicts.  Coordinates releases with appropriate specialists in the HRO.  Works with managers and supervisors to determine the need for and classifies exception descriptions based upon knowledge of the position and the organization’s mission and structure.  Reviews and approves amendments to position descriptions.  Accomplishes these actions through an in-depth review of Office of Personnel Management (OPM) classification standards and guidance, NGB publications and procedures, and overall knowledge of the position and organization’s structure.  Issues reclassification notices when required. 


--Develops, coordinates, and maintains state plans/guidance. Conducts continuing reviews of position classification and position management programs. Develops, updates, and coordinates the Workforce Management Plan.  Responsible for developing and maintaining a state EDP/HDP plan, and providing assistance/guidance to managers and supervisors regarding EDP and HDP issues.  Establishes or assists in establishing state policy on supervisory pay adjustments.


--Assists managers with planning and implementing reorganizations that frequently are the result of major mission changes or sweeping realignment of positions and personnel.  Advises on organization structures, classification changes, position/employee impact and related actions to ensure regulatory compliance prior to implementing new structures.  Anticipates problems that evolve from the complex and dynamic nature of organizations served and provides innovative solutions that accommodate manager needs without compromising fundamental human resources management principles.  Applies comprehensive knowledge of classification and position management concepts, thorough understanding of assigned organizations, sound working knowledge of other personnel fields, and broad human resource management knowledge to identify and analyze problems, investigate and determine possible solutions, effect coordination with personnel in other organizations, and prepare and/or present recommendations from a comprehensive human resource management standpoint.


--Responds to inquiries regarding all position related matters from the serviced workforce and coordinates with NGB-HR Position Management and Classification Division, as required.  Attends national classification workshops, symposiums, etc., as the state classification representative.  May provide assistance to the National Guard Bureau, Human Resources, Position Management and Classification Division, by participating in or providing input into national classification studies and/or assisting with other classification/position management issues.


--May oversee the work activities of other employee(s).  Trains employee(s) in assigned duties and responsibilities.  Assigns work, establishes priorities, and ensures technical quality of work products, initiates personnel actions, approves leave, resolves employee complaints, exercises disciplinary control, establishes performance standards and evaluates performance.


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GENERAL EXPERIENCE:  Experience, education or training which involves the exercise of analytical ability, judgment, discretion, and personal responsibility, and application of a substantial body of knowledge of principles, concepts and practices applicable to one or more fields of administration or management.  Experience using computer and automation systems.


SPECIALIZED EXPERIENCE:  GS-11 level:  Must possess 36 months:  experience, education, or training involving the administering, delivering, maintaining, advising, and adapting advanced concepts, principles, and theories of Human Resources to the unique organizational, management, and mission requirements.  Experience assisting in the development of Human Resources policies and procedures.  Experience advising management on Human Resources principles and practices.


Experience in managing the function of the work to be performed.  Experience which includes leading, directing and assigning work of personnel.


Substitution of Education for Specialized Experience A maximum of 12 months of the required experience may be substituted by successful completion of undergraduate study in an accredited college or university at the rate of 30 semester hours. The education must have been in fields directly related to the type of work of the position.


Participation in direct deposit is mandatory.


Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The rating you receive is based on your responses to the questionnaire and supporting documents.

If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.


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PAYMENT OF CHANGE OF STATION (PCS) COSTS:  PCS at Government expense may be authorized only in accordance with the PCS policy set forth by The Adjutant General of Illinois.

The Federal government offers a number of exceptional benefits to its employees. The following Web address is provided for your reference to explore the major benefits offered to most Federal employees.

This link provides and overview of the benefits currently offered to Federal employees.


1. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

2. Please do not send/fax/courier/email any applications or resumes to the  National Guard Human Resource Office, you must apply on-line or fax your application to the fax number listed on this announcement with the prescribed Cover Letter. The Human Resource can only process materials received through USA Jobs.

3. PRIORITY CONSIDERATION:  Candidates who believe they are entitled to priority consideration for repromotion or reemployment should forward a description of the circumstances with their applications.  Consideration of qualified candidates eligible for priority consideration will precede efforts to fill the position by normal competition.


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To apply for this position, you must provide both of the following parts:

1.      Your responses to the Qualifications Questionnaire, and

2.      Your resume and any other documents specified in the Required Documents section of this job announcement.

Use the Online Qualifications Questionnaire for convenience and quickest processing.


Option A:  Online Qualifications Questionnaire.

Tips for using the Online Qualifications Questionnaire:

·         You must click both Finish and Submit when you are done. Your Online Qualifications Questionnaire is not processed – and your résumé is not attached – until you click the Submit button, even if USAJOBS says it sent your résumé.

·         You can upload or fax supporting documents after you Submit the Online Qualifications Questionnaire.

·         You must complete the entire process by the closing date -- Tuesday, January 29, 2013

·         To make sure everything you submitted is successfully received, follow these steps:

1.      Go to and log in using the box on the right hand side of the page.

2.      Click the radio button for this Vacancy Identification Number: 820762. Click Select a Vacancy.

3.      Verify that all of your documents appear on the table with a status of Processed.

·         You can save your work and come back later. Just click both Save and Logout.  (When you want to return, go to and log in using the box on the right hand side of the page.)

·         If you Submit more than one Qualifications Questionnaire for this position, the most recent one Submitted is the one that is used.  Therefore, it is important for you to complete it in its entirety.


