This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Support Assistant (OA)

Department:Department of the Army

Agency:U.S. Army Medical Command

Job Announcement Number:NCHT13293893818891D

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$42,209.00 to $54,875.00 / Per Year

OPEN PERIOD:

Thursday, January 17, 2013 to Wednesday, January 30, 2013

SERIES & GRADE:

GS-0303-07

POSITION INFORMATION:

Full Time - Term NTE 48 Months

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

1 vacancy in the following location:
Falls Church, VA United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

Civilian employees serve a vital role in supporting the Army mission.  They provide the skills that are not readily available in the military, but crucial to support military operations.  The Army integrates the talents and skills of its military and civilian members to form a Total Army.

About the Position:

Serves as an Administrative Support Assistant in an organization with responsibility for coordinating and performing a variety of specialized duties essential to the orderly and efficient accomplishment of the work of the Army Medical Department (AMEDD). You will review incoming distribution for Traumatic Brain Injury (TBI), determine proper action officer (s), route appropriately and follow up on suspense’s daily. You will serve as the staff office representative and attend a variety of administrative meetings to obtain required changes in procedures or new policies for dissemination to TBI and Rehabilitation and Reintegration Division (R2D). You will monitor the TBI and R2D website account and share drive electronic filing. Reviews incoming correspondence, and forwards correspondence to the appropriate office. Reviews outgoing correspondence for enclosures, dates, address accuracy, and destination. Generates material directly into final form unless an intermediate draft is requested.

 

Surrounding area:  Position is located at the Defense Health Headquarters (DHHQ), 7700 Arlington Blvd, Falls Church, VA 22042. DHHQ is the central hub for military medicine administration worldwide processing care for America’s fighting men and women as well as their families and dependents. Five separate organizations will be co-located on a single campus. The administrative work done at the DHHQ will make it possible for the Military Health System (MHS) to continue providing high-quality care to service personnel and their families around the world.

Who May Apply: US Citizens

                        Interagency Career Transition Assistance Plan (ICTAP) Eligibles

KEY REQUIREMENTS

  • Must be a U.S. Citizen.
  • Moving Expenses are not authorized.
  • This position requires approximately 5% travel to other duty locations.
  • Must be able to type 40 words per minute (WPM).

DUTIES:

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·         Compile and review correspondence and a variety of documents.

·         Utilize Microsoft Office Suite programs.

·         Knowledge of travel vouchers, travel requests and orders.

·         Maintain suspense files, logs, and databases.

·         Utilize all automated office equipment to prepare correspondence.

 



QUALIFICATIONS REQUIRED:

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Specialized experience: To Qualify applicants must possess one year of specialized experience equivalent to the next lower grade/level GS-05 in the Federal service.  Specialized experience is defined as: Experience in creating a variety of administrative correspondence, gathering and assembling background documents; spelling, grammar, using documentation format regulations and policies. Experience in using office automation hardware, software and equipment such as Microsoft applications and Defense Civilian Pay System to accomplish work. Experience in processing travel order, travel vouchers, and making travel arrangements. Experience in providing administrative and clerical assistance.

 

You will be evaluated on the basis of your level of competency (knowledge, skills, abilities)in the following areas:

 

  • Knowledge of Office Administration

  • Knowledge of Office Automation Programs
  • Knowledge of Computer Software
  • Ability to Communicate Orally
  • Ability to Communicate in Writing


There are no educational requirements.

Other Requirements:
Click
here for more information.

Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.

You will be required to provide proof of U.S. Citizenship.

One year trial/probationary period may be required.

Direct Deposit of Pay is Required.

Conditions of Employment

Must be a U.S. Citizen.

Must be able to type 40 words per minute.

This position requires approximately 5% travel to other duty locations.

Moving expenses are not authorized.

Term position for 48 months and may be extended to maximum 4 years.

 


 

HOW YOU WILL BE EVALUATED:

Your application package (resume, supporting documents, and responses to the questionnaire) will be reviewed to verify that you meet the basic eligibility and qualification requirements.  Your responses to the questionnaire will be used to evaluate your relevant personal, educational, and work experiences. Only the most recently submitted resume will be considered.

Basis for RatingQualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category.

Interagency Career Transition Assistance Program (ICTAP).  The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.  If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if:  1) this vacancy is within your ICTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.  Well-qualified is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position. Under competitive delegated examining, an ICTAP eligible will be considered well-qualified if they attain an eligibility rating of 90 or higher, not including points for veterans' preference. You must provide proof of eligibility with your application to receive selection priority.  Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.  Information about ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/ctap/index.asp

 


BENEFITS:

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The Department of Defense offers excellent benefits programs some of which may include:

  • Comprehensive health and life insurance
  • Competitive salaries
  • Generous retirement programs
  • Paid holidays, sick leave, and vacation time
  • Flexible work environment to include use of Telework and alternate work schedules
  • Paid employment related training and education
  • Possible student loan repayment
  • Payment of licenses, certification, and academic degrees as applicable
  • Bonuses, incentives, and awards as appropriate for the job.


  • OTHER INFORMATION:

    • Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
    • The Department of Defense (DoD) policy on employment of annuitants will be used in determining eligibility of annuitants. The DoD policy is available at http://www.cpms.osd.mil/ASSETS/E8AB932EA1E44617BAC7222922E42A62/DoDl140025-V300.pdf.

