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This Position Is No Longer Available

Job Title:  Grants Management Specialist, GS-1109-9/11/12
Department:  Department Of Health And Human Services
Agency:  Administration for Community Living
Job Announcement Number:  HHS-ACL-MP-13-802050

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$51,630.00 to $97,333.00 / Per Year
Tuesday, January 15, 2013 to Tuesday, February 05, 2013
Full Time - Permanent
2 vacancies in the following location:
Washington DC, DC United StatesView Map
Status Candidates (Merit Promotion and VEOA Eligibles)


Become a part of the Department that touches the lives of every American!  At the Department of Health and Human Services (HHS) you can give back to your community, state, and country by making a difference in the lives of Americans everywhere.  It is the principal agency for protecting the health of citizens.  Join HHS and help to make our world healthier, safer, and better for all Americans.

This position is located in the Department of Health and Human Services (HHS), Administration for Community Living (ACL), Office of Grants Management, in Washington, DC.


Who May Apply: Status Candidates, Noncompetitive, Reinstatement eligibles, ICTAP/CTAP Eligibles, and Eligible Veterans.


This announcement may be used to fill multiple positions in multiple locations.


  • U.S. Citizenship is required.
  • Background investigation required.
  • Travel: Yes Occasional 5%


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·         Participates in the planning and business management of the full range of assigned grants and renewal applications.

·         Works cooperatively with the sponsoring program in evaluating, negotiating, and executing the management aspects of grant and cooperative agreement applications.

·         Reviews applications and ascertains the  allowability, allocability, reasonableness, and consistency of recommended costs.

·         Participates in the negotiation of the budget, award period, and terms and conditions for grant awards.

·         Participates in project and administrative site and staff visits to evaluate the appropriateness of budgetary requests, provide technical assistance, and assist in the resolution of administrative issues related to the grant application or award.

·         Participates in external/internal grants management activities, such as those coordinated by the Grants Management Advisory Committee.

·         Provides expertise in negotiation, preparation, and administration of grants and agreements, interpreting the impact of new laws and regulations, and carrying out or assisting with special assignments.

·         Reviews proposed or agency policies, determines their impact on assigned grants management operations, and suggest modifications or clarification as appropriate.

·         Provides guidance and/or training to lower graded grants management staff.

·         Provides administration of the (grant) portfolio including setting appropriate work priorities, applying knowledge of organizational needs and deadlines, and consistent follow-up to assure receipt of required documentation. 

·         Evaluates the reasonableness, adequacy, and reliability of cost specified in grants and cooperative agreements.

·         Reviews, analyzes, processes, and distributes to appropriate staff financial, performance, management, and other required reports for the management of grants.

·         Performs administrative analysis and appraisal of applications for a full range of grants, and checks reports of expenditures to ensure compliance with Federal Government.

·         Continually monitors assigned program allowances to track the pace of expenditures and prevent lapse of funds or over expenditures.

·         Evaluates the reasonableness, adequacy, and reliability of cost specified in grants and cooperative agreements.

·         Tracks trends and patterns, including statistical analysis, of grantee financial performance.

·         Facilitates preparation and administration of grants and agreements including developing instruments, circulating requests for proposals.

·         Determines the appropriate written instrument to document and execute the agreement.

·         Ensures all applicable clauses for provisions are incorporated.

·         Initiates correspondence to grantee institutions regarding grant-related questions and problems, clarification of policy and procedures, or requests for additional information

·         Advises applicants and grantees on financial and business management issues relevant to applications.

·         Provides advice and guidance on the administrative aspects of partnership agreements (e.g. cooperative agreements, cost sharing agreements, procurement contracts, and/or memoranda of understanding).

·         Resolves complex and controversial problems working with program and administrative personnel and with similar staff of grantee organizations.

·         Provides advice, interpretation, and guidance on statutes, regulations, policies, and procedures as they relate to the award program in general and individual applications and proposals.

·         Consults with grants management staff, program officials, and the grantee for joint consideration of grants/agreements.

·         Negotiates with grantees to resolve problems of fund obligations, and determines what action should be taken.



