This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Office Automation Clerk

Department:Department of Defense

Agency:Department of Defense Education Activity

Job Announcement Number:13-021-GU-PFB-819657

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$27,990.00 to $36,384.00 / Per Year


Monday, January 07, 2013 to Tuesday, December 31, 2013




Part Time - Multiple Appointment Types


Many vacancies in the following location(s):
Andersen Air Base, GU View Map
Hagatna, GU View Map
Santa Rita, GU View Map


U.S. citizen and Status Candidates in the local Guam commuting area


Our mission is to provide an exemplary education that inspires and prepares the children of our dedicated U.S. Military members for success in a dynamic, global environment.

Department of Defense Education Activity (DoDEA) is a DoD Field Activity responsible for the oversight of two school systems, the Department of Defense Dependents Schools (DoDDS) and the Department of Defense Domestic Dependent Elementary & Secondary Schools (DDESS).  DoDEA employs more than 12,000 individuals responsible for educating approximately 90,000 students in 12 foreign countries, seven states, Guam, and Puerto Rico.  The mission of DoDEA is to provide a quality education from pre-kindergarten through grade twelve for the eligible minor family members of DoD military and civilian personnel on official assignments.


NOTE:  Applications are being accepted to establish a register that will be used to fill multiple vacancies as they occur throughout the year. Location and work schedule of vacancies will vary based on the needs of the DoDEA District and can be located at any of our schools. There is no guarantee if or when vacancies will be available.  If selected for a temporary appointment, applicant will continue to be considered for permanent appointments at the same grade.


Positions are excepted service.  The selectee must convert to an excepted service appointment.


All required documents must be submitted with your application package in order to be considered.  Failure to provide the required documents as stated in the vacancy announcement may result in an ineligible rating. (See Required Documents section)


  • You must be a U.S. Citizen to apply for this position
  • Male applicants must meet the Selective Service requirement
  • You will be subject to a background/suitability investigation/determination


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In this position, you will perform general office clerical and office automation duties, including word processing, and a variety of clerical functions in support of the school to which assigned. You will prepare a variety of correspondence, forms, reports and statistical material in draft or final form. Assist in managing files and records related to correspondence/mail distribution and freedom of information act data.


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In order to qualify for these positions, you need one year of general work experience. General work experience is defined as clerical, office or other work that indicates ability to acquire the particular knowledge, skills and abilities to perform the duties of the position to be filled. Candidates should describe experience, education, and/or training that demonstrates their ability to provide support services to professional educators in a classroom setting. Include all experience working with children in any capacity in a group or on an individual basis in an educational or recreational/social environment.


OR EDUCATION SUBSTITUTION of two years above high school. One year of full time academic study is defined as 30 semester hours, 45 quarter hours in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial or technical school.

Are You Qualifying Based on Education? A photocopy of all OFFICIAL college/university transcripts (front and back) must be submitted.  To receive the maximum allowable credit you must include all transcripts (front and back) for each degree earned to include any additional courses currently in progress.  Any transcripts submitted that are not in English or not official will be removed from the application and will not be considered. (Transcripts must be in English.)


Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:



Once your application is complete, the Human Resources Office will compare your resume and supporting documentation against your responses to the assessment questionnaire to determine if you are qualified for this position. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required for this position. If, after reviewing your resume and/or supporting documents, a determination is made that you have inflated your qualifications and/or experience, your score may be adjusted, including marking you ineligible for this position. 


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For positions with temporary appointments lasting less than one year, benefits may not be authorized.

Working for the Department of Defense Education Activity offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. To find out more about the major benefits offered to most Federal employees, visit



NOTE: Candidates selected for temporary positions may be non-competitively converted to permanent without further competition.

Selective Service: Males born after 12-31-59 must be registered or exempt from Selective Service (see ).


All candidates must reside within the local commuting area where the position is located. Local commuting area is defined as the geographic area surrounding a work site that encompasses the localities where people live and reasonably can be expected to travel back and forth daily to work based on the generally held expectations of the local community. (5 CFR 575.203)

Incumbent may be required to complete a 1-year probationary or trial period.
Status candidates must meet time-in-grade requirements.