    • In accordance with section 9902(h) of title 5, United States Code, annuitants reemployed in the Department of Defense shall receive full annuity and salary upon appointment. They shall not be eligible for retirement contributions, participation in the Thrift Savings Plan, or a supplemental or redetermined annuity for the reemployment period. Discontinued service retirement annuitants (i.e. retired under section 8336(d)(1) or 8416(b)(1)(A) of title 5, United States Code) appointed to the Department of Defense may elect to be subject to retirement provisions of the new appointment as appropriate. (See DoD instructions 1400.25, Volume 300, at http://www.dtic.mil/whs/directives.)

    • Multiple positions may be filled from this announcement.

    • Credit will be given for appropriate unpaid work experience.

     

    Other Advantages:

         The Defense Health Headquarters (DHHQ) is working to connect commuters with efficient, environmentally friendly transportatoin to the new facility. The range of options for commuting, including reserve parking for high-occupancy vehicles (HOV), is designed to reduce roadway congestion, lower fuel costs, reduce carbon emmission, and improve air quality. Shuttle service from the Pentagon at the  metro station to the DHHQ. Shuttle service to the DHHQ from the Dunn Loring-Merrifield Metro Station.



    HOW TO APPLY:

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    To apply for this position, you must provide a complete Application Package which includes:

    1. Your resume: If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.
    2. Your responses to the questionnaire
    3. Additional required documents (see Required Documents section below)

    The complete Application Package must be submitted by 11:59 PM (EST) on Wednesday, January 30, 2013.

    To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the questionnaire. Please ensure you click the Submit My Answers button at the end of the process. 
    To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID818891.  Fax your documents to 1-478-757-3144.

    If you cannot apply online, you will need to provide the same information obtained in the online process.  You will need three documents to complete this process:  the Occupational Questionnaire, the scan response form, U.S. Office of Personnel Management Occupational Questionnaire (OPM Form 1203-FX), and a separate document described in item #3. below. 

    1. Download the scan response form, OPM Form 1203-FX, from http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf.

    2. View Occupational Questionnaire.  Use this information to guide you in completing the OPM Form 1203-FX.  Note that you may be instructed to leave some responses blank on the scan response form.

    3.  On a separate document, please identify which position(s) on your resume (include title, organization, and employment dates) support any response of “E” ("I am considered an expert in performing this task...."). 

    4. Fax the completed OPM Form 1203-FX, along with your required and supporting documents, to 1-478-757-3144. Your OPM Form 1203-FX will serve as a cover page for your fax transmission.

    PLEASE NOTE: The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire.  Section 25 of the OPM Form 1203-FX continuously numbers from number one, while the Questionnaire starts each section of questions with number one.  When entering your responses please continue regardless of number sequence.  This issue has been identified and will be resolved as soon as possible.

    It is your responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is complete, accurate, and submitted by the closing date.  Uploaded documents may take up to one hour to clear the virus scan.  Faxed documents must be completely transmitted by 11:59p.m. Eastern Standard Time on the closing date of the announcement.

     

    The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Requests for reasonable accommodation are made on a case-by-case basis.



    REQUIRED DOCUMENTS:

    The following documents are required:

    • Resume: If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.
    • If the position has an education requirement or you are qualifying based on a combination of education and experience or solely on education, you must submit your college transcripts with your application.
    • If you are claiming Veterans Preference or Military Spouse preference (MSP), to verify your preference claim you MUST submit supporting documents with your application package. These documents may include, but are not limited to:   for MSP claims, PCS orders and marriage certificate; for verification of Veteran Preference, DD214 (which indicates character of service) SF-15, VA Letter and/or Activation/Deactivation orders.

    • If you are currently serving on active duty: You MUST submit a certification from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed. If you supply a certification at this stage, your preference/eligibility will be verified prior to appointment.   For more information about Veteran's Preference, please click this link:

       http://www.opm.gov/employ/veterans/html/vetguide.asp.   Please upload veteran's documents under the appropriate category.

       

    If you fail to provide these documents, you will be marked as having an incomplete application package and will not be considered any further.

     

    PLEASE NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents like military orders and marriage certificates may contain personal information for other than the applicant.These documents may be sanitized to remove such personal information before submission with the application. Applicants may be asked to provide an un-sanitized version of the documents upon selection to confirm eligibility.

    AGENCY CONTACT INFO:

    Central Resume Processing Center
    Phone: (410)306-0137
    Email: USARMY.APG.CHRA-NE.MBX.APPLICANTHELP@MAIL.MIL
    Agency Information:
    DA NCR HQDA
    HQDA Civilian Personnel Advisory Center
    2530 Crystal Drive
    Taylor Bldg 8th Floor
    Arlington, VA
    22202

    WHAT TO EXPECT NEXT:

    Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required of this position. Please follow all instructions carefully. Errors or omissions may affect your rating.


    To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position.


    For questions regarding the status of your application, eligibility or qualifications determination contact the Army Applicant Helpdesk at usarmy.apg.chra-ne.mbx.applicanthelp@mail.mil.


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    Job Announcement Number:

    NCHT13293893818891D

    Control Number:

    335033800