To begin your Online Qualifications Questionnaire, choose one of these options:

·         If your résumé is going to come from the USAJOBS Resume Builder, you begin the process by clicking the Apply Online button near the bottom of this page. Your résumé will be attached only to the Online Qualifications Questionnaire you complete and Submit from this session, not to any Questionnaires you may already have Saved or Submitted.

·         If your résumé is going to be one you prepared outside of USAJOBS Résumé Builder, click this link to begin the process:  Online Questionnaire.


Option B:  Paper Qualifications Questionnaire.

If it is not practical for you to use the Online Qualifications Questionnaire, you can write your answers on paper.  Follow these steps:

1.      You can print a copy of this job announcement so that you can read the questions offline.

2.      Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL

3.      You may submit the Form 1203-FX, resume, and any supporting documents by fax.

·         By Fax: If you are faxing a Form 1203-FX, you do not need a separate cover sheet. Simply make sure the Form 1203-FX is on top of any other documents you are faxing. If you are faxing any documents without the Form 1203-FX on top, always use the official cover sheet which is here -- -- and be sure to fill it out completely and clearly.  The fax number is 1-478-757-3144.  Feed all documents into your fax machine top first so that we receive them right-side up.




For this job announcement the following documents are required:

  • Current Resume or OF 612.  (When using either documentation, be sure to list your duties and responsibilities as they relate to the specialized experience as listed above.)
  • Completed NGIL 73 (Be sure list all AFSC’s or MOS’s held during your military career)
  • Transcripts (If using education to substitute for experience, you must submit  transcripts.)

To submit the documents requested follow the instructions below: Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications Your document(s) can be submitted electronically using the document upload process or by fax. Please ensure that your resume contains your full name, address, phone and at least your last four digits of your social security number.

DOCUMENTS THAT CANNOT BE ACCEPTED:  Photographs, copies of position descriptions, training certificates, performance ratings, awards, and letters of appreciation.


Charleen D. Shakman
Phone: (217)761-3773
Agency Information:
1301 N MacArthur BLVD
Springfield, IL


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your rating and or referral to the hiring official.  If further evaluation or  interviews are required you will be contacted.

Instructions for completing the OPM 1203-FX:

If you are applying to this announcement by completing the OPM 1203-FX form instead of using the Online Application method, please use the following step-by-step instructions as a guide to filling out the required questionnaire. You will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission.

Social Security Number

Vacancy Identification Number


1. Title of Job

2. Biographic Data

3. E-Mail Address

4. Work Information

5. Employment Availability

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade


11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

If you are applying by the OPM Form 1203-FX, leave this section blank.

15. Dates of Active Duty - Military Service

If you are applying by the OPM Form 1203-FX, leave this section blank.

16. Availability Date

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

002 Human Resources Specialist

21. Geographic Availability

178220167 Springfield, IL

22. Transition Assistance Plan

If you are applying by the OPM Form 1203-FX, leave this section blank.

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:


Are you currently a member of the Illinois National Guard? 

A. Yes.
B. No.

2. If you are a member of the Illinois National Guard, are you currently a technician?  Select the description below which best describes your status.

A. I am currently a Permanent Federal Technician with the Illinois National Guard.
B. I am currently an Indefinite Federal Technician with the Illinois National Guard.
C. I am currently a Temporary Federal Technician with the Illinois National Guard.
D. I am a current traditional Military (M-Day) member of the Illinois National Guard.
E. Not a current member.

3. If you are not a member of the Illinois National Guard, are you willing to become a member?  If yes, contact the Recruiting Command at 1-800-GO GUARD, or  to see if you are eligible for enlistment.

A. Yes.
B. No.
C. Not applicable, I am a current member.

4. Do you possess experience, education or training which involves the exercise of analytical ability, judgment, discretion, and personal responsibility, and application of a substantial body of knowledge of principles, concepts and practices applicable to one or more fields of administration or management.  Experience using computer and automation systems?

A. Yes
B. No


Do you possess 36 months: experience, education, or training involving the administering, delivering, maintaining, advising, and adapting advanced concepts, principles, and theories of Human Resources to the unique organizational, management, and mission requirements.  Experience assisting in the development of Human Resources policies and procedures.  Experience advising management on Human Resources principles and practices?


A. Yes
B. No

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

6. Knowledge of, and skill in applying a wide range of HR concepts, practices, laws, regulations, policies and precedents sufficient to provide state level comprehensive employee benefits HR management advisory and technical services on substantive organizational (ANG and ARNG) functions and work practices in assigned programs.

7. Ability to interact with all levels of management and labor unions as a strategic business partner in the delivery of benefits and entitlements requiring a broad approach and intensity of analysis.

8. Ability to deal effectively with key management officials on highly controversial employee issues and decisions. Requires an understanding of the relationship between management needs and National Guard goals and objectives.

9. Skill in applying a broad approach and intensity to resolve complex problems and issues when guidelines are not directly applicable.

10. Knowledge of the rules and procedures that apply to National Guard full-time employees, i.e., dual status (DS)/non-dual status (NDS), Active Guard Reserves (AGR), Active Duty Special Work (ADSW), etc.


Ability to develop and present employee programs and policies to management and employees, and assist them in gaining acceptance and understanding of findings and recommendations.

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