You will be required to participate in Direct Deposit/Electronic Fund Transfer in accordance with DoD Regulation 7000.14R.

Selectee must undergo Background Checks IAW DoDI 1402.5 (e.g. Local Files Check, State Criminal History Records Check, and National Agency Check Inquiries). Employment in these positions is subject to successful completion of a background security investigation and favorable adjudication. Failure to successfully meet/maintain these requirements may be grounds for termination.


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Follow the steps below to apply online. Your application and ALL required supporting documents must be received by 11:59 p.m. Eastern Time (ET) on Tuesday, December 31, 2013  Paper, faxed or e-mailed electronic applications submitted directly to the agency and not through the USA Jobs program using the instructions below will not be considered.

Step 1: Click the Apply Online button to create an account or log in to your existing USAJOBS account. It is essential that your resume provide sufficient information to substantiate your responses in the self-assessments vacancy questions. If your responses are not adequately substantiated by your resume, the HRO will amend your rating to more accurately reflect the level of competency that is indicated by the content of your resume.
NOTE: Your application/resume for Federal employment must include the following information in order to be considered for the position:
-- Your highest Federal civilian grade held, job series, and dates of employment, if you are a current or former Federal employee.
-- Total employment period, i.e., starting and ending dates (month and year) for each work experience, paid and unpaid, related to the job for which you are applying, including the hours per week. Also include a description of your duties and accomplishments, your employer's name and address, supervisor's name and phone number, and salary. If you are currently employed, you must indicate if we may contact your current supervisor.
-- Highest level of education completed.
-- Job-related training courses (title and year).
-- Job-related skills.
-- Job-related certificates and licenses (current only).
-- Job-related honors, awards, and special accomplishments (give dates-but do not send documents).
Step 2: Follow the prompts to complete the assessment questionnaire.
Step 3: Submit supporting documents. Submit the required documents specified in the "Required Documents" Section of this vacancy. Please ensure you click the Submit My Answers button at the end of the process.
To fax supporting documents you are unable to upload, complete this cover page using the following . 819657 Fax your documents to 1-478-757-3144.
Note: To return to a previously Saved or Incomplete application you may use the following link: .
If you cannot apply online:
1. Click the following link to view and print the assessment questionnaire, and
2. Print this 1203FX form to provide your response to the assessment questionnaire: and
3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


The following documents must be submitted by 11:59 p.m. Eastern Time on Tuesday, December 31, 2013 .

Applicants will not be considered or rated if all of the forms and supporting documents indicated below are not included in the application packet.

Questionnaire - Required

Resume - Required

Declaration for Federal Employment (OF-306). – Required

 This form is available online at

Questionnaire for Military Spouse Preference. - Required if claiming MSP

This form is available online at

In addition to the required documents above applicants must submit the following supporting documents that apply:

Copy of latest SF-50, Notification of Personnel Action, if applicant has current or previous Federal civil service experience.

Applicants requesting Military Spouse Preference (MSP) must submit a copy of the sponsor's Permanent Change of Station orders indicating authorization of dependent travel; or a Command Sponsorship letter, if you are not on the sponsor's orders.

Applicants requesting Family Member Preference must submit a copy of the sponsor's Permanent Change of Station orders or Certificate of employment indicating authorization of dependent travel.

Applicants qualifying based on education must provide photocopies of all OFFICIAL college/university transcripts (front and back). To receive the maximum allowable credit you must include all transcripts (front and back) for each degree earned to include any additional courses currently in progress. Any transcripts submitted that are not in English or not official



Pauline Barcinas
Phone: 011816117445941
Agency Information:
UNIT 35007


Once your complete application is received and as vacancies occur, evaluations of applications will be conducted. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.

DoDEA is an Equal Employment Opportunity (EEO) employer. General information concerning EEO policies and procedures can be found on the DoDEA’s Diversity Management and Equal Opportunity website at .

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