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Grade 9:

Master's or equivalent graduate degree


2 full years of progressively higher level graduate education leading to such a degree


LL.B. or J.D., if related


1 year equivalent to at least the GS-7 in the federal government

Specialized experience: that included interpreting grants administration policy and procedures to grantees and staff; policies and procedures on grants management relating to a grants program; and reviewing and analyzing financial status report.

Grade 11:

Ph.D. or equivalent doctoral degree


3 full years of progressively higher level graduate education leading to such a degree


LL.M., if related


1 year equivalent to at least the GS-9 in the federal government

Specialized experience: that included interpreting and providing guidance on grants administration policy and procedures to grantees and staff; developing policies and procedures on grants management services program; and reviewing and analyzing financial status report.


Grade 12:

1 year equivalent to at least the GS-11 in the federal government

Specialized experience: that included a working knowledge of grants and financial management principles, methods and processes to develop authoritative interpretations involving grants management policies and to develop new, revised and precedent setting grant policy practices for administration of a wide range of inter-related grants administration services programs.


Foreign Education:  If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.  For further information, visit:

Conditions of Employment:


1. Security and Background Requirements:  If not previously completed, a background security investigation will be required for all appointees.  Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.  Failure to successfully meet these requirements may be grounds for appropriate personnel action.  In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time.  Applicants are also advised that all information concerning qualifications is subject to investigation.  False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.


2. E-Verify:  If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.  Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system.  The U.S. Department of Health and Human Services is an E-Verify Participant.


3. Direct Deposit:  All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.


4. All qualification requirements must be met by the closing date of the announcement.


5. Financial disclosure statement may be required.


6. One-year probationary period may be required.


7. Travel, transportation, and relocation expenses will be paid: No


8. Bargaining Unit Position:  No 

9. Drug Screening Required:  No 


10. Recruitment incentives may be authorized: No


11. Student loan repayment incentive authorized: No 


12. Annual leave for non-federal service authorized: Maybe


Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.  If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.  Please follow all instructions carefully.  Errors or omissions may affect your eligibility.  


Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):


Technical Competence

Knowledge of a broad range of grants management principles and processes.


Oral Communication

Expresses information to individual or groups effectively, taking into account the audience and nature of the information.


Written Communication

Recognizes or uses correct English grammar, punctuation and spelling; communicates information in a succinct and organized manner; produces written information that is appropriate for the intended audience.



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The Federal Government offers a comprehensive benefits package.  Explore the major benefits offered to most Federal employees at


If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility.  If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.  For more information on veterans’ preference see


Males born after December 31, 1959 must be registered or exempt from Selective Service (see


For information on "People with Disabilities" please visit


Interagency Career Transition Assistance Program (ICTAP):  For information on how to apply as an ICTAP eligible see  To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.


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To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the assessment questionnaire.  Please ensure you click the Submit My Answers button at the end of the process.


Note:  To return to a previously Saved or Incomplete application you may use the following link:


To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID 802050.  Fax your documents to 1-478-757-3144.

If you cannot apply online:

  1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, and
  2. Print this 1203FX form to provide your response to the assessment questionnaire and
  3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.
  4. This agency provides reasonable accommodation to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please contact the Bethesda Customer HelpDesk at (888) 478-4340; TTY/TDD: (800) 877-8339; or by email  The decision on granting reasonable accommodation will be made on a case-by-case basis.


To apply for this position, you must provide a complete Application Package which includes:


  1. Your Résumé - You are encouraged to use the USAJobs online resume builder to ensure that all required information is in your resume.  If you use your own résumé, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that include beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed.

  2. A complete Assessment Questionnaire

  3. Other supporting documents:

  4.      - Veterans Preference Documentation, if applicable

         - College Transcripts (if the position has a positive education requirement)


For Résumé and Application Tips visit:


The complete Application Package must be submitted by 11:59 PM (EST) on Tuesday, February 05, 2013.


Tyron Mcfadden
Phone: (202)260-7042
Agency Information:
200 Independence Ave SW
HHH Building
Suite 801
Washington, DC


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful.  The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.  We expect to make a selection within 45 days of the closing date of this announcement.


You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).

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